· web viewfee as specified. fees should only be calculated for sales for which you have received...

NJ State Approved Cooperative Pricing System #65MCESCCPS

BRIGHT BEGINNINGS LEARNING CENTER – SECOND FLOORPISCATAWAY, NEW JERSEY 08854

BID SPECIFICATIONS & GENERAL REQUIREMENTS FOR

SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENTBid Number #ESCNJ 18/19-55

BID OPENING DATE: February 13, 2019BID OPENING TIME: 1:00 p.m.

OPENING LOCATION:

ESCNJ1660 Stelton Road -2nd Floor

BRIGHT BEGINNINGS LEARNING CENTERPISCATAWAY, NEW JERSEY 08854

NJ STATE APPROVED COOPERATIVE PRICING SYSTEM #65MCESCCPS

Shared Services – A Commitment, Not a Concept.

ESCNJ 18/19-55 1 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement

Mr. Patrick M. MoranBUSINESS ADMINISTRATOR

Board Secretary/QPA

PHONE: (732) 777-9848FAX: (732) 777-9855


REQUEST FOR BIDS

The Educational Services Commission of New Jersey, Piscataway, New Jersey, hereby advertises for competitive bids in accordance with N.J.S.A. 18A:18A-21(a) (b).

Bid No: ESCNJ 18/19-55 Title of Bid: SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT Bid Opening: February 13, 2019 @ 1:00 p.m.

Bidders shall be prequalified by the New Jersey Division Property Management and Construction in the required trade categories.

All bids must be submitted to the Educational Services Commission of New Jersey in a sealed envelope, marked “SEALED BID #ESCNJ 18/19-55 on the front of the envelope/package. Respondents should be able to provide products and services to ESCNJ Co-op Members throughout the State of New Jersey or within specific counties within New Jersey. Our Co-op currently has over 1,200 members located throughout the State. Bid documents may be downloaded from the web at www.escnj.us/bidding at no charge or picked up at 1660 Stelton Road, Second Floor, Piscataway, NJ 08854, between the hours of 9:00 a.m. and 3:00 p.m. or mailed to you for a fee in accordance with the OPRA guidelines. E-mail your request to [email protected]; or mail to 1660 Stelton Road, Second Floor, Piscataway, NJ 08854. Anyone downloading bid specifications from our website should notify the Commission so that we can send notice of addenda. The Educational Services Commission of New Jersey reserves the right to reject any or all bids in whole or in part, to waive any formalities or irregularities in any bids, and to accept the bids which, in its discretion, within State law, are for the best interest of the Educational Services Commission of New Jersey. Bids will be opened and publicly read immediately following the deadline. No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)). The ESCNJ does not accept electronic (e-mail) submission of bids.

The duration of the bid will be for 12 months with an option to extend in accordance with New Jersey law (N.J.S.A. 18A:18A-42) when in agreement to do so by both the awarded vendor and the ESCNJ.

All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action Against Discrimination and N.J.A.C. 17:27 et. seq. An Initial Project Workforce Report may be required from the successful contractor. (Form AA-201).

New Jersey Business Registration Certification is required for all bids as well as the Political Contribution Disclosure Form.

Patrick M. Moran Patrick M. MoranBusiness Administrator/Board Secretary


mailto:[email protected]

http://www.escnj.us/bidding


ABOUT ESCNJ

The ESCNJ’s mission is to cooperatively serve our members through a continuous effort to explore and solve present and future purchasing needs. Our goals include working to secure multi-member agency volume purchasing contracts with benefits that are measurable, cost-effective and continuously exceed our members’ expectations. The ESCNJ is committed to accomplish this mission lawfully and ethically, using leading edge technology and futuristic business practices.

The great benefit to the respondent is that one response may be awarded by the ESCNJ for multiple members located throughout the State. Bidders responding to this RFB will prepare one (1) paper response with original ink and signatures and one (1) labeled Flash Drive copy. Respondents selected in response to this single RFB have the potential to provide products and services to public educational institutions, public colleges or universities, community colleges, vocational or technical schools, municipal governments, and other governmental and quasi-governmental organizations serving current and future members of the ESCNJ Cooperative Pricing System.

The ESCNJ will publish notice of the RFB. Respondents will send responses to the ESCNJ receiving point for all Co-op Members. Responses will be evaluated by the ESCNJ, and after Board approval, bids will be awarded to the selected respondent(s).

Contracts awarded through cooperative pricing must meet the procurement laws of the State of New Jersey. When these laws are satisfied, an individual entity using these contracts is deemed in compliance with bidding regulations. As allowed by New Jersey statutes, they can issue purchase orders for any amount without the necessity to prepare their own RFP, or gather necessary quotations. This saves the entity time and allows for economical and efficient purchasing.

State laws permit or encourage cooperative purchasing contracts in the belief that lower prices will be the result. A contract issued by a cooperative can be used by hundreds of separate political units, but if it has the same or higher prices than what a single agency can get through its own bid, a cooperatively bid contract makes no sense. ESCNJ requests that respondents only respond if they are able to offer prices lower than what they ordinarily offer on separate, public educational institution, public college or university, community college, vocational or technical school, municipal government, and other governmental and quasi-governmental organization contracts.

“ESCNJ” may be used interchangeably with the Educational Services Commission of New Jersey, as may co-op member as ESCNJ Cooperative member.


NJ State Approved Cooperative Pricing System #65MCESCCPSQuestions

Submit all questions about the RFB in writing, referencing the ESCNJ Bid #18/19-55, to Patrick M. Moran, 1660 Stelton Road, Second Floor, Piscataway, NJ 08854, by fax to Patrick M. Moran at (732) 777-9855, or by email to Patrick M. Moran at [email protected]. All questions and responses will be available on the ESCNJ website (www.escnj.k12.nj.us) as addenda or clarifications and will become part of the bid documents. Those not having access to the internet may call Patrick M. Moran at (732) 777-9848, extension 3120, to determine if addenda have been issued, or may request to Patrick M. Moran in writing or by fax that copies of the questions and responses be mailed. Questions must be received no later than February 1, 2019 at 2:00 p.m. Any inquiries after this date cannot be answered. All addenda shall comply with N.J.S.A. 18A:18A-21.

Fees: The ESCNJ charges awarded contractors an administrative or participation fee. These fees are based on the total sales for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the ESCNJ on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.

Quarter Quarter Period Report due to ESCNJ Check due to ESCNJQuarter 1 July 1st – September 30th October 15th October 30th

Quarter 2 October 1st – December 31st January 15th January 30th

Quarter 3 January 1st – March 31st April 15th April 30th

Quarter 4 April 1st – June 30th July 15th July 30th

It is the responsibility of the contractor to accurately report all sales to the ESCNJ and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The ESCNJ often times requests sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales.

The fee amount is listed here for the convenience of the prospective respondent.

ESCNJ Fee 2.0%

Fees shall be made payable by check issued to:

Educational Services Commission of New Jersey

(which may be abbreviated to “ESCNJ”)

and sent to: ESCNJ

Bright Beginnings Learning Center – Second Floor 1660 Stelton Road

Piscataway, New Jersey 08854 Attn: Bookkeeper

An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.


http://www.escnj.k12.nj.us/



If applicable, respondents are to comply with the requirements of the Prevailing Wage Rate Determination pursuant to N.J.S.A. 341:11-56.25.

A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00 must first have been qualified by the Department of the Treasury, Division of Property Management and Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with his bid a Prequalification Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, and a certified copy of a Total Amount of Uncompleted Contracts Form.

All contractors named in this proposal, shall possess a valid Contractor’s Registration Certificate pursuant to N.J.S.A. 34:11-56.48 et. seq., at the time the proposal is received by the ESCNJ.

An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.

Bidders must be able to provide products and services to all ESCNJ members or in the counties in which they have submitted pricing for. The respondent is required to have extensive knowledge of the installation and maintenance of the products offered. The ESCNJ reserves the right to accept or reject companies solely based on information provided in the bid and/or its own investigation of the company.

Current Educational Services Commission of New Jersey Co-op Members

Please view the list at this link on the ESCNJ website: https://www.escnj.us/cms/lib/NJ02211024/Centricity/Domain/318/December-11-18-Current-Member-List-by-

County.pdf

Please note that individual ESCNJ Co-op members identified in the link above may participate in any contract awarded under this solicitation. However, this does not guarantee or mean that the individual ESCNJ Co-op members will enter into a contract with any ESCNJ approved vendor. Each ESCNJ Co-op member will make that determination after reviewing vendor responses and ESCNJ’s recommendation for acceptance and bid award. The ESCNJ Co-op members’ contracting decision shall be final as any award made by the ESCNJ Co-op is not binding on its members.

All operating school districts in New Jersey are eligible for membership in the ESCNJ Cooperative Pricing System along with other public educational institutions, public colleges or universities, community colleges, vocational or technical schools, municipal governments, and other governmental, quasi-governmental, or non-profit organizations. A response to this bid acknowledges that new members to the ESCNJ CPS will be offered the same terms and conditions as well as the pricing current Co-op members receive.

The ESCNJ reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a), 18A:18A-22, and to waive any informalities. The ESCNJ further reserves the right to take such alternates as they deem appropriate, and in any order that the ESCNJ feels may be in the best interest of the ESCNJ Co-op members.


https://www.escnj.us/cms/lib/NJ02211024/Centricity/Domain/318/December-11-18-Current-Member-List-by-County.pdf

https://www.escnj.us/cms/lib/NJ02211024/Centricity/Domain/318/December-11-18-Current-Member-List-by-County.pdf


ETHICS IN PURCHASINGStatement to Vendors

ESCNJ Responsibility

Recommendation of PurchasesIt is the desire of the Educational Services Commission of New Jersey to have all ESCNJ employees and officials practice exemplary ethical behavior in the procurement of goods, materials, supplies, and services.

ESCNJ officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et. seq.

Solicitation/Receipt of Gifts – ProhibitedESCNJ officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods, services, favors, and any other items of value from vendors doing business with the ESCNJ or anyone proposing to do business with the ESCNJ.

Vendor Responsibility

Offer of Gifts, Gratuities – ProhibitedAny vendor doing business or proposing to do business with the ESCNJ should neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any kind to any official, board member or employee of the ESCNJ or to any member of the official’s, board member’s, or employee’s immediate family.

Vendor Influence – ProhibitedNo person working for vendor firm should not influence or attempt to cause to influence, any official or employee of the ESCNJ in any manner which might tend to impair the objectivity or independence of judgment of said official or employee.

Vendor CertificationVendors or potential vendors will be asked to certify that no official or employee of the ESCNJ or immediate family members are directly or indirectly interested in this request or have any interest in any portions of profits thereof. The vendor participating in this request must be an independent vendor and not an official or employee of the Educational Services Commission of New Jersey.



EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY BUSINESS OFFICE1660 Stelton Road

Piscataway, New Jersey 08854

Patrick M. MoranBUSINESS ADMINISTRATOR VOICE: (732) 777-9848, Ext. 3120BOARD SECRETARY/QPA FAX: (732) 777-9855

To: All Vendors

Authorized Purchases

The ESCNJ only recognizes purchases made through the approved purchase order process. Respondents should follow all Co-op members purchasing guidelines. All purchases require a:

Written Purchase Order with authorized signatures and a Purchase Order Number.

Unauthorized Purchases

Any Co-op member who orders and/or receives any materials, supplies or services without first going through the approved purchase order process has made an unauthorized purchase.

Vendors’ Responsibility

Do NOT Honor Requests!

Vendors are not to honor or accept any requests for goods or services unless the vendor receives a written purchase order with authorized signatures and a purchase order number.

Contact the Business Office! Please alert the ESCNJ Co-op when any Co-op member employee attempts to place an order without an authorized purchase order.

You will NOT get paid! The Co-op members will not be held responsible for any unauthorized orders or purchases.

Vendors should ensure that all member purchase orders contain the accurate bid number and New Jersey State Approved Co-op number 65MCESCCPS. In addition, vendors should also place this information on their quotes and invoices to the members.


UNAUTHORIZED ORDERS


EDUCATIONAL SERVICES COMMISSION OF NEW JERSEYBUSINESS OFFICE

1660 Stelton RoadPiscataway, New Jersey 08854

ADVISORY INFORMATION FOR RESPONDENTS

1. PROMPTNESS OF BID SUBMITTAL It is the responsibility of the bidder to ensure that their bid is presented in a sealed envelope to the Office of the School Business Administrator/Board Secretary or designee, prior to the advertised bid date and time. The advertised bid date and time for this bid is on February 13, 2019 @ 1:00 p.m. No bids shall be received after the time designated in the bid advertisement. No extensions or exceptions will be made. The Business Office is open Monday through Friday from 8:30 am – 4:00 pm according to the school calendar, including summers. Access to the Business Office may be delayed because of security clearance. Respondents may also submit bids to the School Business Administrator/Board Secretary or his designee at the bid opening meeting, prior to the advertised bid opening date and time. Once again, bids will not be received after the time designated in the advertisement.

2. PARKINGParking in the vicinity of the ESCNJ Administration Building is at a premium. Allow enough time to locate a parking space.

3. MAILMail is brought to the Business Offices approximately 12:00 pm each day. The mail is then sorted by department. The Business Office routinely receives its mail at approximately 1:00 pm.

4. UPS/FED EX/AND OTHE EXPRESS DELIVERY SERVICES Deliveries of this type are usually made from 10:00 a.m. onward. These items are brought only to the receptionist at the main building entrance. The receptionist then calls the various departments with a request to pick up their items. There may be some delay in getting bids to the Business Office on the second floor.

5. HAND DELIVER BIDS – SUGGESTED PRACTICE Keeping the aforementioned items in mind, the ESCNJ suggests that respondents arrange to hand deliver their bid to the Business Office, and personally turn it in to the Purchasing Agent before the time set for closure of the bid period. Please understand that bids arriving after the advertised date and time for any reason cannot be accepted, opened or considered.


NJ State Approved Cooperative Pricing System #65MCESCCPSBID CHECKLIST (A)*

A. Documents to be returned with bid:

1. Acceptance of Bid and Contract Award 18. Exhibit B Mandatory Equal Employment Opportunity Language Construction Contracts

2. Acknowledgement of Addenda 18. Labeled Electronic Copy3. Affirmative Action Questionnaire and Evidence of Supporting

Documentation as requested. Please do not staple.20. New Jersey Business Registration Certificate

**(Received no later than the time of award)4. Americans with Disabilities Act of 1990 21. NJ Public Works Contractor Certificate5. Bid Guarantee (Bid Bond or Cashier’s Check) N/A 22. Non-Collusion Affidavit Notarized and Sealed6. Bid Proposal Forms A,B,C and Market Baskets 1-5, 1A-3A 23. Notice of Classification Form7. Certificate of Insurance with the Educational Services

Commission of New Jersey named as the certificate holder with Bid Title and # (Upon award)

24. Pre-Qualification Affidavit (Projects over $20,000 in accordance with N.J.S.A. 18A:18A-26 et. seq.)

8. Chapter 271 Political Contribution Disclosure Form 25. Prevailing Wage Certification9. Consent of Surety - Not required for this bid 26. Request for Clarifications Form10. Contractor’s Registration Certification 27. Respondent Comment Form – Optional11. Contractor/Vendor Questionnaire/Certification 28. Statement of Ownership (Ownership Disclosure

Certification)12. Dealer/Subcontractor Documents 29. Statement of Suspension or Debarment Form

Notarized & Sealed13. Disclosure of Investment Activities in Iran Form 30. Sub-contractor’s Disclosure Form(s)14. DPMC Classification 31. Total Amount of Uncompleted Contracts Form-

Certified (DPMC Form 701)15. Equipment Certification 32. Vendor Contact Form16. ESCNJ Co-op Questionnaire 33. W-9 Form17. Exhibit A Mandatory Equal Employment Opportunity

Language34.

The documents listed above, when required, are to be submitted with the bid package.

* Failure to submit them may be cause for disqualification for being non-responsive pursuant to N.J.S.A. 18A:18A-2(y).

** The New Jersey Business Registration Certificate must be submitted no later than the time of the award of a contract. Failure to submit a valid Business Registration Certificate shall result in rescindment of a contract.

BID CHECKLIST (B)B. Reminder Checklist

As a courtesy, the ESCNJ has prepared this reminder checklist for items pertaining to this bid. The checklist is not considered to be all-inclusive. Respondents are to read and become familiar with all instructions outlined in the bid package.

Item Yes No1. Have you verified your pricing to ensure accuracy?2. Have you answered questions fully and accurately?3. Have you signed all of your documents (blue ink)? No facsimile signature.4. Have you prepared all documents for submission?5. Did you make a copy of your bid package? (We need one original, and one labeled

electronic copy – Flash Drive preferred)6. Did you provide all documentation for your dealers? (Only if naming dealers)7. Did you submit a Bid Guarantee? Consent of Surety? (Only if required.) N/A8. Did you correctly address the envelope and seal it properly?9. Have you allowed ample time for the bid to reach the Business Office?



Educational Services Commission of New Jersey1660 Stelton Road


GENERAL SPECIFICATIONS

Mr. Patrick M. MoranBusiness AdministratorBoard Secretary/QPA



SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT

INSTRUCTIONS TO RESPONDENTS

1. BIDS ARE TO BE RETURNED TO: Mr. Patrick M. Moran, Business AdministratorBoard Secretary/QPABusiness Office – Second FloorEducational Services Commission of New Jersey1660 Stelton Road Piscataway, New Jersey 08854

2. Bids should be placed in a sealed envelope/package marked as shown below on the front of the envelope/package. Respondents should also keep a complete copy of the bid packet, exactly as submitted. One original shall be submitted along with a labeled digital copy. (Flash Drive preferred). The ESCNJ does not accept electronic (e-mail) submission of bids.

Envelope Label Information:

Failure to properly label the bid envelope may be cause for the rejection of the bid.

3. BID OPENING MEETINGAll bids will be publicly opened in the ESCNJ meeting rooms (Second Floor), and read beginning at 1:00 p.m. on February 13, 2019. Respondents and/or their authorized agents, and the general public are invited to be present at the bid opening. It is the responsibility of each respondent to ensure that their bid is complete, and presented to the Business Office prior to the advertised bid date and time. Bids will not be accepted or received by the ESCNJ after the advertised bid date and time. (N.J.S.A. 18A:18A-21 (b)).


District: Educational Services Commission of New JerseyBid Number: ESCNJ 18/19-55Project: Synthetic Turf Maintenance, Repair & ReplacementBid Date: February 6, 2019Bid Time: 1:00 p.m.

Respondent: Name of Company Address: ________________________________________________City, State, Zip: _______________________________________________

NJ State Approved Cooperative Pricing System #65MCESCCPS4. AFFIRMATIVE ACTION REQUIREMENTS

Each company shall submit to the ESCNJ, after notification of award, but prior to execution of a goodsand services contract, one of the following three documents:

Appropriate evidence that the contractor is operating under an existing federally approved or sanctioned affirmative action program;

A certificate of employee information report approval issued in accordance with N.J.A.C.17:27-4; or

An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of bid/proposal. However, the ESCNJ will accept in lieu of the Questionnaire, Affirmative Action Evidence in the form of a current Certificate of Employee Information Report submitted with the bid/proposal.

If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal Employment Opportunity Language—Exhibit A.

Pursuant to N.J.A.C. 17:27-3.6 (a) (1) after notification of award, but prior to signing a construction contract, the contractor shall submit to the Public Agency Compliance Officer and the Division of Contract Compliance an initial project workforce report (Form AA-201) provided to the public agency by the Division for distribution to and completion by the contractor, in accordance with N.J.A.C.17:27-7.

All bidders should familiarize themselves with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. MANDATORY AFFIRMATIVE ACTION LANGUAGE CONSTRUCTION CONTRACTS, if awarded a contract, your company/firm will be required to comply with the above requirements.

All relevant questions should be related to: Division of Contract Compliance/EEO Department of the Treasury / P.O. 209 Trenton, New Jersey 08625-0209

(609) 292-5473Sample Certificate of Employee Information Report

All respondents are urged to submit with their response, a copy of their firm’s Certificate of Employee Information Report. Failure to submit the Certificate prior to the award may result in the rejection of the bid/proposal.



