Transportation

Project Report[Draft] Initial Project Proposal/Final Design Report

Month 20xx

[Project Title/Description (e.g., Route______over________)]Project Identification Number (PIN): _______[Bridge Identification Number (BIN): ________][Village/Town/City] of________________ County

ProjectLocation

Month 20XX Draft Initial Project Proposal/Final Design Report PIN XXXX.XX

Project Approval SheetMilestones Signatures Dates

A. Recommendation for, Initiation, Scope and Design Approval:

The project cost and schedule are consistent with the Regional Capital Program.

           Name, Regional Program Manager Date

B. Recommendation for Scope, Design, and Nonstandard Feature Approval:

ORRecommendation for Scope and Design Approval

All requirements requisite to these actions and approvals have been met, the required independent quality control reviews separate from the functional group reviews have been accomplished, and the work is consistent with established standards, policies, regulations and procedures, except as otherwise noted and explained. The nonstandard features have been adequately justified and it is not prudent to eliminate them as part of this project. OR,

No nonstandard features have been identified, created, or retained.

     Name, (Select) Date

C. Public Hearing Certification (23 USC 128):

A public hearing was not required.

OR, A public hearing was held on _______ in accordance with 23 USC 128.

OR, A Notice of Opportunity for a Public Hearing was published in accordance with 23 CFR 771.111(h)(2)(iii). No requests to hold a public hearing were received therefore a hearing was not held.

     Name, (Select) Date

D. Categorical Exclusion Determination on Behalf of FHWA

This project qualifies as a Categorical Exclusion under the National Environmental Policy Act per the NYSDOT/FHWA Programmatic Agreement Regarding Categorical Exclusions.

     Name, (Select) Date

D/E.Scope, Design, and Nonstandard Feature Approval:

OR

Scope and Design Approval

The required environmental determinations have been made, and the preferred alternative for this project is ready for final design. Nonstandard features have been appropriately justified.

OR No nonstandard features are being retained or created.

     Name, (Select) Date

D/E.Local Project Nonstandard Feature Approval

Nonstandard features on Non-NHS local roadways have been appropriately justified.

OR No nonstandard features are being retained or created on Non-NHS local roadways.

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Month 20XX Draft Initial Project Proposal/Final Design Report PIN XXXX.XX

     Name, (Select) Date

Nonstandard features on NHS/State roadways have been appropriately justified.

OR No nonstandard features are being retained or created on NHS/State roadways.

     Name, (Select) Date

E/F. Local Project Scope and Design Approval

The required environmental determinations have been made, and the preferred alternative for this project is ready for final design.

     Name, (Select) Date

CONTACT: Jane Doe

PHONE: (XXX) XXX-XXXX

PROJECT MANAGER:

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Month 20XX Draft Initial Project Proposal/Final Design Report PIN XXXX.XX

List of Preparers

Group Director Responsible for Production of this Initial Project Proposal/Final Design Report (IPP/FDR):

__(Name)_____, PE, Regional Design Engineer, NYSDOT Region ___ OR __(Name)_____, PE, Regional Maintenance Engineer, NYSDOT Region ___ OR__(Name)_____, PE, Regional Director of Operations, NYSDOT Region ___ OR__(Name)_____, PE, Director, Design Services Bureau, NYSDOT OR__(Name)_____, PE, Principal, ___(Consultant firm name)___Description of Work Performed: Directed the preparation of the PSR/FDR in accordance with established standards, policies, regulations and procedures, except as otherwise explained in this document.

PLACE P.E. STAMP

Note: It is a violation of law for any person, unless they are acting under the direction of a licensed professional engineer, architect, landscape architect, or land surveyor, to alter an item in any way. If an item bearing the stamp of a licensed professional is altered, the altering engineer, architect, landscape architect, or land surveyor shall stamp the document and include the notation "altered by" followed by their signature, the date of such alteration, and a specific description of the alteration.

This report was prepared by the following NYSDOT staff:

__(Name)_____, PE, ____________, NYSDOT, _____Description of Work Performed: Prepared the _____ for the IPP/FDR in accordance with established standards, policies, regulations and procedures, except as otherwise explained in this document. OR

Description of Work Performed: Directly supervised the preparation of the PSR/FDR Chapters 1 and 2 in accordance with established standards, policies, regulations and procedures, except as otherwise explained in this document.