5. AMERICAN GOODSIn accordance with N.J.S.A. 18A:18A-20, only manufactured products of the United States, wherever available, and where possible are to be used with this project.

6. AMERICANS WITH DISABILITIES ACT; FACILITIES FOR HANDICAPPED PERSONSThe contractor must comply with all provisions of Title II of the Americans with Disabilities Act (ADA), P.L 101-336, in accordance with 42 U.S.C. S121.01 et seq. The Board of Education further recognizes that all specifications for the construction, remodeling or renovation of any public building shall provide facilities for the physically handicapped. Reference—N.J.S.A. 18A:18A-17.

It is further recommended that bidders are required to read the Americans with Disabilities language form that is included in these specifications. The form shall be signed to show agreement with the provisions of Title II of the Act and the provisions are to be made a part of the contract. The signed form shall be submitted with the bid proposal. The contractor is obligated to comply with the Act and to hold the owner harmless.

7. ANTI-DISCRIMINATION PROVISIONS—N.J.S.A. 10:2-1N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the State or any county or municipality or other political subdivision of the State, or any agency of or authority created by any of the foregoing, for the construction, alteration or repair of any public building or public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract. No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).



8. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 18A:18A-24)Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond Number shall be included with all bonds submitted to the ESCNJ and must be duly signed with original signatures.

A. BID GUARANTEE REQUIRED NOT REQUIRED Each bid, when required, shall be accompanied by a bid bond, cashier’s check or certified check in the amount of $_______________ (dollars).

When required, each bid shall be accompanied by a bid bond, cashier’s check or certified check for ten percent (10%) of the amount of the annual contract, but not in excess of $20,000. This guarantee shall be made payable to the Educational Services Commission of New Jersey. Such deposit shall be forfeited upon refusal of a respondent to execute a contract; otherwise, checks shall be returned when the contract is executed and surety (performance) bond is filed with the Educational Services Commission of New Jersey. The bid security check for unsuccessful respondents, if requested, will be returned as soon after the bid opening as possible, but in no event, later than ten (10) days after the bid opening. Uncertified business checks, personal checks, or money orders are not acceptable.

All bid bonds submitted must be signed and witnessed with original signatures. The ESCNJ will not accept facsimile or rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the Surety or Principal shall be deemed cause for disqualification of the bid.

The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current

copy of the Power of Attorney. The ESCNJ will only accept bid bonds from companies that are licensed and qualified to do business in the State of New Jersey. Such a list (Approved Surety Companies) may be available upon request to the State of New Jersey, Department of Banking and Insurance, P.O. Box 325, Trenton, New Jersey 08625.

Failure to submit a bid guarantee when required shall be cause for disqualification and rejection of bid.

B. CERTIFICATE FROM SURETY COMPANY REQUIRED NOT REQUIRED When required, each respondent shall submit with its bid a certificate from a surety company stating that the surety company will provide the contractor with a performance bond in an amount equal to the amount of contract(N.J.S.A. 18A:18A-25). Such surety company must be licensed and qualified to do business in the State of New Jersey. The certificate (consent) of Surety documents must be signed with original signatures. The ESCNJ will not accept facsimile or rubberstamp signatures. The certificate (consent) of surety, together with a power of attorney must be submitted with the bid. Failure to submit or failure to sign the Certificate (consent) of Surety shall be cause for disqualification and rejection of bid.



C. PERFORMANCE BOND/CONTRACT AMOUNT (N.J.S.A. 2A:44-143/2A:44-147) REQUIRED NOT REQUIRED When required, the successful bidder shall furnish a Performance, Payment and Completion Bond in a sum of at least one hundred percent (100%) of the total amount payable by the terms of his Contract if requested by the Co-op member. Such bond shall be in the form required by statute. Attached to the performance bond shall be a Surety Disclosure Statement and Certification which shall be complete in all respects and duly acknowledged according to law.

Such bond shall further carry a stipulation that no advance, premature, excessive or delayed payments by the Owner shall in any way affect the obligation of the Surety on its bond.

Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work by the Owner shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be equally bound to the same extent as the Contractor.

It is expressly stipulated that the Surety for the Contractor on the project should be obligated to make periodic inquiries of the Owner at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the Owner. In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason whatsoever, it shall become the unqualified obligation of the Surety for the defaulting contractor to complete the Contract in accordance with its terms following receipt of notice from the owner of such default.

The Owner shall only accept one payment and performance bond to cover this public works contract. The performance bond shall contain language as found in N.J.S.A. 2A:44-14.

Such Performance, Payment and Completion Bond shall be executed and delivered to the Owner when so requested by the Notice to Proceed Letter or within ten (10) days after the award of contract.

The Co-op member will only accept performance bonds from surety companies that are licensed and qualified to do business in the State of New Jersey and if the amount of the bond is $850,000 but not more than $3.5 million, the surety shall hold a current certificate of authority, issued by the United States Secretary of the Treasury pursuant to 31 U.S.C. 9305. (N.J.S.A. 2A:44-143 (b)).



9. BID PRICE GUARANTEE – Sixty (60) DaysWhen the ESCNJ requests bid prices for supplies, materials and equipment, the winning respondent(s) shall agree to guarantee the bid price(s) for a period of sixty (60) days from the Bid Opening or until an award is made except that the bids of bidders who consent thereto may, at the request of the ESCNJ Co-op, be held for consideration for such longer period as may be agreed.

10. BID PRICES In the event of discrepancy between the unit price and the extension, the unit price will govern. The ESCNJ assumes no responsibility to recalculate totals if award is made on the basis of totals. Price: The contractor agrees that the cost for any item bid on this contract will be uniform for all Co-op Members, with the exception of additional volume discounts or special manufacturer pricing that is limited to a specific time frame or available quantities.

11. BID PROPOSAL FORM(S)All bids are to be written in by typewriter or ink (or with computer if applicable) in a legible manner on the official Bid Proposal Form(s). Any bid price showing any erasure or alteration must be initialed by the respondent in ink, at the right margin next to the altered entry. Failure to initial any erasure or alteration may be cause to disqualify that particular bid entry. If the disqualified entry is a required one, the entire bid may be subject to rejection, so please fill out all entries with care.

The Bid Proposal Form(s) must be duly signed by the authorized representative of the company in the appropriate space, at the end of the Bid Form(s). Failure to sign the Bid Proposal Form(s) may be cause to disqualify the entire bid. If the Bid Proposal Form(s) contains more than one sheet, then respondents are requested to affix the company name and address on each intervening sheet between the front sheet and the signature sheet which already bears the company information.

The ESCNJ will not consider any bid on which there is any alteration to, or departure from, the bid specifications. Respondents are not to make any changes on the Bid Proposal Form(s), or qualify their bid with conditions differing from those defined in the contract documents. If respondents do make changes on the Bid Proposal Form(s), except as noted above for initialed clerical mistakes, it may be cause to disqualify that particular bid as non-responsive. (N.J.S.A. 18A:18A-2(y)).

The bidder also conveys by submitting a bid that the company he represents is financially solvent, experienced in and competent to perform the type of work so specified.

By submitting a proposal, the respondent covenants that he has carefully examined the contract documents, addenda, if any, and the site; and that from his investigation, he has satisfied himself as to the nature and location of the work, the general and local conditions and all matters which may in any way affect the work or its performance, and that as a result of such examination, he fully understands the intent and purpose thereof, his obligations there under, and that he will not make any claim for, or have any right to damages because of the lack of any information.

Each respondent submitting a bid for a service contract shall include in his bid price all labor, materials, equipment, services, and other requirements necessary, or incidental to, the completion of the work, and other pertinent work as hereinafter described, in accordance with the contract documents.

Respondents are to submit one bid price per item. The ESCNJ will not accept multiple bids on an individual basis, nor will the ESCNJ accept a “bottom line” or “all or none” bid subject to the respondent receiving the entire contract.



12. BRAND NAME OR EQUIVALENT Products and brand names specified in this bid are examples of the type and quality of products required by the ESCNJ and its members, and are not necessarily statements of preference. Reference to a particular brand name or item does not preclude an offer of comparable of better product. The ESCNJ will consider “brand name or equivalent” items. If the respondent desires to bid an equivalent item, they must do the following:

a. On the Bid Proposal Form(s), type or write in ink next to the item requested, the respondent’s substitute item, including the brand name, model number, and a full description of the item. This is the only change to the Bid Proposal Form(s) the ESCNJ will accept.

b. Provide a detailed written or typed statement, demonstrating the equivalency to the item requested. This statement must be prepared and provided by the respondent. Descriptive literature (brochures, catalogs, etc.) are not substitutes for the equivalency statement, although you may include them with your bid. Failure to provide the equivalency statement may render a bid non-responsive. It is the responsibility of the bidder to demonstrate equivalency of items offered.

The respondent shall also provide the following, if requested by the ESCNJ: c. Provide a sample of the substitute item. The sample item must be provided before, at the time of bid opening, or upon request by the ESCNJ, but prior to the award of bid or as otherwise specified in the bid. A paper, brochure, or illustrative literature shall be provided with the sample item, outlining the brand/manufacturer name, model number, and a full description of the item(s).

d. If a sample is not required, the ESCNJ requests a brochure, pamphlet, or illustrative literature outlining the item’s specifications, including the manufacturer’s name, model number, etc.

Failure to provide a sample item or literature about substitute bids when requested may be cause for disqualification of that item from the bid.

Please note!!! Respondents are to only bid brand name or equivalent. The ESCNJ will not accept multiple bids on individual items.

13. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)Pursuant to N.J.S.A. 52:32-44 as amended, all respondents shall submit prior to award of bid, a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. The ESCNJ requests that all respondents for this bid/proposal submit a current New Jersey Business Registration Certificate with the bid/proposal.

Failure to provide the New Jersey Business Registration Certification prior to award may be cause for the rejection of the entire bid or proposal.

Goods and Services ContractsN.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly providegoods or perform services for a contractor fulfilling this contract:

1. The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

2. The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

3. Prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used.



4. During the term of this contract, the contractor and its affiliates shall collect and remit and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling 1-609-292-9292.

Emergency Purchase of ContractsFor purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods and services, whichever is earlier.

Construction ContractsN.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1. The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

2. The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

3. Prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors and suppliers or attest that none was used.

4. During the term of this contract, the contractor and its affiliates shall collect and remit and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier that fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements are available by calling 1-609-292-9292.

Emergency Purchase of ContractsFor purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods and services, whichever is earlier.




SAMPLES OFNEW JERSEY

BUSINESS REGISTRATION CERTIFICATES

NJ State Approved Cooperative Pricing System #65MCESCCPSAll respondents are urged to submit with their response, a copy of their firm’s New Jersey Business Registration Certificate. Failure to submit the Certificate to the ESCNJ prior to the award of contract will result in the rejection of the proposal.

For more information on how to obtain a Business Registration Certificate, please visit the State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services website at: http://www.state.nj.us/treasury/revenue/busregcert.shtml.



14. CHALLENGES TO BID SPECIFICATIONS (N.J.S.A. 18A:18A-15) Any prospective respondent who wishes to challenge a bid specification shall file such challenges in writing with the purchasing agent no less than three (3) business days prior to the opening of bids. Challenges filed after that date shall be considered void and having no impact on the ESCNJ or the award of contract.

15. CHANGE ORDERS (N.J.A.C. 6A:26-4.9,4.10 et seq.) (N.J.A.C. 5:30-11.1 et seq.) Co-op member Approval Required; Prior to Issuance of Change Order (N.J.A.C. 5:30-11.2)

Change orders may be approved by the Co-op member in an amount up to twenty percent (20%) when necessitated by one of the following:

Emergencies consistent with N.J.S.A. 18A:18A-7; Unforeseeable physical conditions; or Minor modifications to the project/scope that achieve cost savings, improve service or resolve

construction conditions.

Division of Finance (NJDOE) Approval All other change orders shall be approved by the Division of Finance (NJDOE) when extraordinary circumstances exist such as:

Change order amounts greater than twenty percent (20%); Change orders that eliminate or affect the project scope; or Change orders that affect the number, size, configuration, location or use of co-op member spaces.

All contractors are prohibited to perform any change order unless so directed in writing by the Co-op member.

16. COMPLIANCE WITH ALL LAWS – Where applicable Special attention is called to requirements for Public Liability and Property Damage Insurance, Workmen’s Compensation Insurance, Social Security Act, Labor, Employment, Unemployment, Wages, Hours, Discrimination in Employment and Assignment of Contract.

The provisions of the New Jersey School Law shall bind all parties and interests to the Contract. Contractor shall comply with all Federal and State Laws, and all rules and regulations of health, public or other authorities controlling or limiting the methods, materials to be used or actions of those employed in work of this kind.

Any labor or material in addition to that described in the specifications and which is necessary to comply with these laws, rules, ordinances or regulations shall be provided by the Contractor.

Contractor shall keep himself informed of all existing and future State and Federal Laws in any manner affecting those engaged or employed in the work, and shall protect and indemnify the Owner, its officers, members and agents against any claim or liability arising from or based on the violation of any such law, ordinance, regulation order or defects.

Contractor is to comply with the New Jersey State Uniform Construction Code and the City of each Co-op member’s City Construction Code. Contractor is to obtain local municipal building permit and pay for same. Contractor is to abide by local inspection requirement.


NJ State Approved Cooperative Pricing System #65MCESCCPS17. CONFIDENTIALITY – Just because a vendor states that their pricing is confidential does not mean that

it is. We have public bids so all pricing will be made public. Technical information can be confidential.

18. CONTRACTSA. Award of Contract, Rejection of Bid(s)The contract shall be awarded, if at all, to the lowest responsible respondent as determined by the ESCNJ pursuant to N.J.S.A. 18A:18A:18A(c), 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a), 18A:18A-22. The ESCNJ reserves the right to reject any or all bids and to waive any formalities and to take such alternates that the Board feels are in the best interests of the Co-op members. The ESCNJ may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A., 18A:18A-36, the ESCNJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

B. Equal Prices Pursuant to N.J.S.A. 18A:18A-37(d) when two or more respondents submit equal prices and the prices are the lowest responsible bids, the ESCNJ may award the contract to the vendor whose response, in the discretion of the ESCNJ, is the most advantageous, price and other factors considered.

C. Return of Contracts and Related Contract Documents – When required Upon notification of award of contract by the ESCNJ, the successful respondent shall sign and execute a formal contract agreement between the ESCNJ and the respondent, when required.

Purchase Order – considered to be a contract. N.J.S.A. 18A:18A-2(n)If a formal contract is not required by the ESCNJ, an approved and signed Co-op member Purchase Order will constitute as a contractual agreement. When a formal contract is required the successful respondent shall sign and execute said contracts and return said contracts along with the following:

1. Performance Bond in the total amount of the contract (if required)2. Insurance Certificate with the ESCNJ named as an additional insured (if required)4. Affirmative Action Form AA-201 - Initial Project Workforce Report - Yellow copy 5. Other required documents as may be outlined in the bid specifications

The above documents may also be required for submission with the official Notice to Proceed. The contracts and related documents shall be returned to the Office of the Business Administrator/Board Secretary:

Mr. Patrick M. Moran, Business Administrator Educational Services Commission of New Jersey1660 Stelton RoadPiscataway, New Jersey 08854

within ten (10) days of receipt of notification. Failure to execute the contract and return said contract and related required documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of award by the ESCNJ with the bid security becoming property of the ESCNJ. The ESCNJ reserves the right to accept the bid of the next lowest responsible respondent.


NJ State Approved Cooperative Pricing System #65MCESCCPSD. Alterations of ContractThe ESCNJ/co-op member reserves the right to alter or amend the contract by adding to or subtracting from the work herein specified, such additions or omissions being done under the general conditions of these specifications and the terms of the Contract. No changes shall be permitted from the specifications except that the same be in writing and the amount of the extra compensation or credit stipulated therein. Refer to Change Order Section in the bid specifications.

E. Renewal of Contract; Availability and Appropriation of Funds The ESCNJ may, at its discretion, request that a contract for services be renewed in full accordance with N.J.S.A. 18A:18A-42. The ESCNJ may negotiate terms for a renewal of contract proposal and present such negotiated proposal to the Board. All multi-year contracts and renewals are subject to the availability and appropriation annually of sufficient funds as may be needed to meet the extended obligation. The ESCNJ is the final authority in awarding renewals of contracts.

F. Term of Contract The successful respondent, to whom the contract is awarded, will be required to do and perform the work/services and to provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the date listed in the General/Technical Specifications.

G. Purchase Order Required No contractor or vendor shall commence any project or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered. (See Notice (Authorization) to Proceed)

Contract Award and Implementation

The ESCNJ will perform initial bid review and recommend select Respondents for ESCNJ Board Approval. Successful Respondents will be notified that their contract has been approved by the Board.

It is the responsibility of the approved Respondent to provide a complete bid package to the Co-op member if requested by a Co-op member.

The approved respondent and the ESCNJ will then work out details of contract implementation including:

o Signing the contract Note: Once the contract is signed, the approved respondent becomes a contractor for the Co-op member.o Marketing plan for the ESCNJ and the Contractor o Order processing procedures o Contract roll-out activitieso Contact management for the Contractor and the Co-op memberso Advertising, flyers, website access, etc.

It is not guaranteed that each Co-op member will enter into a contract with the ESCNJ approved Respondents. The final decision as to the appropriateness of a contract for a Co-op member rests solely with that Co-op member.

ESCNJ reserves the right to award a contract to one or more Respondents.

19. CONTRACTOR/VENDOR REQUIREMENTS—OFFICE OF THE NEW JERSEY STATE COMPTROLLER Contractors/vendors doing business with the ESCNJ are reminded of the following legal requirements pertaining to the Office of the New Jersey State Comptroller:

A. Access to Relevant Documents and Information—N.J.S.A. 52:15C-14 (d)Private vendors or other persons contracting with or receiving funds from a unit in the Executive branch of State government, including an entity exercising executive branch authority, independent State authority,


NJ State Approved Cooperative Pricing System #65MCESCCPSpublic institution of higher education, or unit of local government or board of education shall upon request by the State Comptroller provide the State Comptroller with prompt access to all relevant documents and information as a condition of the contract and receipt of public monies. The State Comptroller shall not disclose any document or information to which access is provided that is confidential or proprietary. If the State Comptroller finds that any person receiving funds from a unit in the Executive branch of State government, including an entity exercising executive branch authority, independent State authority, public institution of higher education, or unit of local government or board of education refuses to provide information upon the request of the State Comptroller, or otherwise impedes or fails to cooperate with any audit or performance review, the State Comptroller may recommend to the contracting unit that the person be subject to termination of their contract, or temporarily or permanently debarred from contracting with the contracting unit.

B. Maintenance of Contract Records—N.J.A.C. 17:44-2.2Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

The contractor/vendor to whom a contract has been awarded shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

20. CONTRACTOR’S REGISTRATION EVIDENCEA. Valid Certificate – Receipt of BidAll Contractors must adhere to the provisions of the Public Works Contractor Registration Act – N.J.S.A. 34:11-56.48 et. seq. The PWCRA requires that “No contractor shall bid on any contract for public work . . . unless the contractor is registered pursuant to this act.” The law requires that all contractors and sub-contractors named in the proposal possess a valid certificate at the time the proposal is received by the contracting unit, in this case the ESCNJ. All Contractors submitting a bid must complete and submit with the bid, a Contractor’s Registration Certification and if applicable, copies of certification of all listed subcontractors. If the vendor fails to provide copies of certificates that were issued prior to receipt of proposal, the proposal must be rejected as non-responsive and offered to the next eligible vendor.

B. Submission of Certificate – Receipt of Bid; Prior to Award All bidders shall submit with the bid package or prior to the award of contract, a current Public Works Contractor Registration Certificate that was issued prior to the receipt of the bid.

The contractor who most likely is to be considered for the contract award, must submit a copy of the current Public Works Contractor Registration Certificate, and if applicable, copies of certifications of all listed subcontractors, prior to the award of contract. If the contractor fails to provide copies of certificates prior to the award of contract, the bid shall be rejected as non-responsive.