PLACE P.E. STAMP

PLACE P.E. STAMP

(Go to end of this document for instructions on turning on/off GREEN text during document preparation, and for Summary of Changes.)1.1. PUBLIC FRIENDLY DESCRIPTION OF PROJECT

1.2. PROJECT LOCATIONA. Route number:B. Route name:C. SH (state highway) number and official highway description:D. BIN (Bridge Identification Number) and feature crossed:E. City/Village/Township:F. County:G. Length:H. From RM XXXX-XXXX-XXXX to RM XXXX-XXXX-XXXXI. Any other description information which is pertinent:J. Federal Aid System:       FUNCTIONAL CLASS: K. Existing AADT:      L. Trucks (%):      

1.3. PROJECT NEED

Existing Characteristics of Concern

Element Measure/Indicator

BIN Condition Rating = XX.XList deficient structural element with rating.

Surface Rating Condition Rating= X, Indicate cracking distressAccidents XX ACC/MVM, Statewide Average=XX ACC/MVM

Bridge/Highway Deficiencies Required repairs are beyond the capabilities of Department Maintenance forces.

Traffic Signal DeficienciesCurb Ramp/Pedestrian Facility DeficienciesOther Pertinent Measure(s)

Project Element(S) To Be Addressed:

Highway Element-Specific Operational MaintenanceBridge Element-Specific Where & WhenOther:

Priority Results: Mobility & Reliability Safety Security Economic Competitiveness Environmental Stewardship

1.4. PURPOSE/OBJECTIVES(1) Restore the bridge condition rating to ___, or greater, for at least __ years using cost

effective techniques to minimize the life cycle cost of maintenance and repair.(2) Improve overall traffic conditions using cost effective methods to reduce delay and to

provide an acceptable level of service, for a design period of ___ years.

(3) Address geometric deficiencies to improve traffic flow and facilitate traffic operations.(4) Correct identified pavement deficiencies that will extend the useful life of the highway

and maintain it in a structurally sound condition using cost effective pavement treatments which provide low life cycle costs.

(5) Restore pavement to good condition using cost effective pavement treatments which provide a service life of ___ years.

(6) Correct safety deficiencies using cost effective accident reduction measures such that accident reduction benefits equal or exceed project costs attributable to safety work.

(7) Improve existing facilities and services using cost effective measures to eliminate the degradation of mainline level of service, and improve level of service or reduce the hours of delay at LOS E for the design year.

1.5. DESCRIPTION OF PROPOSED WORK For a more in-depth discussion of the design criteria and nonstandard features see Section ___ of this report.

2.1 DESIGN STANDARDS

Design Standards

Project Type NYSDOT Design GuidanceSign and/or Traffic Signal Upgrading Projects NYSDOT Highway Design Manual Chapter 11

Drainage System Restoration NYSDOT Highway Design Manual Chapters 8 & 19

Bicycle and Pedestrian Facilities NYSDOT Highway Design Manual Chapters 17 & 18

Park-and-Ride Lot Rehabilitation NYSDOT Highway Design Manual Chapter 24Rest Area Rehabilitation NYSDOT Highway Design Manual Chapter 271R Projects NYSDOT Highway Design Manual Chapter 7Lighting Upgrading Projects NYSDOT Highway Design Manual Chapter 12Guide Railing and Median Barrier Upgrading Projects NYSDOT Highway Design Manual Chapter 10

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Critical Design Elements for      

PIN: XXXX.XX NHS (Y/N): (Choose)Route No. &

Name:       Functional Classification: (Choose) (Choose)

Project Type:       Design Classification: (Choose) (Choose)% Trucks:       Terrain: (Choose)

ADT:       Truck Access/Qualifying Hwy.