For more information contact: Contractor Registration UnitDivision of Wage and Hour ComplianceNew Jersey Department of Labor & Workforce DevelopmentPO Box 389Trenton, New Jersey 08625-0389Tel: 609-292-9464 Fax: 609-633-8591E-mail: [email protected] Web site: www.nj.gov/labor/Isse/Ispubcon.html


http://www.nj.gov/labor/Isse/Ispubcon.html



21. DEBARMENT, SUSPENSION, OR DISQUALIFICATION- (N.J.A.C. 17:19-4.1)The ESCNJ will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred) or the Federal System for Award—SAM.gov.

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List or the State of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded Parties List System, through the System for Award Management portal—SAM.gov.

22. DELIVERY FOB Destination, Freight Prepaid – The successful respondent, to whom the contract is awarded, retains title and control of goods and selects the carrier and is responsible for the risk of transportation; title passes to the Co-op member upon delivery and ownership by the Co-op member; the successful respondent pays and bears the costs of all freight and delivery charges listed below. The ESCNJ recognizes two (2) types of delivery:

A. Inside Delivery Items are to be delivered to a Co-op member’s location and taken off the truck by transportation carrier personnel and brought to a designated area inside the school or office building.

B. Spotted Delivery Items are to be delivered to a Co-op member location and taken off the truck by transportation carrier personnel and brought to a designated area inside the school or office building. Transportation carrier personnel are responsible then to uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Co-op member.

Vendors are cautioned to provide adequate personnel to deliver goods as none will be provided by the Co-op member. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect item within the stated time may results in a $100.00 per day assessment against the respondent for each day items are not assembled, setup or erected.

The Co-op members will not be responsible for any extra delivery costs. All bid prices for materials, goods and supplies are to include all shipping, freight, delivery and handling costs. Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons, etc., when delivered, must be plainly marked on the outside as to contents, and the Co-op member’s purchase order number should be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee The successful vendor(s) agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications.

Delivery Times The successful vendor(s) shall deliver items to the Co-op members Monday through Friday during normal business hours.

Vendors are to secure written permission from the Co-op member to deliver items during times other than previously mentioned.



23. DOCUMENTS, MISSING/ILLEGIBLEThe respondent should familiarize himself/herself with all forms provided by the ESCNJ that are to be returned with the bid. If there are any forms that the ESCNJ is to provide that are either missing or illegible, it is the responsibility of the respondent to contact the ESCNJ at (732-777-9848, extension 3120) for duplicate copies of the forms. This must be done before the bid date and time. The ESCNJ accepts no responsibility for duplicate forms that were not received by the respondent in time for the respondent to submit with his bid.

24. DOCUMENT SIGNATURES – ORIGINAL; BLUE INKAll documents returned to the ESCNJ should be signed with an original signature in ink (blue). Failure to sign and return all required documents with the bid package may be cause for disqualification and for the bid to be rejected pursuant to N.J.S.A. 18A:18A-2(y) (non-responsive). The ESCNJ will not accept facsimile or rubber stamp signatures.

Bidders must provide one (1) original hard copy of their bid. In addition, it is requested that bidders provide one (1) electronic copy on a flash drive with their bid. It is the bidder’s responsibility to ascertain that all documents submitted have been saved completely and appropriately to the flash drive. Bidders should test the flash drive on computers independent from the system on which they were created to make sure the documents can be opened. Electronic media that cannot be opened by the bid committee may result in the rejection of the proposal. The ESCNJ, its Co-op members, affiliate agencies, and authorized representatives are not responsible for bid proposals that are incomplete, unreadable, or received after the deadline.

25. EQUIPMENT CERTIFICATION (N.J.S.A. 18A:18A-23)Each Bidder shall provide a certification showing that he/she owns, leases or controls all the necessary equipment required by the specifications. If the Bidder is not the actual owner or lessee of any such equipment, he/she shall submit a certificate stating the source from which the equipment will be obtained and shall obtain a certificate from the owner and person in control of the equipment, definitely granting to the bidder the control of the equipment required during such time as may be necessary for the completion of that portion of the contract for which it is necessary.

The certificates are to be submitted with the bid. If the contract involves the installation of a manufactured system which requires the contractor to have special knowledge or training, or to be specifically certified by the manufacturer to install their system, this form is used to submit such required evidence of the bidder’s approval from the manufacturer.

26. ESTIMATED VALUE The ESCNJ Co-op Membership is in excess of 1,200 entities in New Jersey, consisting of local municipalities, public schools, vocational schools, County colleges, and other quasi-public entities. The sales and service volumes resulting from these awarded contracts are contingent upon the marketing efforts of the winning bidder(s) to the ESCNJ Cooperative Pricing System Membership. The previous bid generated approximately $965,000.00 in sales volume for the last bid cycle.

27. EXCEPTIONS TO TERMS, CONDITIONS AND SPECIFICATIONSAny exceptions to the Terms, Conditions, Specifications or Bid Forms contained herein shall be noted on the Request for Clarifications Form in the timeframe listed in the bid specifications and must be sent to the following email address [email protected] or faxed to 732-777-9855. No exceptions will be accepted in the bid package. Any requests for clarifications to the legal or technical terms of this IFB must be raised throughout the period of time allotted for questions and answers. Bidders are requested to follow the



NJ State Approved Cooperative Pricing System #65MCESCCPSinstructions for the submission of clarifications and/or questions, as stated on the Requests for Clarifications Form found in this bid package.

28. FALSE MATERIAL REPRESENTATION – (N.J.S.A. 2C:21-34-97(b))A person commits a crime if the person knowingly makes a material representation that is false in connection with the negotiation, award or performance of a government contract. If the contract amount is for $25,000.00 or above, the offender is guilty of a crime in the second degree. If the contract amount exceeds $2,500.00, but is less than $25,000.00, the offender is guilty of a crime of the third degree. If the contract amount is for $2,500.00 or less, the offender is guilty of a crime of the fourth degree.

29. FORCE MAJEURENeither party shall be liable in damages for any failure, hindrance or delay in the performance of any obligation under this Agreement if such delay, hindrance or failure to perform is caused by conditions beyond the control of either party, including, but not limited to, Acts of God, flood, fire, war or the public enemy, explosion, government regulations whether or not valid (including the denial or cancellation of any export or other necessary license), court order, state funding, or other unavoidable causes beyond the reasonable control of the party whose performance is affected which cannot be overcome by due diligence.

Vendors, and/or contractors who have a contract with the ESCNJ to provide goods or services cannot unilaterally claim an increase in the cost of the contract because of Force Majeure.

30. INSURANCE AND INDEMNIFICATION REQUIRED NOT REQUIRED The bidder to whom the contract is awarded for any service work or construction work, and when required by the ESCNJ, shall secure, pay the premiums for and keep in force the following coverage until the contract expires. Products and completed operations should be maintained for 2 years after the work is complete. The limits requested are the minimum required but if the contractor/ vendor has limits that exceed those listed below the higher limits will be available to ESCNJ at the time of a claim:

Commercial General Liability $2,000,000 General Aggregate $2,000,000 Products and completed operations Aggregate $1,000,000 Personal Injury $1,000,000 Each Occurrence $ 100,000 Pollution Cleanup $ 50,000 Fire Damage $ 10,000 Medical Expense

OTHER INSURANCES

BUSINESS AUTOMOBILE $1,000,000 Auto Liability- CSL

Include coverage for owned, non-owned and hired autos

The policy should include waiver of subrogation in favor of the ESCNJ, be primary and non-contributory to any insurance of ESCNJ, include the ESCNJ and any other party required in the contract as additional insured.

WORKERS COMPENSATION Evidence of adequate Workers Compensation Insurance as required by the laws of the State of New Jersey and the United States, must be available for perusal. The minimum limits are the following, unless a greater amount is required by law:

Bodily Injury by Accident $1,000,000. Each Accident Bodily Injury by Disease $1,000,000. Policy Limit


NJ State Approved Cooperative Pricing System #65MCESCCPS Bodily Injury by Disease $1,000,000. Each Employee

No party should be excluded from the coverage.

(A) Insurance Certificate –a. The contractor/vendor must present to the ESCNJ an insurance certificate reflecting the above coverage and limits before stepping on to the property.b. The certificate holder shall be as follows:Educational Services Commission of New Jerseyc/o Business Administrator/Board Secretary1660 Stelton RoadPiscataway, New Jersey 08854c. Description Box -The contractor shall include the following clause on the insurance certificate at a minimum:

“ESCNJ is an additional insured with on the general liability and automobile liability policies”The bid name and number should also be included.

All insurance carriers must be licensed in New Jersey and rated “A-“or higher by AM Best Rating service. ESCNJ has the discretion to reject any insurance carrier that does not meet these requirements

(B) IndemnificationThe respondent shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless the ESCNJ and its agents, employees, Board members, the Consultant, and Co-op members, from and against any and all claims, demands, suits, actions, recoveries, judgments and costs and expenses (including, but not limited to, attorney’s fees) in connection therewith on account of the loss of life or property or injury or damage to any person, body or property of any person or persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this contract or the performance of services by the contractor under the agreement or by a party for the whole contract is liable. This indemnification obligation is not limited by, but is in addition to, the insurance obligations contained in this agreement. The Contractor is to assume all liability of every sort incident to the work, including property damage caused by him or his employees or by any subcontractor employed by him or any of the subcontractor’s employees.



31. INTERPRETATIONS AND ADDENDA (N.J.S.A. 18A:18A-21(c) (2))No interpretation of the meaning of the specifications will be made to any respondent orally. Every request for such interpretations should be made in writing to the ESCNJ and must be received by January 25, 2019 at 2:00 p.m. to be given consideration. Any and all interpretations and any supplemental instructions will be distributed in the form of written addenda to the specifications. The addenda will be provided in accordance with N.J.S.A. 18A:18A-21(c) (2) to the respondents by certified mail, certified fax, email with receipt no later than seven (7) days Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of the bids. All addenda so issued shall become part of the contract document.

32. IRAN DISCLOSURE N.J.S.A. (18A:18A-49.4)The ESCNJ, pursuant to N.J.S.A. 18A:18A-49.4, shall implement and comply with Public Law 2012, c.25, Disclosure of Investment Activities in Iran—N.J.S.A. 52:32-55 et seq.

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete a certification attesting, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury’s Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found on the Division’s website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf Bidders must review this list prior to completing the below certification.

If the ESCNJ determines that a person or entity has submitted a false certification concerning its engagement in investment activities in Iran under section 4 of P.L.2012, c.25 (C.52:32-58), the ESCNJ shall report to the New Jersey Attorney General the name of that person or entity, and the Attorney General shall determine whether to bring a civil action against the person to collect the penalty prescribed in paragraph (1) of subsection a. of section 5 of P.L.2012, c.25 (C.52:32-59).

In addition, bidders must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes on the lower portion of the enclosed form.

The ESCNJ has provided within the specifications, a Disclosure of Investments Activities certification form for all persons or entities, that plan to submit a bid, respond to a proposal, or renew a contract with the ESCNJ, to complete, sign and submit with the proposal.

Failure to complete, sign and submit the Disclosure of Investment Activities in Iran form with the bid/proposal shall be cause for rejection of the bid.


NJ State Approved Cooperative Pricing System #65MCESCCPS 33. LIABILITY – COPYRIGHT

The contractor (vendor) shall hold and save the ESCNJ and Co-op members, its officials and employees, harmless from liability of any nature or kind for or on account of the use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in the performance of his contract.

34. LIQUIDATED DAMAGESThe contractor agrees to substantially complete this project to the complete satisfaction of the Co-op member by the stated contract completion date or within the number of working days so specified in the contract.

Failure to complete the project within the specified time frame or contract completion date shall lead to the Co-op member assessing liquidated damages against the contractor in accordance with and pursuant to N.J.S.A. 18A:18A-41 and 18A:18A-19.

For each calendar day thereafter that the work included under this contract remains uncompleted in accordance with the provision of the contract or not completed to the satisfaction of the Co-op member, the member may assess liquidated damages as follows:

Amount of Contract Liquidated Damages Range of Amount

$ 20,000 and less than $ 50,000 50,001 and less than $ 100,000 100,001 and less than $ 250,000 251,001 and less than $ 500,000 500,000 and less than $1,000.00 1,000,000 and over

$ 200.00 per calendar day 300.00 per calendar day 500.00 per calendar day 1,000.00 per calendar day 2,000.00 per calendar day 2,500.00 per calendar day

The Co-op member may also assess against all monies owed to the contractor, liquidated damages for the violation of any terms and conditions of the contract or agreement by the contractor or the failure to perform said contract or agreement in accordance with its terms and conditions or the terms or conditions of the “Public School Contracts Law,” in accordance with and pursuant to N.J.S.A. 18A:18A-19 and 18A:18A-41.



35. MAINTENANCE BONDS Required Not RequiredWhen required by Co-op member, the contractor shall furnish a Maintenance Bond for the total sum of the contract price, indemnifying the Co-op member against defects in construction for a period of two (2) years after the completion of the work, general wear and tear excepted.

The condition of this obligation is such that if the successful contractor shall indemnify and hold harmless the Co-op member from and against all losses, costs, damages and expenses, whatsoever, which the Co-op member may suffer or compelled to pay by reason of the failure of the successful contractor to indemnify the Co-op member against defects in construction for a period of two (2) years after the completion of the work.

36. NON-COLLUSION AFFIDAVIT (N.J.S.A. 52:34-15)A notarized Non-Collusion Affidavit shall be submitted with the bid/proposal. The bidder/respondent has to certify that he has not directly or indirectly, entered into any agreement, participated in any collusion, discussed any or all parts of this proposal with any potential bidders, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named bid, and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the ESCNJ relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said bid.

The respondent has to further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees of bona fide established commercial or selling agencies maintained by the respondent.

The ESCNJ has provided a Non-Collusion Affidavit form here within the specifications package. All respondents are to complete, sign, have the signature notarized and submit the form with the proposal response.

Failure to submit the Non-Collusion Affidavit with the proposal may be cause for the disqualification of the proposal.

37. PAYMENTSEvery effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days provided the Co-op member receives the appropriate documentation including but not limited to:

Signed Voucher by Vendor Packing Slips Invoices

Payment will be rendered upon completion of services or delivery of full order to the satisfaction of the Co-op member, unless otherwise agreed to by written contract or mandated by (N.J.S.A. 18A:18A-40.1). The Co-op member at its discretion may make partial payments. All payments are subject to approval by the Board at a public meeting. Payment may be delayed from time to time depending on the Co-op member meeting schedule. Interest on invoices – We do not pay any interest on late bills (good and services) unless required by law.



38. PAYMENT- PARTIAL, WITHHOLDING AND PROMPT A. Contract Thresholds; Partial Payments/Withholding

1. Contracts – Less than $100,000 – Lump Sum PaymentPublic works contracts less than $100,000 shall be paid in one lump total sum, upon completion of the project and to the satisfaction of the Co-op member.

2. Contracts – Exceeding $100,000 – Monthly Payments Public works contracts that exceed $100,000 shall be paid with partial payments on a monthly basis for work that was completed to the satisfaction of the Co-op member.(Ref. N.J.S.A. 18A:18A-40.1)

3. Withholding of Monies – Percentage to be WithheldThe Co-op member shall withhold the following percentages of outstanding balances of monies owed to contractors:

Balances Exceeding $500,000 -- Two (2%) Per Cent Balances Less than $500,000 -- Five (5%) Per Cent

The amounts withheld shall be returned to the contractors upon fulfillment of the terms of the contract. (Ref. N.J.S.A. 18A:18A-40.1)

B. Prompt Payment The Co-op member will provide payment in accordance with the “Prompt Payment” law as codified in N.J.S.A. 2A:30A-1 et seq. All payments to contractors are subject to approval by the Co-op member.

All bills submitted to the owner for approval and payment pursuant to N.J.S.A. 2A:30A-1 et seq. must comply with the following provisions. The “billing date” shall be the date that the contractor signs the certification on the voucher/purchase order that the work has been performed. These bills include all bills for improvements to real property and contracts for engineers, architects, surveyors, design or skilled services relating to construction work.

Bills that are required to be approved by an engineering or architecture firm (prior to submission to the owner for approval) for purposes of confirmation of successful completion of construction work, shall be approved or disapproved within twenty (20) days of submission of same to the architect or engineer. If bills are disapproved or monies withheld from payment, the notice of the reason for same shall be given within the same twenty (20) days to the contractor.

The owner must approve payment of all bills. For the owner to consider a bill for approval it should be submitted to the owner at least two weeks prior to a scheduled/or re-scheduled owner meeting date. If the owner, or any agent or officer of the owner, determines that the bill is not approved then notice of the disapproval shall be sent to the contractor with five (5) days of the owner meeting on which the bill was listed for approval. If the bill is approved by the owner, then payment shall be made to the contractor within seven (7) days of the owner meeting as per the “payment cycle.”



39. POLITICAL CONTRIBUTIONS DISCLOSURE STATEMENT – PAY TO PLAYAnnual DisclosureA business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entity’s responsibility to determine if filing is necessary. Additional information on this requirement is available from the New Jersey Election Law Enforcement commission at 1-888-313-3532 or at www.elec.nj.us.

Chapter 271 Political Contribution Disclosure FormBusiness entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

any State, county, or municipal committee of a political party any legislative leadership committee* any continuing political committee (a.k.a., political action committee) any candidate committee of a candidate for, or holder of, an elective office:

of the public entity awarding the contractof that county in which that public entity is locatedof another public entity within that countyor of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county.

The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions.

The ESCNJ has provided a Chapter 271 Political Contribution Disclosure Form within the specifications package for use by the business entity. The ESCNJ has also provided a list of agencies to assist the contractor. The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.


NJ State Approved Cooperative Pricing System #65MCESCCPS40. POLITICAL CONTRIBUTIONS/AWARD OF CONTRACTS

Pursuant to N.J.A.C. 6A:23A-6.3 (a) (1-4) please note the following:

Award of Contract – Reportable Contributions – N.J.A.C. 6A:23A-6.3 (a) (1)“No Co-op member will vote upon or award any contract in the amount of $17,500 or greater to any business entity which has made a contribution reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to the Co-op member during the preceding one year period.”

Contributions During Term of Contract – Prohibited – N.J.A.C. 6A:23A-6.3 (a) (2, 3) “Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to the Co-op member from any business entity doing business with the Co-op member are prohibited during the term of the contract.”

“When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that resides therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.”

Chapter 271 Political Contribution Disclosure Form – Required – N.J.A.C. 6A:23A-6.3 (a4)All respondents shall submit with their bid package a completed and signed Chapter 271 Political Contribution Disclosure Form. The Chapter 271 form will be reviewed to determine whether the vendor is in compliance with the aforementioned N.J.A.C. 6A:23A-6.3 (a) (2) Award of Contract.

The Chapter 271 Political Contribution Disclosure form shall be submitted with the response to the bid/proposal or no later than ten (10) days prior to the award of contract. Failure to provide the completed and signed form shall be cause for disqualification of the bid/proposal.

41. PRE-BID MEETINGS (Not required for this bid.)The pre-bid meeting is an important part of the bidding process. It allows all bidders to have an equal understanding of the procurement requirements and of the scope of work involved. Although pre-bid meetings are not mandatory, all potential bidders are strongly encouraged to attend. Please review the General Specifications for a pre-bid meeting announcement. Any or all changes to the bid specifications discussed as a result of the Pre-Bid Meeting will be formalized in the form of any written addenda to the specifications and distributed in accordance with N.J.S.A. 18A:18A-21(c) (2).

42. PRE-QUALIFICATION OF BIDDERS A. Pursuant to N.J.S.A. 18A:18A-26, 27 et seq., all Bidders on any contract for public works which the entire cost of the contract exceeds $20,000, must be pre-qualified by the Department of Treasury, Division of Property Management and Construction, as to charter and amount of public work on which they may submit bids. No person shall be qualified to bid on any public work contract with the Commission if he has not submitted a statement to the Department of Treasury, Division of Property Management and Construction which fully develops the financial ability, adequacy of plant and equipment, organization and prior experience of the prospective bidder, and such other pertinent and material facts, within a period of one year preceding the date of opening of the bids for such contract.

B. Every pre-qualified Bidder must submit with his proposal, a notarized affidavit setting forth the type of work and the amount of work for which he has been qualified, that there has been no material adverse change in his qualification information, the total amount of completed work on contracts at the time and date of the classification. Any bid not including a copy of this affidavit shall be rejected as being non-responsive to bid requirements. (N.J.S.A. 18A:18A-32) (Prequalification Affidavit)


NJ State Approved Cooperative Pricing System #65MCESCCPSC. Bidders shall furnish satisfactory evidence that he and his subcontractors have sufficient means and experience in the type of work to complete the project in accordance with the bid specifications. A subcontractor listing and bidder’s personnel and experience sheet shall be submitted to the ESCNJ as part of the bidding documents. Where the Bidder intends to subcontract any portion of the project, the cost of which will exceed $20,000.00, the sub-contractor shall be pre-qualified to perform the work and the bidder shall submit the requisite documentation pertaining to the sub-contractor in accordance with Paragraphs A and B above. The ESCNJ may make such additional investigations as it deems necessary to determine the ability, competence and financial responsibility of the bidder to perform their work. The bidder shall furnish

the ESCNJ with the information and data for this purpose upon request. The ESCNJ reserves the right to reject any bid if the information fails to establish to the ESCNJ’s satisfaction that the bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated here.

D. Notice Of Classification (For Contracts Exceeding $20,000) (N.J.S.A. 18A:18A-26 et seq.) Each Bidder shall submit with his/her bid a copy of a valid and active Pre -Qualification/Classification letter issued by the Department of Transportation or the Department of Treasury, Division of Property Management and Construction as appropriate to the nature of the bid. Any bid submitted to school/Commission under the terms of New Jersey Statutes not including a copy of a valid and active pre-qualification/classification letter shall be rejected as being non-responsive to bid requirements.

“The Co-op member, through its authorized agent, shall upon completion of the contract report to the State agency listed on the pre-qualification/classification letter as to the contractor’s performance and shall furnish such report from time to time during performance if the contractor is then in default”.

E. Uncompleted Contracts (For Contracts Exceeding $20,000) (N.J.A.C. 17:19-2.13)The ESCNJ also requires that each bidder submit with his bid a certified Total Amount of Uncompleted Contracts form as prescribed by law. (Form DPMC 701)

F. Prequalification Affidavit (For Contracts Exceeding $20,000) Pursuant to N.J.S.A. 18A:18A-32, every bidder shall submit with his bid a prequalification affidavit.

43. PREVAILING WAGES: CONSTRUCTION, ALTERATIONS, REPAIRSThe State of New Jersey Prevailing Wage Act, Chapter 150 Laws of 1963 with applicable statewide wage rates and for the wage rates for the county of the location of the school district, as published by the Department of Labor and Workforce Development in conformance with N.J.S.A. 34:11-56.25 et seq., may be included in these bid contract documents. Copies of these wage rates may be obtained from the State Department of Labor and Workforce Development, and/or viewed at http://lwd.dol.state.nj.us/ the Prevailing Wages Determination Section.

Compliance with New Jersey Prevailing Wage ActEvery contractor and subcontractor performing services in connection with this project, shall pay allworkers a wage rate not less than the published prevailing wage rates, for the locality the work is beingperformed, as designated by the New Jersey Department of Labor and Workforce Development.

Certified PayrollsContractor agrees to submit to the Co-op member a certified payroll for each payroll period within ten (10) days of the payment of wages. Contractor further agrees that no payments will be made to the Contractor if certified payrolls are not received. It is the Contractor's responsibility to insure timely receipt by the district of certified payrolls.

Submission of AffidavitESCNJ 18/19-55 35 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement

http://lwd.dol.state.nj.us/

NJ State Approved Cooperative Pricing System #65MCESCCPSBefore final payment, the contractor shall furnish the Board of Education with an affidavit stating thatall workers have been paid the prevailing rate of wages in accordance with State of New Jerseyrequirements. The contractor shall keep an accurate record showing the name, craft, or trade andactual hourly rate of wages paid to each workman employed by him in connection with this work.Upon request, the Contractor(s) and each Subcontractor shall file written statements certifying to theamounts then due and owing to any and all workmen for wages due on account of the work. Thestatements shall be verified by the oaths of the Contractor or Subcontractor, as the case may be.

Posting of Prevailing WagesThe contractor shall post the prevailing wage rates for each craft and classification involved in the work, including the effective date of any changes thereof, in prominent and easily accessible places at the Site of the work and in such place or places as used to pay workers their wages. (Reference 18A:7G-23 and N.J.S.A 34:11-56.32.)

Prevailing Wages Certification—Submission with Bid The bidder shall submit a Prevailing Wages Certification with its bid package.

Non-compliance Statement If it is found that any worker, employed by the contractor or any subcontractor covered by said contract, has been paid a rate of wages less than the prevailing wage required to be paid by such contract, the Board of Education, may begin proceedings to terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise. The contractor and his sureties shall be liable for any excess costs occasioned thereby to the public body

44. PRODUCT GUARANTEE; NO SUBSTITUTIONSThe successful respondent shall guarantee that all goods and materials supplied shall be new, unused and meet the specifications as noted in this bid. The ESCNJ and its Co-op members will not accept substituted items that deviate from the items listed on the purchase order.

45. QUALIFICATION OF RESPONDENTS – Contractor Questionnaire Certification Form The ESCNJ may make such investigations as it seems necessary to determine the ability of the respondent to perform the terms of the contract. The respondent shall complete a Contractor Questionnaire Certification Form and return same with the bid and shall furnish all information to the ESCNJ as the ESCNJ may require to determine the contractor’s ability to perform the duties and obligations as outlined in these specifications.

All bidders are reminded that bids may be rejected as not being responsive pursuant to N.J.S.A. 18A:18A-2(y) and therefore bidders are asked to complete the Questionnaire and to provide any supporting documentation with the bid package.

a. RESPONSDENT COMMENT SHEET This form is for respondent’s use in offering voluntary alternates, or other comments intended to afford the ESCNJ information or opportunities to improve the quality of the project, without invalidating the bid proposal. It may not be used to take exception to specific conditions of the project defined in the contract documents which the respondent does not like. The bid provided must be based upon the plans and specifications, and all contract conditions, as stated. If these documents or conditions contain some untenable item, or extremely expensive provision, for example, to which the respondent wishes to raise objection, this must be done at the pre-bid meeting, or in writing to the Purchasing Agent through the question process outlined in the Instructions to Respondents. Such inquiries will have response issued by addendum only, and the resulting decision circulated to all respondents or record.



b. RESPONDENT’S RESPONSIBILITY FOR BID SUBMITTAL It is the responsibility of the respondent to ensure that their bid is presented to the Business Office and officially received before the advertised date and time of the bid. It is understood and agreed upon that any person in the ESCNJ will be absolved from responsibility for the premature opening of any bid not properly labeled and sealed. Failure to properly label the bid envelope may be cause for the rejection of the bid.

46. RESIDENT CITIZENS; PREFERRED IN EMPLOYMENT ON PUBLIC WORKS CONTRACTSAll bidders are to familiarize themselves with N.J.S.A. 34:9-2, which requires the contractor of any public work project to give preference in employment on the project, to citizens of the state of New Jersey. If the terms and conditions of N.J.S.A. 34:9-2 are not complied with, the contract shall be voidable. The Co-op member is obligated to file with the Commissioner of Labor, the names and addresses of all contractors holding contracts with this project.

47. RIGHT TO KNOW LAW All potentially hazardous materials or substances must be properly labeled in full accordance with the New Jersey Right to Know Law – N.J.S.A. 34:5A-1 et seq. All contractors or vendors who need additional information about the New Jersey Right to Know Law are to contact the:

New Jersey Department of Health Right to Know Program

CN 368 Trenton, New Jersey 08625-0368 [email protected].

NEW JERSEY WORKER AND COMMUNITY RIGHT TO KNOW ACTThe manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34:5A-1 et seq., and N.J.A.C 8:59-2 et seq.,). All direct use containers shall bear a label indicating the chemical name(s) and Chemical Abstracts Service number(s) of all hazardous substances in the container, and all other substances which are among the five most predominant substances in the container, or their trade secret registry number(s) pursuant to N.J.A.C. 8:59-5. "Container" means a receptacle used to hold a liquid, solid or gaseous substance such as bottles, bags, barrels, cans, cylinders, drums and cartons. (N.J.A.C. 8:59-1.3). Further, all applicable Material Safety Data Sheets (MSDS) - hazardous substance fact sheet - must be furnished. All containers which are stored at owner facilities by subcontractors shall display RTK labeling. Vendors with questions concerning labeling should contact the New Jersey Department of Health and Senior Services Right to Know Program for assistance in developing proper labels.

48. SAMPLESFrom time to time, the ESCNJ may require the submission of samples to assist in evaluation of bids either before, at the time of the bid or before award of bid at no charge to the ESCNJ, in order to ascertain whether or not a product will be suitable for the purpose for which it is intended. If it is specifically stated elsewhere in the bid documents that samples are required, full size samples must be submitted not later than the official BID OPENING. Failure to submit said samples shall be regarded as a basis for rejecting the bid. Samples may be impounded until satisfactory completion of the contract. Otherwise, all samples must be picked up by the respondent within thirty (30) days of the award of contracts or said samples will be presumed abandoned and the ESCNJ will dispose of them as seen fit.



NJ State Approved Cooperative Pricing System #65MCESCCPS49. STATEMENT OF OWNERSHIP (N.J.S.A. 52:25-24.2) (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

Statement of OwnershipNo business organization, regardless of form of ownership, shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent or more of its stock or interest of any type at all levels of ownership.

The included Statement of Ownership shall be completed and attached to the bid proposal. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations. Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.

Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form. No other information is required

50. SUBCONTRACTING: Subcontractor Disclosure StatementPursuant to N.J.S.A. 18A:18A-18(b) any bidder who bids for the overall contract and who will subcontract the following work:

Plumbing and gas fitting work; Refrigeration, heating and ventilating systems and equipment; Electrical work, tele-data, fire alarm or security systems; and Structural steel and ornamental iron work;

The bidder shall identify the subcontractor that will be used on the form provided by the ESCNJ.

Qualified SubcontractorsIf the cost of the work done by the subcontractors exceeds $20,000.00, then said contractor shall be qualified in accordance with Article 6 N.J.S.A. 18A:18A-26 et seq. For those subcontractors in the four branches listed above, the bidder shall supply proof that the subcontractor is qualified by submitting with the bid the subcontractor’s:

Notice of Classification Form Total Amount of Uncompleted Contractor’s Form—Certified (Form DPMC 701)

For all other subcontractors who will perform work valued in excess of $20,000.00, the bidder shall submit the evidence of the subcontractor’s qualifications listed above within ten (10) days of receipt of notice of the award of contract.

Documents to be Submitted: All SubcontractorsThe prime contractor (bidders) who will be using a subcontractor on any part of this bid, shall identify the subcontractor(s) on the appropriate form and submit with the bid package the following subcontractor documents at the time indicated in the box below:



SUBCONTRACTOR DOCUMENT SUBMISSIONS

Estimated Value of Contract – Subcontractor

For Subcontractors in the four major branches listed above:

Submit With Bid

For all other Subcontractors:

Submit Within ten (10 Days of Receipt of Notice of Award

$2,000 through $5,999 Contractor’s Registration Certificate$6,000 through $17,499 Contractor’s Registration Certificate

New Jersey Business Registration Certificate$17,500 through $19,999 Contractor’s Registration Certificate

New Jersey Business Registration CertificateChapter 271 Political Contribution Disclosure Form

$20,000 or more Contractor’s Registration CertificateNew Jersey Business Registration CertificateChapter 271 Political Contribution Disclosure FormNotice of ClassificationTotal Amount of Uncompleted Contracts -- Certified

Failure to identify in the Subcontractor’s Disclosure Statement the names and addresses of any or all subcontractors required to be named in the bid, or to submit with the bid the appropriate documents for each such subcontractor, may be cause for the bid to be rejected as being non-responsive. Contractors are reminded that the subcontractors listed on the forms provided by the ESCNJ may not be changed later, except in the case of failure in performance or other contract breach where a change is needed to protect the ESCNJ and its Co-op members.

51. SUBCONTRACTING: PROHIBITIONS: HOLD HARMLESSContractors, services providers, and all vendors with whom the ESCNJ has an executed contract may not assign/subcontract any part of the contract for goods or materials or work done for ESCNJ and Co-op members without first receiving written permission from the ESCNJ. Contractors seeking to use subcontractors must first complete the Request to Sub Contract Form.

Subcontractors Prohibited to Sub Contract It is the responsibility of the prime contractor to ensure that no subcontractor who has received written permission to do work for the ESCNJ or its Co-op members, subcontracts any of its/their work without first receiving written approval from the prime contractor and the ESCNJ.

The prime contractor assumes all responsibility for work performed by subcontractors. The prime contractor must also provide to the ESCNJ the following documents secured from all approved subcontractors:

• Insurance Certificate as outlined in the bid specifications; • Affirmative Action Evidence as outlined in the bid specifications;• Written certification that the subcontractor shall adhere to prevailing wages as provided through New

Jersey State Law• New Jersey Business Registration Certificate• Political Contribution Disclosure Form• Disclosure of Investment Activities in Iran


NJ State Approved Cooperative Pricing System #65MCESCCPS• Statement Of Ownership (Ownership Disclosure Certification)• W-9 upon award• Evidence of Performance Security if requested by Co-op member;• Documents listed in the Subcontractor Document Submissions list.• Americans with Disabilities Act of 1990

In cases of subcontracting, the Co-op member shall only pay the prime contractor. It is the sole responsibility of the prime contractor to ensure that all subcontractors are paid. The Co-op member shall not be responsible for payments to subcontractors and shall be held harmless against any or all claims generated against prime contractors for nonpayment to subcontractors. Transportation carriers hired by the vendor to deliver goods and materials are not considered to be subcontractors. All vendors are responsible for submitting subcontractor documentation.

Penalties – Unauthorized SubcontractorsThe Co-op member may deduct the amount of $1,000.00 (one thousand dollars) per day as a penalty, for each day a prime contractor uses a subcontractor without first receiving written permission as required.

52. TAXES; CONTRACTOR’S USE OF CO-OP MEMBER’S TAX EXEMPT STATUSAs a New Jersey governmental entity, the Co-op members are exempt from the requirements under New Jersey State sales and use tax (N.J.S. 54:32B-1 et. seq.), and do not pay any sales or use taxes. Respondents should note that they are expected to comply with the provisions of said statute and the rules and regulations promulgated thereto to qualify them for examinations and reference to any and all labor, services, materials and supplies furnished to the Co-op member. Contractors may not use the Co-op member’s tax exempt status to purchase supplies, materials, service or equipment.

A contractor may qualify for a New Jersey Sales Tax Exemption on the purchase of materials, supplies and services when these purchases are used exclusively to fulfill the terms and conditions of the contract with the Co-op member. All contractors are referred to New Jersey Division of Taxation–Tax Bulletin S&U-3 for guidance. Again, contractors are not permitted to use the Co-op member’s tax identification number to purchase supplies, materials, services of equipment.

53. TERMINATION OF CONTRACT If the ESCNJ determines that the contractor has failed to comply with the terms and conditions of the bid and/or proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and/or responsibilities in a timely, proper, professional and/or efficient manner, then the ESCNJ shall have the authority to terminate the contract upon written notice setting forth the reason for termination and effective date of termination. This includes the timely reporting of sales via the Mandated Quarterly Reports.

Termination by the ESCNJ of the contract does not absolve the contractor from potential liability for damages caused the Co-op member by the contractor’s breach of this agreement. The Co-op member may withhold payment due the contractor and apply same towards damages once established. The Co-op member will act diligently in accordance with governing statutes to mitigate damages. Damages may include the additional cost of procuring said services or goods from other sources.

The contractor further agrees to indemnify and hold the Co-op member harmless from any liability to subcontractors or suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement. The contract may be terminated by the ESCNJ for convenience without any liability or penalty to the ESCNJ except that the contractor shall be paid for services that are renderedprior to the date of termination, excluding loss of profits, loss of business advantage, compensatory or


NJ State Approved Cooperative Pricing System #65MCESCCPSconsequential damages.



54. WITHDRAWAL OF BIDS Before the Bid Opening The Purchasing Agent may consider a written request from a respondent to withdraw a bid if the written request is received by the Purchasing Agent before the advertised time of the bid opening. Any respondent who has been granted permission by the Purchasing Agent to have his/her bid withdrawn cannot re-submit a bid for the same advertised bid project. The respondent shall also be disqualified from future bidding on the same project if the project is re-bid.

After the Bid OpeningThe ESCNJ may consider a written request from a respondent to withdraw a bid, if the written request is received by the Purchasing Agent within five (5) business days after the bid opening. A request to withdraw a bid after the specified number of days will not be honored. The contractor/vendor who wishes to withdraw a bid must provide a certification supported by written factual evidence that an error or omission was made by the contractor and that the error or omission was a substantial computational error or an unintentional omission, or both. The request to withdraw a bid after the bid opening may be reviewed by the Purchasing Agent, the Director of Facilities, other interested administrators; and the Architect of Record for the project (if necessary) and/or the Board Attorney and a recommendation will be made to the ESCNJ. If the ESCNJ grants permission to have the bid withdrawn, the contractor/vendor shall be disqualified from bidding on the same project if the project is re-bid. If the contractor/vendor fails to meet the burden of proof to have the bid withdrawn, the request to withdraw the bid will be denied and if the contractor/vendor fails to execute the contract, the bid guarantee will be forfeited and become property of the ESCNJ.



Educational Services Commission of New Jersey


TECHNICAL SPECIFICATIONS




EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY

65MCESCCPS

Bid Number: ESCNJ 18/19-55


Bid Opening: February 13, 2019 @ 1:00 p.m.

Bid opening will be held at the ESCNJ offices, 1660 Stelton Road, Piscataway, New Jersey 08854

SPECIFICATIONS

SCOPE OF BID DEFINITION OF PRODUCTS AND/OR SERVICES Educational Services Commission of New Jersey (ESCNJ) is conducting this bid for use by the ESCNJ and the members of the ESCNJ Co-operative Pricing System (ESCNJ Co-op members). This bid will allow for members to purchase maintenance, repair & replacement of synthetic turf fields.



Educational Services Commission of New Jersey1660 Stelton Road


BID DOCUMENTS AND REQUIRED DOCUMENTATION

All documents in this section shall be completed, signed and submitted with the bid package. Failure to submit the bid documents and other documents so specified may be cause to reject the bid for being non-responsive (N.J.S.A. 18A:18A-2(y)).




Bid Number: ESCNJ 18/19-55


Bid Opening: February 13, 2019 @ 1:00 p.m.

Bid opening will be held at the ESCNJ offices

1660 Stelton Road


BID SUBMISSION FORM – PART A

Printed executed copy of Excel spread sheet (“Bid Response Form Part B” from ESCNJ website) should be attached to this form.

This Bid is submitted by:

Bidder Name: ________________________________________________________

Representative (printed): ________________________________________________________

Representative (signed): ________________________________________________________

E-Mail: _______________________________

Web site: _______________________________

Address: ____________________________________________________________ ____________________________________________________________

City/State/Zip: ________________________________________________________

Telephone: ___________________________________________________________

Facsimile: ____________________________________________________________

Company Submitting: ______________________________

Authorized Signature: ______________________________



BID SUBMISSION FORM – PART A Page 2

It is understood by the Bidder that ESCNJ reserves the right to reject any and all Bids, to make awards on all items or on any items according to the best interest of ESCNJ, to waive formalities, technicalities, to recover and re-bid this RFB.

Bidders must disclose which product lines they are bidding: Please indicate below; actual prices shall be entered on the Excel spread sheet “Bid Response Form – Part B”:

NAME OF BIDDER ___________________________________________________________________

Instructions: Please respond to Yes/No and choice questions by using an (X). If a text reply is required, respond in the space below. Scan this form and any attachment pages into a single document and convert to a PDF file. Follow the instructions for titling the file and file organization under Part A, Section II Bid Procedures, F. Bid Submission, 2. Format of Bid Submittal.

Note: As part of evaluating the Bidder’s qualifications, the following is being requested and the Bidder is forewarned failure to respond and/or meet the minimum specifications in these areas, may deem their response as non-responsive.