Access-(Choose); Qualifying-(Choose)

Element Standard Existing Condition

Proposed Condition2

1 Design Speed50 mph1

HDM Section            mph

posted      

2 Lane Width11 ft

Bridge Manual (BM) Section 2.2.1 and Table 2-1 [OR] HDM Section      

           

Approach Lane Width            

3 Shoulder Width4 ft

BM Section 2.2.1 Table 2-1, and App. 2A Tables       &       [OR] HDM Section      

           

Approach Shoulder Width            

4 Horizontal Curve Radius

758 ft Min (at emax=8%)HDM Section      

           

5 Superelevation8% Max.

HDM Section                 

6

Stopping Sight Distance

(Horizontal and Vertical)

425 ft Min.HDM Section      

           

7 Maximum Grade7%

HDM Section                 

8 Cross Slope1.5% Min. to 2% Max.HDM Section      

           

9 Vertical Clearance

14 ft Min.16’-6” ft Min. for Thru-Truss

BM Section 2.3           

10Design Loading

Structural Capacity

NYSDOT LRFD Specifications AASHTO HL-93 Live Load, LRFR 1.2 or higher and NYSDOT

Design Permit VehicleBM Sections 1.3 and 1.5

NYSDOT LRFD Specifications AASHTO HL-93 Live Load and NYSDOT Design Permit Vehicle

HDM Section 19.5.3

           

11Americans with Disabilities Act

ComplianceComply with HDM Chapter 18 procedures3            

1 The Regional Traffic Engineer has concurred that the use of a Design Speed of XX mph (km/h) is

consistent with the anticipated off-peak 85th percentile speed within the range of functional class speeds for the terrain and volume.

2 ** Denotes non-standard feature3 As applicable, existing pedestrian facilities within the scope of work will be evaluated in final

design and justified as nonstandard or corrected as necessary.

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Primary Design Values for Paved Shared-Use Path

Element Standard Value Source1 Proposed Value

Design Speed 20 mph AASHTO      

Shared Use Width 10 ft min. AASHTO      

Adjacent Graded Width2 ft min. width

AASHTO     

1:6 max. cross slope      

Maximum Grade5% max. or match grade of adjacent roadway AASHTO      

Cross Slope 2% max. HDM Chapter 18      

Horizontal Curvature 74 ft min. AASHTO      

Stopping Sight Distance 195 ft min. AASHTO      

Horizontal Sight Distance 56 ft min. AASHTO      

Crest Vertical Curve 423 ft min. AASHTO      

Horizontal Clearance 2 ft min. AASHTO      

Vertical Clearance 10 ft min. AASHTO      1 2012 AASHTO Guide for the Development of Bicycle Facilities.

2.2 OTHER DESIGN PARAMETERS

Other Design ParametersElement Parameter Existing Conditions Proposed Condition1

Level of Service                  

Drainage Design Storm                  

Freeboard                  

Design Vehicle                  1 ** Denotes non-conforming feature

2.3 NON-STANDARD/NON-CONFORMING FEATURES -

There (Choose) nonstandard or nonconforming roadway features within the project limits.

When there is curb ramp or other pedestrian facility work being accomplished use the following statement:

Existing pedestrian facilities within the scope of this project will be evaluated in final design for conformance with the applicable standards in the NYSDOT Critical Elements for the Design, Layout and Acceptance of Pedestrian Facilities found on the NYSDOT Highway Design Manual Chapter 18 webpage . If the work at any facility will not meet the applicable standards, then the procedural requirements identified in ED 15-004 - Design, Construction and Inspection of Pedestrian Facilities in the Public Right of Way will be followed and the facility will be rehabilitated, replaced or justified as nonstandard.

2.4 SPECIAL TECHNICAL ACTIVITIES REQUIRED

2.5 WORKZONE SAFETY & MOBILITY

The Region has determined that this project (Choose) significant per 23 CFR 630.1010.USE :

A Transportation Management Plan (TMP) will be prepared for the project consistent with 23 CFR 630.1012. The TMP will consist of:

• A Temporary Traffic Control (TTC) plan• A Transportation Operations (TO) component• A Public Information component (PI)

OR :

A Transportation Management Plan (TMP) will be prepared for the project consistent with 23 CFR 630.1012. The TMP will consist of a Temporary Traffic Control (TTC) plan. Transportation Operations (TO) and Public Information (PI) components of a TMP will be considered during final design.