2. e-commerce: Does this company have an e-commerce website? _______ YES _______ NO

If YES, what is the website? __________________________________________________________

3. Customer and Support Service: It is understood depending on the type, kind and level of products and/or services being proposed in response to this bid will impact and determine the type and level of services required and these are identified in Part B Bid Specifications of this IFB.

a. Does this company have online customer support option? _______ YES _______ NO

b. Does this company have a toll-free customer support phone option? _______ YES _______ NO

c. Does this company offer local customer and support service options? _______ YES _______ NO

d. Describe the type, level, available and location(s) of your customer and support service options, including number of dedicated customer/support staff and hours of operation. __________________________________________________________________________________________________________________________________________________________________________

4. Training: If applicable, does this company offer customer training for the products and services sold?

_______ YES _______ NO

If YES, describe what types/kinds of training you offer, the venues where training occurs and the location(s) of your trainers, include number of staff dedicated to training and their qualifications and hours of operation. __________________________________________________________________________________________________________________________________________________________________________

5. Pricing:

a. Is your pricing methodology guaranteed for the term of the contract? _______ YES _______ NO


NJ State Approved Cooperative Pricing System #65MCESCCPSFOR LINE ITEM BIDS:

b. Will you offer hot list pricing (optional) as described in the Pricing terms of Part A?

_____ YES _____ NO

c. Will you offer Volume Price Discounts as described in the Pricing terms of Part A?

_____ YES _____ NO

6. Competitiveness: In order for your bid to be considered, your company must offer ESCNJ prices that are equal to or lower than what your company offers to individual customers and/or cooperatives with equal to or lower volume. Is the pricing that is proposed to ESCNJ equal to or lower than pricing offered to individual customers and/or cooperatives with equal to or lower volume? _______ YES _______ NO

Indicate which of the following apply and the level of competitive range you are offering in response to this IFB.

_____ Pricing offered to ESCNJ is EQUAL TO pricing offered to individual customer and/or cooperatives.

_____ Pricing is LESS THAN individual customer and/or cooperatives. Lower by _____ %

7. Cooperative Contracts: Does your company currently have contracts with other cooperatives (local, regional, state, national)? _______ YES _______ NO

If YES, identify which cooperatives and the respective expiration date(s). __________________________________________________________________________________________________________________________________________________________________________

_If YES and your company is awarded an ESCNJ Contract, which contract will you lead with in marketing and sales representative presentations (sales calls)? ____________________________________________________________________________________

8. Administrative Fee: Which of the following best reflects how your pricing includes the individual ESCNJ Members’ administrative fee.

a. _____ The pricing for the products and/or services are the same for each ESCNJ Member Agency, shipping, handling administrative fee and other specific state costs are added to arrive at total price offered to the Individual ESCNJ Member Agency.

b. _____ The pricing for the products and/or services is inclusive of the administrative fee and therefore the pricing is the same for all ESCNJ Member Agencies. Shipping, handling and other state specific costs are added to adjusted the ESCNJ Member Agency’s price.

c. _____ The pricing for the products and/or services includes all (shipping, handling, administrative fee, other) costs to arrive at a single price for all ESCNJ Member Agencies.

9. Shipping & Handling:

FOR LINE ITEM BIDS:

Is shipping and handling included in the products on the pricelists? _______ YES _______ NO

If NO, explain how shipping and handling or freight will be calculated and applied. ________________________________________________________________________________

10. Product Returns: Does your company have a return policy? _______ YES _______ NOESCNJ 18/19-55 49 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement

NJ State Approved Cooperative Pricing System #65MCESCCPSIf YES, describe your return policy and if you charge a restocking fee, what is it? (ESCNJ allows up to 15% for supplies and up to 25% for equipment).

11. Payment Terms: Will you offer ESCNJ Buyer’s a quick pay discount? _______ YES _______ NO

If YES, what is the discount? ______% Net _______

12. Leasing: Do you offer leasing arrangements under this bid? _______ YES _______ NO

If YES, remember to indicate the rate factor and other cost factors on the Pricing spreadsheet(s).

13. If an ESCNJ contract is approved and awarded by the Member Agencies, as a Vendor Partner, I agree to:

No.

Responsibilities of an ESCNJ Vendor Partner Yes No

1 Designate and assign a dedicated senior-level contract manager (one authorized to make decisions) to each of the Member Agency accounts. This employee will have a complete copy and must have working knowledge of the contract.

2 Train and educate sales staff on what the ESCNJ cooperative contract is including pricing, who can order from the contract, terms/conditions of the contract and the respective ordering procedures for members. It is expected that Vendor Partners will lead with ESCNJ contracts.

3 Develop a marketing plan to support the ESCNJ contract. Plan should include, but not be limited to, a website presence, electronic mailings, sales flyers, brochures, mailings, catalogs, etc.

4 Create an ESCNJ-specific sell sheet with a space to add a logo and contact information for use by the Member local sales representatives to market to members.

5 On a quarterly basis, complete the sales and administrative fee report (see attached PDF example) and submit along with the respective administrative fees to be paid. If there are no sales, a $0 report is required.

6 Have ongoing communication with the, ESCNJ co-op manager.

7 Attend two (2) ESCNJ meetings each year (see page 9 in Part A)

8 Increase sales over the term of the contract with all participating ESCNJ members.

Signature____________________________________________________________________________

Must be same signature as on Bid Affidavit Signature and Acceptance Forms

______________________________________ ________________________ Company Name Date

_____________________________________ ________________________ Authorized Signature Please type or print name


NJ State Approved Cooperative Pricing System #65MCESCCPSNAME OF BIDDER____________________________________________________________

COMPANY CONTACT INFORMATION

Company Name: ____________________________________________ Website: __________________

Company Address: _____________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

Contact Person: _____________________________________ Title: _____________________________

Contact Phone: __________________________ Contact Email: _________________________________

BACKGROUND

Note: Generally, ESCNJ will not accept an offer from a business that is less than five (5) years old or which fails to demonstrate and/or establish a proven record of business. If the bidder has recently purchased an established business or has proof of prior success in either this business or a closely related business, provide written documentation and verification in response to the questions below. ESCNJ reserves the right to accept or reject newly formed companies based on information provided in this response and from its own investigation of the company.

This business is a public company privately owned company.

In what year was this business started under its present name? _________________________________

Under what other or former name(s) has your business operated?_______________________________

Is this business a corporation? No Yes. If yes, please complete the following:

Date of incorporation:________________ State of incorporation:________________________

Name of President:_____________________________________________________________

Name(s) of Vice President(s):_____________________________________________________

Name of Secretary:_____________________________________________________________

Name of Treasurer:_____________________________________________________________

Is this business a partnership? No Yes. If yes, please complete the following:

Date of organization:_______________ State founded:________________________________

Type of partnership, if applicable:_________________________________________________

Name(s) of general partner(s):____________________________________________________

Is this organization individually owned? No Yes. If yes, please complete the following:

Date of organization:__________________ State founded:_____________________________

Name of owner:________________________________________________________________

This organization is a form other than those identified above. No Yes.

IF THE ANSWER IS YES, describe the company’s format, year and state of origin, and names and titles of the principals.



COMPANY HEADQUARTER LOCATION

Company Address: ____________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

Main Phone Number: __________________________ How long at this address? __________________

COMPANY BRANCH LOCATIONS

Branch Address: ______________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

Branch Address: ______________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

Branch Address: ______________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

Branch Address: ______________________________________________________________________

City: ________________________________________ State: ___________ Zip: ___________________

If more branch locations, insert information here or add another sheet with above information.

SALES HISTORY

Provide your company’s annual sales for 2016, 20177 and 2018 YTD in the United States by the various public segments:

2016 2017 2018 YTD

K-12 (public & private), Educational Service Agencies $ $ $

Higher Education Institutions $ $ $

Counties, Cities, Townships, Villages $ $ $

States $ $ $

Other Public Sector & Non-profits $ $ $

Private Sector $ $ $

TOTAL $ $ $

WORK FORCE

1. Key Contacts and Providers: Provide a list of the individuals, titles, and contact information for the individuals who will provide the following services on a national and/or local basis:

Function Name Title Phone EmailContract Manager


NJ State Approved Cooperative Pricing System #65MCESCCPSSales Manager

Customer & Support Manager

Function Name Title Phone EmailDistributors, Dealers, Installers, Sales Reps

Consultants & Trainers

Technical, Maintenance & Support Services

Quotes, Invoicing & Payments

Warranty & After the Sale

Financial Manager

2. Sales Force: Provide total number and location of salespersons employed by your company in the United States by completing the following: (To insert more rows, hit the tab key from the last field in the State column.)

Number of Sales Reps City State

3. Service/Support and Distribution Centers: Provide the type (service/support or distribution) and location of centers that support the United States by completing the following: (To insert more rows, hit the tab key from the last field in the State column.)

Center Type City State

4. In-house Resources: Describe the business’s current in-house workforce, equipment and facilities available to perform under this solicitation.

MARKETING

1. Key Marketing Contact(s): List the name(s), title(s) and contact information of the business’s key national and regional marketing office(s). (To insert more rows, hit the tab key from the last field in the State column.)

Name Title Phone Email


NJ State Approved Cooperative Pricing System #65MCESCCPS2. Marketing Activities: Describe how this company marketed its products and services to schools and other public sector

audiences in Fiscal Year 2014 – 2015 (July 1 – June 30). List all conventions, conferences and other events at which this company exhibited.________________________________________________________________________________________________________________________________________________________________________________

3. Cooperative Marketing: Describe ways in which this business can collaborate with Member Agencies in marketing the bid.________________________________________________________________________________________________________________________________________________________________________________

4. Sales Training: Explain how your company will education your sales staff on the ESCNJ contract including timing, methods, etc.

________________________________________________________________________________________________________________________________________________________________________________

ENVIRONMENTAL INITIATIVES

1. Describe how your products and/or services support environmental goals. ________________________________________________________________________________________________________________________________________________________________________________

2. Describe the company’s “green” objectives (i.e. LEED, reducing footprint, etc.).

__________________________________________________________________________________________

INDEPENDENT SUBCONTRACTORS, DISTRIBUTORS, INSTALLERS, ETC.

If the Bidder is not the sole provider of all goods and services provided under this contract, the following must be answered:

1. Selection Criteria for Independent Providers: Describe the criteria and process by which the business selects, certifies and approves subcontractors, distributors, installers and other independent services.

2. Current Subcontractors, Distributors, Installers, Etc.: Provide a list of current subcontractors, distributors, installers and other independent service providers who are contracted to perform the type of work outlined in this bid in the member agency states (listed in Part A of this IFB). Include, if applicable, contractor license information and the state(s) wherein they are eligible to provide services on behalf of this business.

DISCLOSURES

1. Letter of Line of Credit or Annual Financial Report (REQUIRED): Attach a letter from the business’s chief financial institution indicating the current line of credit available in its name and evidence of financial stability for the past three calendar years (2012, 2013 and 2014). This letter should state the line of credit as a range (ie., “credit in the low six figures” or “a credit line exceeding five figures”). If company is a publicly traded company a complete Annual Financial Report is required in place of Line of Credit Letter.

2. Legal: Does this business have actions currently filed against it? No Yes.

IF YES, AN ATTACHMENT IS REQUIRED: List and explain current actions such as Federal Debarment (on US General Services Administration’s “Excluded Parties List”), appearance on any state or federal delinquent taxpayer list, or claims filed against the retainage and/or payment bond for projects.



REFERENCES

Provide contact information of your company’s ten largest public agency customers:

Agency Name Title Phone Number Email1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Signature___________________________________________________________________________

Must be same signature that appears on the Bid Affidavit Signature and Acceptance Form

NAME OF BIDDER___________________________________________________________________



INSTRUCTIONS:

1. If “no” is checked below, complete this form by signing it at the bottom.2. If “yes” is checked below, either insert answers into this form or create a facsimile in a Microsoft Word table format to

provide narrative explanations of exceptions. If creating a facsimile, the bidder is reminded to use the heading above, and include the bidder name and signature at the end.

3. If adding pages, the bidder’s name and identifying information as to which item the response refers must appear on each page.

4. Scan this form plus any attachments into a single PDF document.5. Title the file as per the instructions under Part C (this section), page 2, and save to Folder A.6. Exceptions to local, state or federal laws cannot be accepted under this bid.

NO, this bidder does not have exceptions to the Terms and Conditions incorporated in Parts A or B of this IFB.

YES, this bidder has the following exceptions to the Terms and Conditions incorporated in Parts A and/or B of this IFB.

IFB Section and Page

Outline Number

Term or Condition Exception

Signature_____________________________________________________________________________

Must be same signature that appears on Bid Affidavit and Acceptance Forms



NAME OF BIDDER______________________________________________________________________

INSTRUCTIONS:

1. This form is twenty (20) pages long. The bidder’s authorized representative must sign the form at the end.

2. The criteria listed below are derived from the Part B: Bid Specifications this IFB. Other than industry requirements established in federal, state or local statutes, exceptions/deviations may be proposed as long as they are expressly noted below and clarified on Form F.2., which follows. Please understand that the stated specifications represent the most desirable attributes of the products and services sought by ESCNJ and its Members.

3. ESCNJ understands that not all bidders provide all commodities indicated in the specifications. Bidders may propose specific, similar and/or alternative manufacturer’s product lines and/or services without prejudice as long as the proposed products and services meet or exceed the specifications in Part B: Bid Specifications of this IFB.

4. For each criterion below, check either “Comply” if it aligns with the company’s ability to provide products and services or “Deviate” if it does not.

5. If there are no deviations to the specifications, indicate that by checking the appropriate box on Form F.2 and sign it.

6. Scan the completed form to a PDF file and title as instructed in Part C (this section), page 2, #5.

Item Description Comply Deviate6.1 All charges and components necessary for performance of

the contract shall be clearly identified even if such are not specifically addressed in any paragraph or sub-paragraph or form that is a part of this request.

6.2 If the Vendor intends to utilize independent agents/distributors, subcontractors and/or third-party agents to perform and/or provide any part of the products and services offered herein, the Vendor must identify all providers and any and all associated costs with these providers.

6.3 Optional services must be identified separately, and must include clear descriptions of proposed services.

6.18 Vendors shall provide a Material Safety Data Sheet (MSDS) for all items sold, if required. A separate sheet shall be provided for each individual item when purchase is made.

Item Category Specifications Comply Deviate

7.1.

The standards and specifications provided below are intended to establish minimum requirements and provide a general overview of the quality and type of products and services being requested.

7.2. Any products and services offered are to meet or exceed all local and state building codes.

7.3. The products and services may include, but are not limited to, the following.

7.4.

Provide technical and consulting services relating to athletic and recreational field surface design, characteristics, construction, and integration into the development of a new athletic or recreational facility.



7.5.Provide existing site inspection and investigation to identify conditions existing at the site in order to properly prepare a quote for services.

7.5.1.Stripping, placement of backfill and base construction in order to ensure the minimization of the risk of problems due to subsoil and subgrade conditions.

NA

7.5.2. Soil inspection for the existence of peat or other organic soils at the site.

NA

7.5.3. Inspection for uncontrolled fill materials or waste materials at the site.

NA

7.5.4. Inspection for expansive soils at the site. NA

7.5.5. High ground water conditions or surface water retention areas (low area flooding).

7.6.

Provide all labor, materials, equipment and drawings required to provide design services for a project cost proposal with a complete scope of work, including all products, services and athletic and recreational field specifications with their associated costs. A preliminary construction time schedule shall be a part of the project proposal.

7.7.

Provide all labor, materials, equipment, project drawings and construction documents necessary to establish, construct, install lines and markings required to complete the athletic or recreational field as identified and specified within the project documents for the individual Member's project scope of work and documents.

7.8.

Provide all labor, materials and equipment required to assess and evaluate existing facilities, and develop and establish a plan of action for maintenance, repair and/or renovation of the existing athletic and recreational field to condition as required by the Member.

7.9.

Provide ongoing technical support and training services for ESCNJ Member's staff relating to the maintenance and operation of these types of facilities to ensure their good operational condition.

7.10.The synthetic turf surface should provide the performance characteristics, components, and construction that meet the needs of the declared use and/or functions.

7.11.

The synthetic turf system and all of its components should be resistant to moisture, rot, mildew, bacteria, fungus growth, ultraviolet ray degradation, non-toxic, and not cause commonly known allergic reactions at all field locations, and meet ESCNJ Member local state and environmental requirements.

7.12.Each synthetic turf system should be constructed to provide dimensional stability and resist damage from wear and tear during athletic and recreational usage.

7.13. Any Project to Include:

7.13.1. Assess and determine existing site conditions and Member's expectations for the project.

7.13.2. Develop a proposed solution to conform to and meet the Member's expectations while considering and ensuring the following:

7.13.2.1. The solution proposed is adequate and functional within the existing site conditions and will comply with all building codes.

7.13.2.2. Provide labor, materials, equipment and supervision necessary to complete installation of synthetic turf, including the following:

7.13.2.2.1. Site inspection and investigation.7.13.2.2.2. Site preparation and sub-base.7.13.2.2.3. Inspection and approval of sub-base.

7.13.2.2.4. Installation of proposed synthetic turf system with accessories, striping and equipment.

7.13.2.3. Provide cost estimates and information relating to after-the-sale ongoing inspection and maintenance services to ensure proper


NJ State Approved Cooperative Pricing System #65MCESCCPSoperation and upkeep of the synthetic field.

7.13.3.

Construction and installation services to prepare and install proposed synthetic turf system on the designated site in accordance with the shop drawings, striping plan and manufacturer's instructions and specifications.

7.13.4.

Guarantee the usability and playability of the synthetic turf system for its intended uses for an eight (8) year period commencing with the date of substantial completion and acceptance by the Member. The warranty coverage shall not be limited to the amount of usage.

7.13.5. Prior to order of materials, the contractor shall submit the following:

7.13.5.1. Sample warranty.7.13.5.2. Seam layout of the field and striping plans.

7.13.5.3. Details on construction, especially any details that may deviate from plans and specifications.

7.13.6.

Prior to the beginning of installation, the manufacturer/installer of the synthetic turf shall inspect the sub-base and supply a Certificate of Sub-Base Acceptance for the purpose of obtaining manufacturer's warranty for the finished synthetic playing surface.

7.14. Components for Synthetic Turf Systems to include but not limited to:

7.14.1.

Synthetic Turf Types: There are several different types of synthetic turf available. They are distinguishable through the use of different fibers and different construction. Differentiated by construction are the tufted or the knitted synthetic turf systems. Both systems are comprised of synthetic fibers with primary and secondary backing systems and a resilient shock absorbing system. The shock absorbing system can consist of infill, a padding system, or a combination of both.

7.14.2.

Fiber: Typically, the fiber used in synthetic turf is textured and/or non-textured polypropylene, polyester, polyethylene, nylon or other suitable performing hybrid or copolymer in tape form or monofilament. Minimum fiber sizes are 50 microns for polypropylene or polyester, 100 microns for tape form (slit-film) polyethylene, 140-300 for monofilament polyethylene (shape dependent) and 500 denier for nylon. Fiber sizes for hybrids or copolymer will comply with the most closely related fiber type. Ideally, all fibers should be of the same chemical composition, shape, and texture. Fibers should be compliant to ASTM guideline for total lead content.

7.14.3.

Primary Backing Systems Material: The primary backing materials are of a woven or non-woven fabric in one or more layers which are utilized in the tufting process, or of high strength polyester multi-filament fiber utilized in the knitting process. This backing material provides the initial dimensional stability for the system.

7.14.4.Secondary Backing Systems Material: The secondary backing materials are applied through a coating process with a single or multiple applications of one or various materials.

7.14.5.

Perforations: Depending on the final construction of the turf system, the system may or may not be permeable to water. Perforations are typically required of fully coated system backings to provide adequate vertical drainage throughout the system. Some turf systems may allow for drainage without perforations by employing a process of partial coating or other system designs. Developments in coating systems have provided for lighter weight and aqueous permeable chemicals; however, the drainage criteria must be met.



7.14.6.

Infill Materials: The most recent generation of synthetic turf systems utilizes a long pile height and needs to be supported with infill materials for directional stability and structural integrity, as well as resiliency. The infill materials commonly used are EDPM, TPE, natural cork, ground fibers from coconut shells, coated and non-coated silica sand, crumb and coated rubber, other suitable materials, or combinations of sand, rubber, or other suitable materials

7.15. Performance of Synthetic Turf

7.15.1.Traction: The surface should provide good traction in all types of weather with the use of conventional athletic type shoes applicable to the sports and/or activity specified.

7.15.2.

Rotational Resistance: The surface should allow for twisting movements as is common in athletic activities. Rotational resistance measures the ability of the user to perform twisting motions when in contact with the surface.

7.15.3.

Slip Resistance Component: The system should enable a predictable range of movement between the user and the surface uniformly throughout. The surface should balance traction and slippage by way of the sliding coefficient.

7.15.4. Surface Abrasiveness: The field surface should have fibers and infill materials that minimize skin abrasions.

7.15.5.

Impact Attenuation (g-max): The field surface should have the ability to adequately absorb player impact with the surface. The g-max and force reduction tests are two tests typically used. G-Max values may vary from location to location on a playing surface. Such variances shall be taken into account when setting maximum test values. A maximum, not-to-exceed limit should be specified for the life of the warranty. The STC's guideline is that g-max should be below 165 for the life of the field.

7.15.6.

Surface Stability (vertical deformation): The surface should provide adequate stability so that the athlete can maintain body control to help prevent or properly control contact between athletes. This is an important consideration that should be balanced with the surfaces' ability to absorb impact. If the surface is too soft, the stability provided by the field may not be optimal for player movement and body control.

7.15.7.Ball-Surface Interaction: The synthetic turf playing field should provide consistent and predictable ball performance reaction characteristics.

7.15.8.Surface Uniformity: The synthetic turf playing field should be as level as practical. The synthetic surface shall provide a true and uniform playing surface throughout.

7.15.9.

Ball Bounce: The synthetic turf field should provide a ball bounce as close to the optimal playing characteristics of the sport or sports. The published standards for the regulatory organizations as applicable for each sport should be referenced.

7.15.10.

Ball Roll: The synthetic turf field should provide a ball roll as close to optimal playing characteristics of the intended sport or sports. The published standards for the regulatory organizations as may be applicable for each sport should be referenced.

7.15.11.

Appearance: Unless otherwise dictated by design, the synthetic turf should have a consistent color, texture, and shade without significantly noticeable streaks or other irregularities when observed in any direction.

7.16. Warranties for the synthetic turf field systems should include the following:

7.16.1. Acceptable uses for the field7.16.2. Expected number of yearly hours of use of the field7.16.3. Type of shoes used


NJ State Approved Cooperative Pricing System #65MCESCCPS7.16.4. Fading7.16.5. Color match within specifications7.16.6. Excessive fiber wear7.16.7. Acceptable loss of pile height over time7.16.8. Wrinkling and panel movement7.16.9. Shock absorbency (g-max)7.16.10. Seam integrity7.16.11. Drainage7.16.12. Response time for required repairs/replacement7.16.13. Approved maintenance equipment7.16.14. Other items deemed relevant7.17. Maintenance:

7.17.1.A regular schedule of maintenance should include but not limited to surface cleaning, debris removal, grooming, and infill replenishment, redistribution, and de-compaction.

7.17.2.

The maintenance procedures and equipment, as specified by the synthetic turf manufacturer or Synthetic Turf Council's Guidelines for the Maintenance of Infilled Synthetic Turf Surfaces, January 2013, for additional information.

7.18. Other Considerations:

7.18.1.

The synthetic turf supplier, unless the base is part of their scope of work, should perform an inspection of the field planarity base on to which the synthetic turf system is to be installed and to examine the finished surface for required compaction, water permeability, and grade tolerances. After any discrepancies between the required materials, application, and tolerance requirements noted have been corrected, the owner's representative (architect/engineer) should review and approve for compliance with documents. The acceptance of the base construction should be included in the certification for warranty validation.

7.18.2.

Extra Materials: the synthetic turf manufacturer and installation contractor can provide extra sections of synthetic turf material for future repairs. If necessary, this should include materials for all colors used with any lines, markings, and logos. Quantities to be predetermined. This allows for materials from the same manufacturing run to be utilized for minor repairs.

7.19. Drainage System Components

7.19.1. The system chosen will depend on the use of the field, climate, amount of rainfall, and other factors.

7.19.2.The drainage system may include but not limited to the synthetic turf, pad, base materials, and collector pipes that collect and remove storm water from the playing field.

7.19.3. The design of the drainage system is dependent upon local conditions, climates, and site constraints.

7.19.4.

Collector pipes are typically perforated polyvinyl chloride (PVC) or polyethylene (PE) pipes. Size and type of perforations are dependent upon the size of the pipe. If perforations are larger than the smallest aggregate in the base material then a geo-textile sock filter may be used to encapsulate the pipe-care should be taken to ensure that the openings in the geo-textile fabric are compatible with the granular smaller components so that they do not block the pores and reduce water flow. A qualified civil or geotechnical engineer should be consulted to determine the suitability of using a product with a geo-textile sock in conjunction with the selected base materials. Additionally the compressive strength of various systems can differ greatly and care should be taken to keep construction traffic off of the systems until enough stone has been placed and compacted.

7.19.5. The expected performance evaluation and the systems used should undergo an independent engineering analysis.


NJ State Approved Cooperative Pricing System #65MCESCCPS7.20. Base Materials

7.20.1.

The aggregate base on which the synthetic turf is installed provides a structurally sound foundation for field construction, and a media for drainage of the field. The base materials should contain the necessary components and characteristics to satisfy local conditions. A good geotechnical report will provide essential information for a firm and stable base for the synthetic turf.

7.20.2.

Depending on the local site conditions, a geo-textile fabric may be placed over the entire sub-grade and within the pipe trenches prior to the installation of the base materials to minimize contamination of the aggregate and possible clogging of the perforated drainage pipes. Where soil conditions warrant, a polyethylene, PVC, or other impermeable sheet liner may be used in lieu of the geo-textile to inhibit storm water infiltration into the subsoil.

7.20.3.

The aggregate materials utilized to construct the field base must be a properly graded washed crushed stone to provide a balance between stability and permeability. A highly fractured material is desirable to provide the surface stability required for the synthetic turf surfacing, supplemental padding or porous paving as applicable. The graded aggregate particle sizes must be tightly controlled to fall within the bandwidth for all specified sieve sizes with just enough lines to provide stability while still allowing for sufficient drainage. Minimum stability and permeability requirements should be determined and confirmed by an independent certified laboratory prior to construction of the base course.

7.20.4.

The base materials should be thoroughly compacted to prevent differential settlement across the field area. Minimum compaction levels typically should not be less than 95% density as measured by a standard proctor test. Special attention should be given to backfill compaction of any utility trenches that cross the field area. Care should also be taken not to over compact, which could affect drainage.

7.20.5. If pavement is required by design, the base materials may be porous, conventional asphalt or concrete.

7.20.6.

Water permeability rates for both the field's surfacing and the field base materials should be designed to accommodate the local weather patterns and storm water management regulations. The permeability of both the field surface and the base materials will typically decrease over the life of the field. An adequate factor of safety should be utilized to provide initial infiltration rates for the completed field above those required by the local weather conditions.

7.21. Shock Absorbing Resilient Underlayment Systems

7.21.1.

Performance Characteristics: The selection of the cushion layers should be closely coordinated with the performance characteristics of the synthetic turf utilized. The cushion layers should provide shock absorption without compromising footing and surface stability.

7.21.2.Prefabricated Cushion Layers (Pad): If included in the design, these cushion layers are rolls or tiles of resilient material installed under and occasionally adhered to the synthetic turf backing.

7.21.2.1.

Physical Characteristics: Prefabricated cushion layers are typically comprised of rubber, polyurethane foam, or other suitable materials. The rubber pads are SBR rubber fibers or granules bound together with a polyurethane binder and usually come as roll or piece goods and should be permeable. The foam cushion layers are typically polyurethane or polyvinyl chloride and should be water permeable for drainage.



7.21.2.2.

Performance Characteristics: The selection of the cushion layers should be closely coordinated with the performance characteristics and requirements of the synthetic turf system utilized. The cushion layers should provide shock absorption without compromising footing and/or surface stability.

7.21.2.3.

Water Permeability Rate: The system is to be permeable by design with adequate drainage, perforations through all of the cushioning layers to provide for adequate drainage through the system as specified.

7.22. Irrigation System:

7.22.1.

The installation of a manual or automatic irrigation system can be considered for synthetic turf installations. Guidelines on whether synthetic fields are watered are determined by factors such as region, climate, turf material, player traffic type, and level of games played.

7.22.2. It is recommended that the design be reviewed and approved by a recognized irrigation consultant or landscape designer.

7.23. Seams:

7.23.1.

Each panel or roll should be attached to the next with a seam to form the playing substrate of the field. Seams should be glued with a supplemental backing material or sewn with high strength sewing thread. The bonding or fastening of all system material components should provide a permanent, tight, secure, and hazard-free athletic playing surface.

7.23.2.

Adhesive: Synthetic turf adhesives should be applied by experienced, professional installers. The adhesives should provide a strong, hazard-free, and durable bond between the adjacent turf panels or sections and to be usable for installation under variable weather conditions. The adhesive should also be resistant to water, fungus, and mildew. Synthetic turf adhesives include: one-part adhesives (urethanes), two-part (epoxy or urethane), hot melt, and water-based (latex).

7.23.3.

Seaming Tape: The tape is comprised of a fabric that should be installed below the backing material on both sides of a seam or inlay. The fabric used for seaming tape should provide dimensional strength and enough surface texture and width to bond well with the adhesive and the turf backing material on each side of the seam.

7.24. Lines and Markings:

7.24.1.

Installation: Lines and markings should be installed on the synthetic turf surface in one of three methods: with paint, with colored fiber that is either tufted or knitted into the synthetic turf panels, or installed as inlays. Tufted in or inlaid lines and markings are a permanent part of the surface.

7.24.2.Painted lines and markings installed with either permanent or temporary paint require maintenance. Even permanently painted lines require additional paint on a periodic basis.

7.24.3.Synthetic turf and fibers utilized for the tufted or inlaid lines and markings should be similar to that used in all other areas of the field and installed to the same tolerances.

7.25. Inserts:

7.25.1. They can include covers for goal sleeves and anchors and conversion of baseball infield clay areas to synthetic turf.

7.25.2. The synthetic turf used for the inserts should be similar to that used in the area adjacent to the insert.

7.25.3.The inserts should be anchored securely to the surrounding areas so that they cannot be displaced by the activities occurring on the field and installed to the same tolerances.

7.26. Synthetic Turf Material Production Quality Assurance .7.26.1. Testing of materials should be performed prior to shipment of


NJ State Approved Cooperative Pricing System #65MCESCCPSproduct to the job site.

7.26.2. The synthetic turf rolls should be randomly sampled and tested by the manufacturer who will certify that they meet the specification.

7.26.3. Testing may include pile composition, pile weight, total weight, pile height, tuft bind (without infill), and grab/tear strength.

7.26.4. The manufacturer, to certify in writing at the owner request that the test results meet or exceed the synthetic turf specification.

7.27. Construction and Installation7.27.1. Inspection:7.27.1.1. Synthetic materials should be inspected prior to installation for:7.27.1.1.1. Damaged or defective goods7.27.1.1.2. Missing goods or quantities7.27.1.1.3. Correct fiber type7.27.1.1.4. Correct turf pile height and weight7.27.1.1.5. Proper tuft bind7.27.1.1.6. Correct backing perforation diameter and spacing, if applicable7.27.1.1.7. Materials out of tolerance with the specification7.27.2. Sub-Grade Preparation

7.27.2.1.The sub-grade should provide a stabilized foundation upon which base materials and subsequent components of playing field systems will be installed.

7.27.2.2. It should also provide the pitched surface on which storm water is directed toward the active drainage system for evacuation.

7.27.3.

Shape and Compaction: Prior to placement of base materials, the sub-grade should be shaped to an appropriate profile and compacted by proof rolling to obtain a firm even surface. Depressed areas should be filled and unsuitable materials removed and replaced with clean fill or aggregate. Compaction should be performed to achieve a minimum of 95% in accordance with ASTM D698 Standard Proctor Method. The appropriate moisture content must be maintained in the field sub-grade to allow for optimal levels of compaction.

7.27.4.

Sub-Grade (Rough) Planarity: The tolerances for the finished sub-grade should not exceed one-half (1/2") inch as measured by a 10-foot straight edge. Grading of the sub-grade shall minimize pending to the extent practical. The use of laser guided and controlled equipment is highly recommended for sub-grade preparation.

7.27.5. Aggregate:

7.27.5.1. Installation of the aggregate base should provide a close, evenly textured surface meeting the required tolerances.

7.27.5.2.

Extreme care should be taken to ensure that there is no disturbance to the sub-grade and that there is no displacement of the soil separator. All disturbed, displaced, or damaged material is to be repaired or replaced.

7.27.5.3.

The aggregate base should be placed in a manner that will produce a uniform and evenly graded mass to the specified depth. The material should be placed and spread by the appropriate equipment and methods in successive horizontal layers not exceeding the depth per synthetic turf manufacturer's specifications. Pockets that occur as a result of stone segregation during installation should be removed and replaced. After correct placement, each lift shall be uniformly compacted with a self-propelled roller to achieve the specified density.

7.27.5.4.

The field base materials should be thoroughly compacted to prevent any significant differential settlement across the area of synthetic turf surfacing. The appropriate moisture content must be maintained in the base materials to allow for optimal levels of compaction.



7.27.5.5.

Finish-Grade Planarity (surface tolerances): Irregularities in the surface of the base materials are typically reflected in the finished field surface. To controlled tolerances the contractor is to use a laser guided and controlled equipment for subgrade preparation. The local deviation of the finished surface of the base stone should not exceed ¼ in. in any direction when measured beneath a 10-foot long straight edge. Hollows and depressions, which may have developed during the process of compacting the base, should be filled with acceptable material and re-compacted.

7.28. Shock Absorbing Resilient Underlayment System:

7.28.1.

Cushion-Layer (Elastic Layer Pad) Installation: If required by design, the in situ cushion layers should be installed with specialized paving equipment used only for in situ pad. All paving seams should be hand rolled and troweled. All cold joints in the pad should be pretreated with a polyurethane primer. The specified thickness of the in situ pad should be continuously monitored for consistency. The components of the in situ cushion layers should be thoroughly mixed. The mixing ratios should also be monitored for consistency. The cushion-layer system should be securely placed on the field base materials. The in situ cushion surface should not vary more than ¼ in. in 10 ft. as measured in any direction with a string line or straight edge.

7.28.2.

Seam Installation: If required by design, prefabricated cushion-layer systems are typically installed as roll or piece goods. The head seams at the end of each roll should be staggered across the field. When required by the padding manufacturer, all glued cushion-layer seams should be butted together and a permeable or mesh type fabric should be adhered to the surface of the cushion layer at all seam locations to bridge the cushion-layer joints. (This does not apply to sewn seams).

7.28.3.

Resilient Infill: If required by design, the infill material should be applied when in a dry condition and should not be applied unless the synthetic turf is also dry. The infill material should be applied in consistent layers with multiple applications. It is critical to insure that synthetic fibers are not trapped underneath the infill. After application of each layer, the synthetic turf should be dragged and/or brushed according to the manufacturer's recommendations in order to lift the fibers and distribute the infill material into the turf system in a consistent manner.

7.29. Irrigation System

7.29.1.

Sprinklers located inside the field of play are not acceptable. The installation of multiple infield sprinklers is and can affect the turf's adhesion to the field base. This can have a negative effect on the completed turf planarity and consistency. Use of agricultural, long range sprinkler guns mounted on riser posts or long range perimeter pop-up sprinklers buried at grade level, the popup sprinklers provide discrete, low level, unobtrusive, long range performance with the ability to throw beyond the half way line.

7.29.2. Sprinkler installation design would allow for minimum spray disruption for slight wind conditions.

7.29.3. Manual or remote controllers can be offered

7.29.4.Warning notification sound and visual safety measures to ensure players, spectators and service personnel are not at risk from the water jet as the sprinklers are activated can be offered.

7.30. Synthetic Turf Installation:

7.30.1. All synthetic turf systems should be installed to provide stability that will prevent panels from shifting or bunching.



7.30.2.

The synthetic turf panels should be securely fastened together for the warranted life of the system. These seams can be glued or sewn depending upon the synthetic turf system . Seam gaps should be minimal and uniform. For tufted infill systems the gap between the fibers should not exceed the gauge of the tufting. For other synthetic turf systems, the seam gaps should not exceed 1/16 in.

7.30.3.Edge anchoring may consist of a concrete curb, a treated wood header, a composite material, or a trench drain. These may vary by design and region, but should always provide a secure anchor.

7.30.4.

Inlaid lines and markings should consist of synthetic turf with contrasting colored fiber installed in lieu of painted fiber. Inlay gaps should be uniform. For tufted systems, the gap between the fibers should not exceed the gauge of the tufting. Lines and markings must conform to the appropriate association or organization suggested guidelines for the intended level of use.

7.30.5.

Care should be taken during installation to account for rapid fluctuations in temperature to avoid expansion and/or contraction which can affect the final installation. Temperature extremes should also be carefully monitored. The carpet should never be rolled or unrolled when frozen, which can cause cracking and irreparable damage to the secondary backing.

7.30.6. Infill material installation to follow the manufacturer's installation recommendations.

7.30.7. G-Max testing to be performed by an independent testing company or lab.

7.31. Clean-Up

7.31.1. Turf contractor shall provide the labor, supplies and equipment as necessary for final cleaning of surfaces and installed items.

7.31.2. All usable remnants of new material shall become the property of the Member.

7.31.3. The turf contractor shall keep the area clean throughout the project and clear of debris.

7.31.4.Surfaces, recesses, enclosures, etc., shall be cleaned, as necessary, to leave the work area in a clean, immaculate condition ready for immediate occupancy and use by the Member.

7.32. Field Quality Control

7.32.1.

At the time of substantial completion and bi-annually during the life of the warranty, the Contractor shall perform a series of tests using an independent testing agency to evaluate the shock absorption characteristics of the field. The tests shall be performed on a 50 foot grid in both directions using an accelerometer in accordance with ASTM F1936 and ASTM F355. Test the field at a minimum of 12 points and submit the results to the Owner within 30 days of testing. At no point shall any reading exceed 160 Gmax during the life of the warranty. If any point exceeds the maximum deceleration, the Contractor shall make corrections to provide the allowable Gmax deceleration at the Contractor's expense. Owner has the option to engage a qualified independent testing and inspecting agency to perform field tests and inspections and prepare test reports.

7.32.2.Testing and inspecting of completed applications of synthetic turf system shall take place in suggestive states, in areas of extent and using methods that are industry standard.

7.32.3.The Contractor is to remove and replace items where test results indicate that it does not comply with specified Gmax requirements.

7.33. Field Markings and Decorations

7.33.1. A complete field "Lining, Marking, and Field Boundary" system will be provided with the installation of the surfacing system.


NJ State Approved Cooperative Pricing System #65MCESCCPS7.33.2. Field markings are to be installed in accordance with approved

project shop drawings and marking plan.

7.33.3.Tufted lines, hash marks, ticks, and number markings, shall conform to the manufacturers' specifications and recommendations.

7.33.4. Striping layouts shall be accurately surveyed by the Contractor before installation of tufted field markings.

7.33.5. Install tufted lines and markings only when the surface is completely dry.

7.33.6.

ESCNJ Member will provide logos as required in a format that the contractor requires. The Contractor shall submit shop drawing of logo to include colors, dimensions and locations for approval prior to ordering and installation.

7.34. Synthetic Turf Maintenance

7.34.1.

The turf manufacturer to provide detailed written maintenance instructions and training of maintenance personnel. Maintenance to include but not limited to cleaning, stain removal, minor seam repair, dragging, or redistribution of any infill material, and management of infill compaction. The Vendor Partner can offer equipment and supplies that are required for the maintenance of the synthetic turf surface. Utilizing this equipment as recommended by the turf manufacturer will generate the proper maintenance in relation to any future warranty claims.