2.6 ASSET MANAGEMENT (OPTIONAL) Applies Not Applicable

Asset ManagementAsset

Management Team

IPP Initiator(Yes/No)

Asset SpecificCost Share

($M)

Asset Management Team SpecificCost/Scope/Schedule/Concurrence

(Team Chair Signature)Pavement (Choose)      Structures (Choose)      Culverts (Choose)      

Operations (Choose)      Environment (Choose)      

2.7 POTENTIAL UTILITY INVOLVEMENT

Yes NoPotential Utility Impacts

OwnerType

(Denote OH/UG)

Location Side Length (m) Impact

      Select (UG)       Select       Select      Select (UG)       Select       Select

2.8 RIGHT OF WAYFOR PROJECTS WITH NO ADDITIONAL ROW NEEDS:All proposed work can be accomplished within the existing right of way, therefore, it is anticipated that no right of way acquisitions will be required for the project. The ROW

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Clearance Certificate will be attached to the PS&E transmittal memo.

3.1 ENVIRONMENTAL CLASSIFICATION

NEPA (National Environmental Policy Act):

This project is being progressed as a NEPA Class II action (Categorical Exclusion).

Choose either:

In accordance with the Federal Highway Administration’s regulations in 23 CFR 771.117(c) this is an action which will not have significant environmental effects and does not normally require additional federal approval regarding NEPA. Specifically this action meets the description in 23 CFR 771.117(c)(#) described as “regulatory description ” and meets the constraints listed in 23 CFR 771.117(e) . This is further detailed in the Federal Environmental Approvals Worksheet (FEAW) included in Appendix X.OR

Based on the Federal Highway Administration’s regulations, including the constraints listed in 23 CFR 771.117(e), the action is a Categorical Exclusion under 23 CFR 771.117(d). Specifically this action meets the description in 23 CFR 771.117(d)(#) described as “regulatory description ”.  Categorical Exclusions under 23 CFR 771.117(d), are actions which may be designated as a Categorical Exclusion when documentation is provided that demonstrates that significant environmental effects will not result.  To this end, information on those constraints from 23 CFR 771.117(e) that were exceeded is available, along with the Federal Environmental Approvals Worksheet (FEAW), in Appendix X.OR .

SEQRA (State Environmental Quality Review Act):

In accordance with 17 NYCRR, Part 15, “Procedures for Implementation of State Environmental Quality Review Act”, the Department has determined that this project is a SEQR Exempt/Type II/Non-Type II Action. Additional information related to how the project meets the SEQR Exempt/Type II criteria is included in Appendix X.

The following Checklist(s) are attached:

Federal Environmental Approvals Worksheet (FEAW)Social, Economic and Environmental Resources Checklist

Capital Projects Complete Streets Checklist

3.2 ENVIRONMENTAL DOCUMENTATION For topics checked yes on the Social, Economic, and Environmental Resources Checklist or applicable on the FEAW in the appendix, resolution is as follows:

Comparison of Alternatives

Category

Alternatives Evaluated Alternatives Considered and Dismissed

Null Reasonable/PreferredAlternative – Alt. 1 Alt 2 Alt 3

None

Property impacts None10 acres

6 businesses1 residence

12.5 acres8 businesses2 residences

20 acres8 businesses4 residences1 relocation

Operation at ETC + 20 15 min delay 4 min delay 3 min delay 1 min. delay

20-year Crash Costs $21M $2M $2M $1M

Construction Cost None $14M $15M $20M

Proposed Mitigation: Refer to Appendix X for mitigation measures that are proposed for this project.

3.3 ANTICIPATED PERMITS/CERTIFICATIONS/COORDINATION

PermitsNew York State Department of Environmental Conservation (NYSDEC):

State Pollutant Discharge Elimination System (SPDES) General Permit Article 24- Freshwater Wetlands Permit Article 25 Tidal Wetland Permit Water Quality Certification Mined Land Permit Floodplain Variance Wild, Scenic, Recreational Rivers Permit Construction Staging Permit Construction Borrow Area Mining Permit Construction Solid Waste Disposal Permit Indirect Source Air Quality Permit Coastal Zone Erosion Permit Coastal Erosion Hazard Permit (Article 34)

United States Coast Guard Section 9 Permit

Army Corps of Engineers (USACE): Section 404/ Section 10 Nationwide Permit # Section 404/Section 10 Individual Permit

Environmental Protection Agency (EPA) National Pollutant Discharge Elimination System (NPDES) General Permit