7.34.2.

Seam Repair: Seams that open or become loose may require some immediate and temporary gluing until they can be inspected and corrected by the installation builder. The gluing should conform to the written maintenance suggested guidelines provided by the synthetic turf vendor.

7.35. Quality Assurance

7.35.1.

Manufacturer - Proposed solutions must be equal to or better than those available from nationally-recognized manufacturers specializing in outdoor synthetic turf products for athletic and recreational facilities.

7.35.2.

Manufacturer Qualifications - Manufacturer must have ten (10) years of experience in the manufacture of synthetic turf systems which meet and/or exceed the standards and guidelines presented herein.

7.35.3.

Engineering Qualifications - The Vendor Partner must have a professional engineer, licensed in the state where the field is to be installed to review and certify that the proposed site, site conditions and synthetic turf system being supplied and installed meets or exceeds the design criteria of the specifications, and the site conditions exceed the minimum requirements of the system's design performance standards set by the manufacturer.

7.35.4.

Installer Qualifications - Factory-trained and certified with a minimum of three (3) years' experience of successfully installing synthetic turf systems. Must have the appropriate contractor's license as required by the state or local jurisdiction where the field will be installed.

7.36. Project Documents and Submittals7.36.1. Design Documents7.36.1.1. Planning7.36.1.2. Grading Plan7.36.1.3. Drainage Plan7.36.1.4. Edge Details7.36.1.5. Installation Instructions and standards7.36.2. Project Schedule

7.36.3. Shop Drawings - Show all site preparation, materials, supplies and fixtures to be furnished even if provided by others.

7.36.4. Synthetic Turf Product Data Sheet and Specifications.


NJ State Approved Cooperative Pricing System #65MCESCCPS7.36.5. Material Safety Data Sheets (MSDS)7.36.6. Testing Requirements7.36.6.1. G-Max Testing7.36.6.2. Lead and Heavy Metal Testing7.36.6.3. All turf fiber, infill, base and subbase, etc7.36.7. Maintenance Manual and Instructions

7.36.8. Samples - Samples of materials and colors as requested by the owner or owner's representative.

7.36.9. Detail information on all items and work to be provided and/or performed by the Member and stipulate minimum requirements.

7.36.10. Warranty7.36.10.1. Written warranty documents7.36.10.2. Warranty insurance policy.

7.36.11.Cost Proposal - Detail breakdown of all costs associated with the design, manufacture, delivery, installation, and warranty of the proposed solution per contract documents.

7.37. Project Close-out

7.37.1.The Contractor and the Member's representative shall conduct a complete and extensive site inspection of all work performed and products provided and installed.

7.37.2.The Contractor shall provide the necessary testing data to the owner that the finished field installed meets the required shock attenuation, as per ASTM F1936.

7.37.3. The turf material shall be non-combustible and pass the DIN standard Pill Burn test or ASTM D 2859.

7.37.4.The Contractor to provide a written acceptance by the turf manufacturer that the turf and base system is installed in accordance with their recommendations prior to final completion.

7.37.5.Upon completion of the work, the Vendor Partner will present the Member with all documents necessary. to close out the project. Including, but not limited to:

7.37.6. Certificate of occupancy.7.37.7. Maintenance manuals.

7.37.8.

Up to four (4) complete sets of "as built" project drawings, showing the actual locations of seams, drains, in-ground equipment and other accessories installed/provided as required by ESCNJ Member.

7.37.9. Minimum of two (2) copies each of any installed equipment as required by ESCNJ Member.

7.37.10.

Manufacturer's Instructions and Maintenance Manuals, which will include all necessary instructions for the proper care and preventative maintenance of the synthetic turf system, including painting and markings, procedures of use and executed warranties on installed products and equipment.

7.37.11.Any state, local and/or manufacturer's inspection report or certificate certifying that all state, local and manufacturer's standards, codes and requirements have been met.

7.37.12. All warranty information.

7.38. Material Specification, Performance Guidelines, Properties and Lab and Field Tests Requirements

7.38.1.All minimum and maximum values take into account acceptable industry manufacturing tolerances plus or minus 2% of the variance.

7.38.2.Testing to meet the minimum standards of the Synthetic Turf Council recommendations are for specific purposes such as the following.

7.38.3. All minimum values should be evaluated as they relate to the system performance.

7.38.4. Site testing shall be at ambient shaded air temperature of 40 -


NJ State Approved Cooperative Pricing System #65MCESCCPS100°F. Laboratory testing shall be at ambient indoor temperature unless otherwise specified by the test method.

7.38.5. Base Materials Test Requirements

Test Property Method of Determination STC GuidelinesLab/Field Test

Size of particle mix

ASTM D422 Particle size analysis As per specification

Lab (on site

material)

Drainage

ASTM F1551/DIN 18035:6 Permeability to water*

ASTM D2434 Permeability of Granular Soils (Constant Head)

Min. of 0.01 cm/s(14 in. per hour)

Lab or Field **

Compaction (Density)

ASTM D698 Compaction Using Standard Effort

ASTM D2922 Compaction of Soil In Place by NuclearMethods

To set criteria for ASTM D2922

Min. 90% Standard Proctor

Lab/Field

Final Grade ASTM F2157 Test method for Base Material Evenness

Less than 1/4 in. over 10 ft6mm over 1m

Field

7.38.6.

Determination in the lab: It is necessary to seal the test ring to the base of the sample. The edges of the sample must also be sealed to prevent any water from flowing around rather than through the sample.

7.38.7.

** Determination in the field: An exact seal is typically not attainable and the test is not as accurate/reproducible due to the lateral flow of water and the problems of determining the areas through which the water is flowing.

7.39. Turf Characteristics For Tufted Infill Systems (Typical for High School, Collegiate, and Professional Playing Fields)


Manufacturer of System (name) Manufacturer Declaration Not Specified N/A

Pile Fiber ID Manufacturer Declaration Not Specified N/APrimary BackingSystem ID

Manufacturer Declaration Not Specified N/A

Secondary BackingSystem ID

Manufacturer DeclarationPolyurethane/Latex/Fabrics N/A

Pile (face weight) ASTM D5848 Min. 30 oz./sq. yd. LabPrimary BackingSystem Weight

ASTM D5848 Min. 5.5 oz./sq. yd. Lab

Secondary BackingSystem Weight

ASTM D5848 Min. 16 oz./sq. yd. Lab

Pile Height ASTM D5823 Sport specific or as Lab/


NJ State Approved Cooperative Pricing System #65MCESCCPSspecified Field

Pile Height above infill Measurement Must meet system specs Lab/

FieldYarn Thickness ASTM D3218 Min. 75 microns Lab

tested

Yarn Denier ASTM D1577 Min. 500 (nylon) Lab tested

Grab Tear Strength ASTM D5034 Min. 150 lbs. Lab

Tuft Bind ASTM D1335 Min. Avg. 6 pounds Lab only

Flammability ASTM D2859 "Burning Pill"

Passing result tested as installed Lab

Color Uniformity Visual No significant change Lab &

Field7.40. Turf Characteristics For Knitted Turf Systems


Manufacturer of System (name)


Pile Fiber ID Manufacturer Declaration Not Specified N/A

Primary Backing

System IDManufacturer Declaration Not Specified N/A

Secondary Backing

System ID

Manufacturer Declaration

Glued: AcrylicLoose laid: Polyurethane, orAcrylic

N/A

Pile

(face weight)ASTM D5848 Min. 55 oz./sq. yd. Lab

Primary BackingSystemWeight


Secondary BackingSystemWeight

ASTM D5848

Glued: Min. 3 oz./sq. yd. Loose laid: 1/4 in. (6 mm) pre- coat & attached cushion weight combined is min. 50 oz./sq. yd.

Lab

Pile Height ASTM D5823 Min. 0.5 in. Lab/Field

Pile Height above infill Measurement N/A Lab/

Field

Yarn Denier ASTM D1907 Min. 500 (nylon) Lab

YarnThickness ASTM D3218 Min. 75 microns PE

Min. 50 microns PP Lab

Grab TearStrength ASTM D5034 Min. 350 pounds Lab

Tuft Bind ASTM D1335 Min. Avg. 6 lbs. Lab


NJ State Approved Cooperative Pricing System #65MCESCCPSFlammability ASTM D2859 "Burning

Pill"Passing result tested as installed Lab

Relative Abrasiveness ASTM F1015 Measurement Lab

Color Uniformity Visual No significant changes

Lab & Field

7.41. Turf Characteristics For Tufted Polypropylene (Pp), Polyethylene (Pe), Or Nylon Systems (Non-Infill Systems)

TestProperty Method of Determination STC Guidelines

Lab/Field Test

Manufacturer ofSystem (name)


Pile Fiber ID Manufacturer Declaration Nylon 6 or 6,6; PP, PE N/APrimary BackingSystem ID Manufacturer Declaration Not Specified N/A

Secondary Backing: System ID

Manufacturer Declaration Polyurethane N/A

Pile(face weight) ASTM D5848 Min. 48 oz./sq. yd. Lab

Primary BackingWeight ASTM D5848 Min. 6 oz./sq. yd. Lab

Secondary BackingSystem Weight


Pile Height ASTM D5823 or D6859 Min. 0.45 in. Lab/Field

Pile Height above infill Measurement N/A Lab/

FieldFiber Conditioning Manufacturer Declaration Texturized N/A

Yarn Denier ASTM D1907 Min. 500 Nylon LabYarn Thickness ASTM D3218

Min. 75 microns PEMin. 50 microns PP Lab

Yarn Elongation ASTM D2256 N/A LabGrab Tear Strength ASTM D5034 Min. 150 pounds LabYarn Breaking Load(Tensile strength)

ASTM D2256 Mfr. recommended spec Lab

Tuft Bind ASTM D1335 Min. Avg. 6 lbs. Lab

Flammability ASTM D2859 "Burning Pill"

Passing result tested as installed Lab


NJ State Approved Cooperative Pricing System #65MCESCCPSColor Uniformity Visual No significant changes Lab &

Field7.42. INFILL Materials

7.42.1.

Infill Materials: The most recent generation of synthetic turf systems utilizes a long pile height and needs to be supported with infill materials for directional stability and structural integrity, as well as resiliency. The infill materials commonly used are sand, rubber, other suitable materials, or combinations of the following:



7.42.1.1.

EPDM (Ethylene Propylene Diene Monomer) is a polymer elastomer with high resistance to abrasion and wear and will not change its solid form under high temperatures. Typical EPDM colors are green and tan. EPDM has proven its durability as an infill product in all types of climates. Its excellent elasticity properties and resistance to atmospheric and chemical agents provide a stable, high performance infill product.

7.42.1.2.

TPE (Thermo plastic elastomer) infill is non-toxic, heavy metal free, available in a variety of colors that resist fading, very long lasting, and 100% recyclable and reusable as infill when the field is replaced. TPE infill, when utilizing virgin-based resins, will offer consistent performance and excellent g- max over a wide temperature range.

7.42.1.3.

Organics: There are several organic infill utilizing different organic components, such as natural cork and or ground fibers from the outside shell of the coconut. These products can be utilized in sports applications as well as for landscaping.

7.42.1.4.

Silica Sand: This product is a natural infill that is non-toxic, chemically stable, and fracture resistant. Silica sand infills are typically tan, off-tan or white in color and depending upon plant location, may be round or sub-round in particle shape. As a natural product there is no possibility of heavy metals, and the dust/turbidity rating is less than 100. It can be used in conjunction with many other to provide a safe and more realistic playing surface. The round shape plays an integral part in the synthetic turf system. Silica sand have a high purity (greater than 90%) to resist crushing and absorption of bacteria and other field contaminants. Silica sand can either be coated with different materials as a standalone product or can be used to firm up in combination with traditional crumb rubber infill systems.

7.42.1.5.

Coated Silica Sand: This class of infill consists of coated, high purity silica sand with either a soft or rigid coating specifically engineered for synthetic turf. These coatings are either elastomeric or acrylic in nature (non-toxic) and form a bond with the sand grain sealing it from bacteria to provide superior performance and durability over the life of a field. Coated sand is available in various sizes to meet the application's needs.

7.42.1.6.

Crumb Rubber: Two types of crumb rubber infill exist: Ambient and Cryogenic. Crumb rubber infill is substantially metal free, and, according to the STC's Guidelines for Crumb Rubber Infill Used in Synthetic Turf Fields, should not contain liberated fiber in an amount that exceeds .01% of the total weight of crumb rubber, or .6 lbs. per ton.

7.42.1.7.

Coated Rubber: Both ambient and cryogenic rubber can be coated with colorants, sealers, or anti-microbial substances if desired. Coated rubber provides additional aesthetic appeal, reduction of dust by products during the manufacturing process and complete encapsulation of the rubber particle.

7.42.1.8.

Hybrid: Constitutes the use of sand, rubber, or other suitable materials in various combinations. (This should not be confused with hybrid carpet systems that consist of a combination of fiber types.)



TestProperty Method of Determination STC Guidelines

Lab/Field Test

Material Identification Manufacturer Declaration Must meet system

specifications N/AGrain Size (Particle Size)

ASTM D442 (soil) ASTM D5644 (rubber)

Must meet system specifications Lab

Depth Measurement from top of infill to surface of fabric

Must meet system specification at all locations 3/8 in. (±9 mm)

Lab/Field

Flammability ASTM D2859 "Burning Pill" Passing result tested as installed Lab

Color Uniformity Visual No significant

changes

Lab/Field

7.43. Shock Pad Layer Properties

Test Property Method of Determination STC Guidelines

Lab/Field Test

Material Identification Manufacturer Declaration Must meet system

specifications N/A

Mix Design Manufacturer Declaration Must meet system specifications N/A

Drainage ASTM F1551/DIN 18035-6 Water Permeability

Min. of 14 in. per hour

Lab/Field

Components Size Rubber / Stone (gravel)

ASTM F1508 Sieve Analysis Must meet system specifications Lab

Evenness ASTM 2157: Test method for Base Material Evenness

Less than 1/4 in. over 10 ft. (6 mm over 3 m)

Field

Thickness Measurement

Meet system spec at every point measured (+1/4 in./-0) (+6 mm/-0 mm) cushion layer

Lab/Field

7.44. Performance Guidelines

7.44.1.The values indicated on these Tables are based on the performance of infill systems currently available and found to be satisfactory nationally and internationally.

7.44.2. Performance Guidelines for (North American) Football Fields

Test Property Description Test Method

STC Guidelines

ShockAbsorption

A measure of the surface’s ability to absorb impact energy

ASTM F1936 (g-max)

Shall not exceed


NJ State Approved Cooperative Pricing System #65MCESCCPS200 at each test point*

DeformationA measure of the degree a surface deforms when a player runs across it

ASTM F2157-02** ≤ 10 mm

Drainage Measure of water passage ASTM F1551

14 in./hr. Base10 in./hr. Turf System

7.44.3. Performance Guidelines for Soccer Fields

Property Description Test Method

STC Guidelines

Ball Rebound A measure of how high a ball bounces vertically ASTM F2117

30% - ≤ 50%

Ball Roll A measure of how far a ball rolls EN 12234 4m - 10m

Force Reduction

A measure of the impact energy absorption of a surface when a player runs across it ASTM F2157-02

55% - 70%

DeformationA measure of the degree a surface deforms when a player runs across it

ASTM F2157-02*≤ 10mm

RotationalResistance

A measure of the foot grip provided by the surface EN 15301 Method 1

25Nm - 50Nm

Drainage Measure of water passage ASTM F1551

14 in./hr. Base10 in/hr. Turf System

7.44.3.1. *To prevent compaction the mass must be caught after each impact

7.44.3.2. Legend

7.44.3.3. ASTM - Test method published by the American Society for Testing and Materials

7.44.3.4. EN -Test method published by the European Standards Organization

7.44.3.5. FIFA -Test method described in FIFA Handbook of Test Methods ESCNJ 18/19-55 77 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement

NJ State Approved Cooperative Pricing System #65MCESCCPSand Requirements for Artificial Turf Football Surfaces

7.45. Materials Specifications

7.45.1.

The reference specifications, as established by the Synthetic Turf Council, are "typical" examples of minimums that are most commonly encountered and have fulfilled reasonable expectations for successful performance. Deviations from these minimums can be expected due to product innovations or quality upgrades and can be considered when properly justified in terms of their expected performance.

7.45.2.All tests prior to, during, or after installation are to be specifically listed and understood by all parties as to their execution and financial responsibility.

7.45.3. Environmental Conditions: Suitable weather conditions are important for the successful installation of the systems.

7.45.4.In the event of questionable conditions, the manufacturer's recommendation should be obtained to prevent the possible voiding of any warranties (particularly as it applies to adhesives).

7.45.5. Synthetic Turf SpecificationFIBER:Material PE, PP, Nylon 6, or Nylon 6.6Denier Must meet system specsBACKING(primary/secondary):Weightprimary Not less than 5.5 oz. Per sq. Yd.

Weightsecondary Not less than 16 oz. Per sq. Yd.

Additionalbackings Optional

FABRIC:Width 12 ft. to 15 ft.Tuft bind > 6.8 lbs. or 30 NPile height Sport specific or as specifiedPile weight Not less than 30 oz./per sq. yd. Must meet system specifications.Grab tearstrength Not less than 150 lbs.

Pill burn test Passing results tested as installed.INFILLSYSTEM: Depending on Manufacturer's recommendation.

Depth ofinfill Nominal, per Manufacturer's recommendation.

Impactattenuation

The standard for G-max is a maximum value of 165 at each test point. G-max values may vary from location to location on a playing surface. Such variances should be taken into account when setting maximum values.

WaterPermeability Turf cushion layer - min. 10 in./hour

7.45.6. Knitted Synthetic Turf Specification - Short pileFIBER:Material PE, PP, Nylon 6, or Nylon 6.6Denier Min. 500 NylonThickness Min. 75 microns PE or PPBACKING(primary/secondary):Ground Yarn Polyester multi-filamentsWeight primary Min. 8 oz./sq. yd.

Acrylic Min. 3 oz./sq. yd.


NJ State Approved Cooperative Pricing System #65MCESCCPSPolyurethaneattachedcushion

optional

FABRIC:Width Typically 15 ft.Tuft bind N/APile height Sport specific or as specifiedPile weight Min. 55 oz./sq. yd.Grab tearstrength Min. 350 lbs.

Pill burn test Passing results tested as installedTotal Weight Min. 66 oz./sq. yd. (without attached cushion)INFILL SYSTEM: Depending on Manufacturer's recommendation

Impactattenuation


WaterPermeability

Turf cushion layer - min. 10 in. per hour base materials - min. 14 in. per hour

7.45.7. Tufted Synthetic Turf Specification - Short pileFIBER:Material Nylon 6, Nylon 6.6, PE or PPDenier Min. 500 nylon

Thickness Min. 75 microns PEMin. 50 microns PP

BACKING(primary/secondary):Woven PP/non-woven Single or multiple

Weight Min. 6 oz./sq. yd.Scrap Coat Min. 16 oz./sq. yd.Attached cushion Secondary and/or cushion

Min. 32 oz./sq. yd. (as required)

FABRIC:Width 12-15 ft.Tuft Bind >6.8 lbs. or 30 NPile Height Sport specific or as specifiedPile Weight Min. 48 oz./sq. yd.Grab Tear Strength Min. 150 lbs.

Pill BurnTest Passing results tested as installed

Total Weight Depending on individual constructionSYSTEM:

Impactattenuation


WaterPermeability

Turf/cushion layer: min. 10 in./hourBase materials: min. 14 in./hour

7.45.8. Shock Pad-Pre-Fabricated Pad Systems SpecificationTypicalRequirementThickness 0.375 in. ± 10%Density 4.0 lbs./cu. ft. ±10%Weight 38 oz./sq. yd.


NJ State Approved Cooperative Pricing System #65MCESCCPSWidth 4 ft.25% Compression Resistance (ASTM D1667)

10-12 psi

Tensile Strength (ASTM D412)

Typically 75 psi

7.45.9. Shock Pad-In Situ Systems Specification (typical ranges)

Thickness: 35 mm 25 mm 20 mm

Density: 2 lbs./cu. ft. 1.5 lbs./cu. ft.

1.2 lbs./cu. ft.