Adirondack Park Agency (APA) APA General Permit 8

Others Local Permits Historic or Archaeological Impacts to National Historic Preservation Act (NHPA)

Section 106 resources Section 1424(e) review by FHWA and EPA (sole source aquifer) New York State Department of State (NYSDOS)

o Coastal Zone Consistency Certification Statemento Coastal Zone Local Waterfront Revitalization Coordination

Coordination NYSDEC pursuant to the “NYSDEC/NYSDOT Memorandum of Understanding

Regarding ECL Articles 15 & 24” Federal Highway Administration New York State Historic Preservation Officer (SHPO) US Fish and Wildlife Service New York Natural Heritage Program Adirondack Park Agency Municipality

Certifications NYS Department of Labor: Asbestos Variances NYSDEC Airport Air Quality Certification

3.4 NYS SMART GROWTH PUBLIC INFRASTRUCTURE POLICY ACT (SGPIPA)

To the extent practicable this project has met the relevant criteria as described in ECL § 6-0107. The Smart Growth Screening Tool was used to assess the project’s consistency and alignment with relevant Smart Growth criteria; the tool was completed by the Region’s Planning and Program Management group on and reflects the current project scope.

4.1 FUNDINGFUNDING SOURCE: 100% State Federal

MPO INVOLVEMENT: No Yes TIP Name:       TIP No.:      

TIP AMENDMENT REQUIRED: No Yes; Needed by:      

STIP STATUS: On STIP Not on STIP

4.2 COST AND SCHEDULE Public Meeting 4(f)/106 FHWA sign-offPermits Consultant(s) for:

Other – Identify e.g., utilities, endangered species (ESA)

Schedule and Cost

Project Phase Activity Duration

Estimated Cost

Fund Source Obligation Date

Design V-VI                        Construction                        Construction Inspection                        

TOTAL ESTIMATED COST      

BASIS OF ESTIMATE:      

PROGRAM DISPOSITION/LETTING: Scheduled for letting in SFY 20XX

STATEWIDE SIGNIFICANCE: No Remarks:

Design approval is scheduled for ___ of 20__ with construction scheduled to begin in ____ of 20__and last ___ months.

Project Schedule

Activity Date Occurred/Tentative

Scope Approval      

Design Approval      

ROW Acquisition      

Construction Start      

Construction Complete      

Project Cost (in millions)Delete this

column before use

Activities Reasonable/PreferredAlternative (Alternative 1)

Insert additional columns for other

reasonable alternatives as

neededConstructio

n Costs Bridge       Obtain data from Structures

Highway       Obtain from itemized estimate

Field Change Item

      Obtain from itemized estimate.

Refer to HDM Chapter 21,

Section 21.4.3.3 Field Change

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Payment

Incidentals (     %)      

Estimate accounts for work that is not fully itemized. See

ED 17-001

Subtotal 1      

This subtotal must include all

construction activities, including

enhancements

Contingency (15% - 20% at Design Approval)      

Per HDM 21, Table21-9, Std. Contingencies are: 20% -25% Scoping, 15% -

20% Prelim. Design, 5% -10%

ADP. Adjust based on

unknowns/level of detail

Mobilization (4%)       Always 4%

Subtotal 2      

Expected Award Amount (Inflate current costs/prices

at x%/yr. to midpoint of construction to arrive at $

amount to be entered here)See HDM 21.6.3.2 B

     

Use inflation rate (%) from Program Update PPMIS inflation values. Questions regarding these inflation rates should be directed to the Regional Panning and Program Manager (RPPM).

Construction Inspection (9%)       Typically, 8-10%

ROW Costs      ROW costs at time

of Design Approval

Total Alternative Costs      

5.1 PUBLIC INVOLVEMENTNotifications to public officials, potential stakeholders and emergency responders and schools have been completed.

Public Involvement Plan Schedule of Milestone Dates

Activity Date Occurred/Tentative

Stake holder Meeting      

Focus Group Meeting      

Meeting with Town Reps.      Meeting with Agency (SHPO/USCG/USACE, etc.)      

Public Informational Meeting      

Refer to appendix __ for project correspondence.

5.2 SPECIAL CIRCUMSTANCES (OPTIONAL)

6.1 LIST OF ATTACHMENTS / APPENDCIES

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