Weight: 56 lbs./sq. yd. 40 lbs./sq. yd.

32 lbs./sq. yd.

Component: SBR AggregatePU Binder

1-5 mm 1-3 mmPercentages (by weight): 60-63% 30-32% 5-

10%7.45.9.1. Mix Design (all percentages by weight)

7.45.9.1.1.

Note: Typically the mix design is determined first, to satisfy the needs of the field in relation to its declared use. The mix design then will determine the weight, density, and thickness which should fall within the parameters indicated.

7.45.9.1.2. SBR granules to be dust free, no elongated particles are allowed.7.45.9.1.3. Aggregate to be washed/clean, preferably round (pea gravel).

7.45.9.1.4. Application to be performed by the use of continuous mixing device and suitable paving equipment.

7.46. Warranty

7.46.1.

The Prime Contractor shall provide a warranty to the owner that covers defects in the prep-work, installation and workmanship, and further warrant that the installation was done in accordance with both the manufacturer's recommendations and any written directives of the manufacturer's onsite representative.

7.46.2. Manufacturer's warranty shall include for a period of eight (8) years:

7.46.3. General wear and damage caused from UV degradation.

7.46.4.The artificial grass field turf must maintain an ASTM 355 G-max in accordance with product specifications for the life of the warranty.

7.46.5. The warranty shall specifically exclude vandalism and acts of God beyond the control of the owner or the manufacturer.

7.46.6. Surface and the adhesives used in the installation are and will be free from defects in material and workmanship.

7.46.7.All defects for failures relating to field construction, drainage, synthetic grass seam rupture, and synthetic yarn UV stability, excessive wear and tensile strength.

7.46.8. The warranty must be supported by a paid-up insurance policy from an A.M. Best A-Rated insurance company to ensure that, if warranty work is required during the full eight (8) year required warranty period, the work can be obtained even if the manufacturer/Vendor Partner shall go out of business or no longer


NJ State Approved Cooperative Pricing System #65MCESCCPSexist.

7.46.9. 100% of field is covered for the entire warranty period in case of catastrophic failure.

7.46.10. There are no periods of non-coverage during the warranty period.7.46.11. No annual deductible per field for warranty repairs.

7.46.12.

The Prime Contractor shall provide a warranty to the owner that covers defects in the prep-work, installation, and workmanship, and further warrant that the installation was done in accordance with both the manufacturer's recommendations and any written directives of the manufacturer's on-site representative.

7.46.13.

The Vendor Partner may offer extended warranties or maintenance agreements if available at an additional cost to Members. The maintenance contract must be offered as a separate line item.

7.47.

The Contractor shall provide the necessary training for the proper care and maintenance for all material and equipment in order for them to develop a complete knowledge and understanding of the supplies, materials and equipment required to maintain and keep the synthetic turf system in good working condition through its product lifecycle.

7.48. Optional Equipment and Accessories

7.48.1. The Vendor Partner can offer and install in-ground equipment and accessories to include but is not limited to:

7.48.1.1.

Pole Vault Pit -The Vendor Partner shall provide synthetic surfacing material plugs, which are to be installed level to the surfacing of the respective runway and be of similar texture as the surrounding synthetic surfacing.

7.48.1.2. Take-Off Boards7.48.1.3. Shot Put Toe Boards7.48.1.4. Shot Put Rings7.48.1.5. Discus Rings

7.48.1.6. Combination Hammer/Discus Cage and cage must meet IAAF rules

7.48.1.7. Hammer/Discus Conversion Ring7.48.1.8. Water Jump Hurdle with sleeves

7.48.1.9.Water Jump Cover - The Vendor Partner is to install track surfacing onto the cover. The cover, when installed with synthetic surfacing on it, shall be flush with the surrounding area.

7.48.1.10. Removable Track Curbing. The curb shall meet the requirements of the IAAF.

7.48.1.11. Long Jump Sandpits and Traps.

7.48.1.12.

Sand - All sand for the long/triple jump sand pits shall be clean, washed, white sand, containing not more than five percent (5%) clay and shall be free of trash, organic matter, and rock. Installed sand shall meet all specifications of the IAAF - washed river sand, 0 to 2mm graining, no organic components, max 5% of weight up to 0.2mm. Prior to installation, the Vendor Partner shall provide the Member with a one (1) gallon sample for approval.

7.48.1.13. Football goal posts and soccer goals7.48.1.14. Batting Cages7.48.2. Field groomer and sweeper

7.48.3. Replacement of grass or re-seeding of natural grass as part of the synthetic turf project.



INSTRUCTIONS:

1. If “no” is checked below, complete this form by signing it at the bottom.2. If “yes” is checked below, either insert answers into this form or create a facsimile in a Microsoft Word table format to

provide narrative explanations of exceptions. If creating a facsimile, the bidder is reminded to use the heading above, and include the bidder name and signature at the end.

3. If adding pages, the bidder’s name and identifying information as to which item the response refers must appear on each page.

4. Scan this form plus any attachments into a single PDF document.5. Title the file as per the instructions under Part C (this section), page 2, #5. Save to Folder A.6. Exceptions to local, state or federal laws cannot be accepted under this bid.

NO, this bidder does not have deviations (exceptions or alternates) to the specifications listed in Part A, Form F.

YES, this bidder has the following deviations to the specifications listed in Part A, Form F.

Outline Number from

Form FSpecification (describe) Details of Deviation

Signature_____________________________________________________________________________

Must be same signature that appears on Bid Affidavit and Acceptance Forms



Cost for Performance/Payment Bonds

Must be completed:

Co-op Members may request a performance bond for projects at their discretion based on dollars per thousand.

Please fill in the amount as part of your bid.

Cost for Performance/Payment Bonds - $ per thousand:

Authorizing Signature:

Name: (Please print)

Date: __________________________

Mr. Patrick M MoranBusiness Administrator/

Board Secretary/QPA



Bid #: ESCNJ #18/19-55 SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT

ESCNJ Co-op members are located throughout all twenty-one (21) counties in New Jersey. This RFB will be approved on a county, regional, or State-wide basis. Please select the counties in which your company offers products and services. You may submit different pricing for different counties, or a comprehensive discount for multiple counties on one sheet. You may not submit more than one bid per county.

Please check the boxes to indicate the county(ies) for which you will offer the discounts above.

All of New Jersey Served

North Jersey Central Jersey South JerseyBergen Hunterdon Atlantic Essex Mercer Burlington Hudson Middlesex Camden Morris Monmouth Cape May Passaic Ocean Cumberland Sussex Somerset Gloucester Warren Union Salem

Hard copy and digital copies of the catalog, price lists, discounts and discounted prices are included in the submission:Yes No

___________________________________________ _________________________________Company Name Date

________________________________________ _________________________________Authorized Representative (Print name) Title

Authorized Signature __________________________________________________________________



SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT ESCNJ 18/19-55

In compliance with the Request for Bid, the undersigned warrants that I/we have examined the Instructions to Respondents, and, being familiar with all of the conditions surrounding the proposed projects, hereby offer and agree to furnish all labor, materials, and supplies incurred in compliance with all terms, conditions, specifications and amendments in the Request for Bid and any written exceptions to the bid. Signature also certifies understanding and compliance with the certification requirements of the ESCNJ’s Terms and Conditions and any special Terms and Conditions if applicable. The undersigned understands that his/her competence and responsibility and that of any proposed subcontractors, time of completion, as well as other factors of interest to the ESCNJ as stated in the evaluation section will be a consideration in making the award. Your bid for contracting services is hereby accepted. As contractor, you are now bound to sell the materials and services listed by the attached bid based upon the solicitation, including all terms, conditions, specifications, amendments as set forth in the Request for Bid. As contractor you are hereby cautioned not to commence any billable work or provide any material or service under this contract until contractor receives an executed purchase order from a Co-op member. The parties intend this contract to constitute the final and complete agreement between the ESCNJ and contractor, and no other agreements, oral or otherwise, regarding the subject matter of this contract, shall bind any of the parties hereto. No change or modification of this contract shall be valid unless it shall be in writing and signed by both parties to this contract. If any provision of this contract is deemed invalid or illegal by any appropriate court of law, the remainder of this contract shall not be affected thereby. The term of the agreement shall commence on award and continue for one year unless terminated, canceled or extended. By mutual written agreement, the contract may be extended as permitted by law.

Company Name ____________________________________________ Date ____________________

Company Address __________________________ City ______________ State ____ Zip Code______

Contact Person __________________________________________ Title ______________________

Authorized Signature ( blue ink only) ___________________________Title ______________________

Awarding Agency: Educational Services Commission of New Jersey

Agency Executive: _____________________________________Patrick M. Moran, SBA/BS

Awarded this _____________ day of ___________________Contract Number ESCNJ 18/19-55


ACCEPTANCE OF BIDAnd

CONTRACT AWARD

TO BE COMPLETED BY RESPONDENT

ACCEPTANCE OF BID AND CONTRACT AWARD BELOW TO BE COMPLETED ONLY BY ESCNJ


Acknowledgement of Addendum

The Respondent acknowledges receipt of the hereinafter enumerated Addenda which have been issued during period of bidding and agrees that said Addenda shall become a part of this contract. The Respondent shall list below the numbers and issuing dates of the Addenda.

ADDENDA NO. ISSUING DATES

___________________________ ___________________________

___________________________ ___________________________

___________________________ ___________________________

___________________________ ___________________________

No Addenda Received

Name of Company _____________________________________________________________________

Address _______________________________________________ P.O. Box ____________________

City, State, Zip Code ____________________________________________________________________

Name of Authorized Representative ________________________________________________________

Signature ___________________________________________ Date _______________________



AFFIRMATIVE ACTION QUESTIONNAIRE

1. Our company has a federal Affirmative Action Plan approval. Yes No

If yes, please attach a copy of the plan to this questionnaire.

2. Our company has a New Jersey State Certificate of Employee Information Report. Yes No

If yes, please attach a copy of the certificate to this questionnaire.

3. If you answered “NO” to both questions above, No. 1 and 2, you must apply for an Affirmative Action Employee Information Report – Form AA302.

Please visit the New Jersey Department of Treasury website for the Division of Public Contracts Equal Employment Opportunity Compliance:

www.state.nj.us/treasury/contract_compliance/

Click on “Forms” and then “AA302” and “Instructions” under the heading “Employee Information Report” Complete and submit the form with the appropriate payment to:

Department of Treasury Division of Public Contracts/EEO Compliance P.O. Box 209Trenton, New Jersey 08625-0002

All fees for this application are to be paid directly to the State of New Jersey. A copy shall be submitted to the ESCNJ within seven (7) days of the notice of the intent to award the contract or the signing of the contract.

I certify that the above information is correct to the best of my knowledge.

Name of Company/Firm ____________________________________________________________________

Address _________________________________________________________________________________

City, State, Zip ____________________________________________________________________________

Name of Authorized Agent _______________________ Title ______________________________

SIGNATURE ________________________________________ Date _______________________


http://www.state.nj.us/treasury/contract_compliance/


APPENDIX A

AMERICANS WITH DISABILITIES ACT OF 1990Equal Opportunity for Individuals with Disability

The contractor and the Educational Services Commission of New Jersey (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the “Act”) (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strictcompliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, if any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relive the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Appendix A

Company _______________________________ Name _________________________________

Signature _______________________________ Date __________________________________



BID SPECIFICATIONS FOR THE LABELING OF LIQUID, POWDER ANDGASEOUS SUPPLIES DELIVERED TO

THE ESCNJ OR ITS CO-OP MEMBERS

RIGHT TO KNOW

1. All products that you deliver to the ESCNJ or any of its Co-op members must be labeled in accordance with the New Jersey Right to Know Law (N.J.S.A. 34:5A-1 et seq.)

A. The label must list the 5 predominant ingredients and any hazardous chemicals in the product.

B. Next to each chemical name will be the CAS number of that chemical.

C. The label must be attached to each container (bottle, box, can, bucket, etc.)

2. Material Safety Data Sheets (MSDSs) must accompany the first shipment of the product.

3. The ESCNJ or any of its Co-op members reserves the right to reject any shipment not in compliance with the above specifications.

Appendix B



EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGEN.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)

N.J.A.C. 17:27GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor’s commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the

Division’s website at www.state.nj.us/treasury/contract_compliance)

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq. Appendix C

Company _______________________________ Name _________________________________

Signature _______________________________ Title __________________________________


http://www.state.nj.us/treasury/contract_compliance


To download the AA-302 form, click this link:http://www.state.nj.us/treasury/contract_compliance/pdf/aa302.pdf

INSTRUCTIONS FOR COMPLETING THEEMPLOYEE INFORMATION REPORT (FORM AA302)

IMPORTANT: READ THE FOLLOWING INSTRUCTIONS CAREFULLY BEFORE COMPLETING THE FORM. PRINT OR TYPE ALL INFORMATION.


http://www.state.nj.us/treasury/contract_compliance/pdf/aa302.pdf

NJ State Approved Cooperative Pricing System #65MCESCCPSFAILURE TO PROPERLY COMPLETE THE ENTIRE FORM AND TO SUBMIT THE REQUIRED $150.00 NON-REFUNDABLE FEE MAY DELAY ISSUANCE OF YOUR CERTIFICATE. IF YOU HAVE A CURRENT CERTIFICATE OF EMPLOYEE INFORMATION REPORT, DO NOT COMPLETE THIS FORM UNLESS YOUR ARE RENEWING A CERTIFICATE THAT IS DUE FOR EXPIRATION. DO NOT COMPLETE THIS FORM FOR CONSTRUCTION CONTRACT AWARDS.

ITEM 1 - Enter the Federal Identification Number assigned by the Internal Revenue Service, or if a Federal EmployerIdentification Number has been applied for, or if yourbusiness is such that you have not or will not receive aFederal Employer Identification Number, enter the SocialSecurity Number of the owner or of one partner, in the caseof a partnership.

ITEM 2 - Check the box appropriate to your TYPE OFBUSINESS. If you are engaged in more than one type ofbusiness, check the predominate one. If you are a manufacturer deriving more than 50% of your receipts from your own retail outlets, check “Retail”.

ITEM 3 - Enter the total “number” of employees in the entirecompany, including part-time employees. This number shallinclude all facilities in the entire firm or corporation.

ITEM 4 - Enter the name by which the company is identified.If there is more than one company name, enter the predominate one.

ITEM 5 - Enter the physical location of the company. IncludeCity, County, State and Zip Code.

ITEM 6 - Enter the name of any parent or affiliated companyincluding the City, County, State and Zip Code. If there isnone, so indicate by entering “None” or N/A.

ITEM 7 - Check the box appropriate to your type of companyestablishment. “Single-establishment Employer” shall includean employer whose business is conducted at only one physical location. “Multi-establishment Employer” shall include an employer whose business is conducted at more than one location.

ITEM 8 - If “Multi-establishment” was entered in item 8, enter the number of establishments within the State of New Jersey.

ITEM 9 - Enter the total number of employees at theestablishment being awarded the contract.

ITEM 10 - Enter the name of the Public Agency awarding thecontract. Include City, County, State and Zip Code.

ITEM 11 - Enter the appropriate figures on all lines and in allcolumns. THIS SHALL ONLY INCLUDE EMPLOYMENTDATA FROM THE FACILITY THAT IS BEING AWARDED THE CONTRACT. DO NOT list the same employee in more than one job category. DO NOT attach an EEO-1 Report.

Racial/Ethnic Groups will be defined:Black: Not of Hispanic origin. Persons having origin in any ofthe Black racial groups of Africa.Hispanic: Persons of Mexican, Puerto Rican, Cuban, or Central or South American or other Spanish culture or origin,regardless of race.American Indian or Alaskan Native: Persons having originsin any of the original peoples of North America, and whomaintain cultural identification through tribal affiliation orcommunity recognition.Asian or Pacific Islander: Persons having origin in any ofthe original peoples of the Far East, Southeast Asia, theIndian Sub-continent or the Pacific Islands. This areaincludes for example, China, Japan, Korea, the PhilippineIslands and Samoa.Non-Minority: Any Persons not identified in any of theaforementioned Racial/Ethnic Groups.

ITEM 12 - Check the appropriate box. If the race or ethnicgroup information was not obtained by 1 or 2, specify by whatother means this was done in 3.

ITEM 13 - Enter the dates of the payroll period used toprepare the employment data presented in Item 12.

ITEM 14 - If this is the first time an Employee InformationReport has been submitted for this company, check block“Yes”.

ITEM 15 - If the answer to Item 15 is “No”, enter the datewhen the last Employee Information Report was submitted bythis company.

ITEM 16 - Print or type the name of the person completingthe form. Include the signature, title and date.

ITEM 17 - Enter the physical location where the form is beingcompleted. Include City, State, Zip Code and Phone Number.



TYPE OR PRINT IN SHARP BALL POINT PEN

THE VENDOR IS TO COMPLETE THE EMPLOYEE INFORMATION REPORT FORM (AA302) AND RETAIN COPY FOR THE VENDOR’S OWN FILES. THE VENDOR SHOULD ALSO SUBMIT A COPY TO THE PUBLIC AGENCY AWARDING THE CONTRACT IF THIS IF YOUR FIRST REPORT; AND FORWARD ONE COPY WITH A CHECK IN THE AMOUNT OF $150.00 PAYABLE TO THE TREASURER, STATE OF NEW JERSEY (FEE IS NON-REFUNDABLE) TO:

NJ Department of the TreasuryDivision of Contract Compliance & Equal Employment Opportunity

P.O. Box 209Trenton, New Jersey 08625-0209 Telephone No. 1-609-292-5475


NJ State Approved Cooperative Pricing System #65MCESCCPSEXHIBIT B

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27-1.1 et seq.CONSTRUCTION CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Dept. of LWD, Construction EEO Monitoring Program, may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B, and C, as long as the Dept. of LWD, Construction EEO Monitoring Program is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Dept. of LWD, Construction EEO Monitoring Program, that its percentage of active “card carrying” members who are minority and women workers is equal toor greater than the targeted employment goal established in accordance with N.J.A.C. 17:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

(A) If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq., as supplemented and amended from time to time and the Americans with Disabilities Act. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities minority and women workers directly, consistentwith this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the hiring or scheduling procedures prescribed under (B) below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.

(B) If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (A) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:

(l) To notify the public agency compliance officer, the Dept. of LWD, Construction EEO Monitoring Program, and minority and women referral organizations listed by the Division pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;

(2) To notify any minority and women workers who have been listed with it as awaiting available vacancies;

EXHIBIT B (Continued)

(3) Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;

(4) To leave standing requests for additional referral to minority and women workers with the local construction trade union, provided the contractor


NJ State Approved Cooperative Pricing System #65MCESCCPSor subcontractor has a referral agreement or arrangement with a union for the construction trade, the State Training and Employment Service and other approved referral sources in the area;

(5) If it is necessary to lay off some of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and nondiscrimination standards set forth in this regulation, as well as with applicable Federal and State court decisions;

(6) To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:

(i) The contactor or subcontractor shall interview the referred minority or women worker.

(ii) If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience recognized by a union, apprentice program or a referral agency, provided the referral agency is acceptable to the Dept. of LWD, Construction EEO Monitoring Program. If necessary, the contractor or subcontractor shall hire or schedule minority and women workers who qualify as trainees pursuant to these rules. All of the requirements, however, are limited by the provisions of (C) below.

(iii) The name of any interested women or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in above, whenever vacancies occur. At the request of the Dept. of LWD, Construction EEO Monitoring Program, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.

(iv) If, for any reason, said contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the public agency compliance officer and to the Dept. of LWD, Construction EEO Monitoring Program.

(7) To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Dept. of LWD, Construction EEO Monitoring Program and submitted promptly to the Dept. of LWD, Construction EEO Monitoring Program upon request.

(C) The contractor or subcontractor agrees that nothing contained in (B) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuantto such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the targeted county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (B) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantlyexceeds the apprentice to journey worker ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (B) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.

After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Dept. of LWD, Construction EEO Monitoring Program an initial project workforce report (Form AA-201) electronically provided to the public agency by the Dept. of LWD, Construction EEO Monitoring Program, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to the Dept. of LWD, Construction EEO Monitoring Program, and to the public agency compliance officer. The contractor agrees to cooperate with the public agency in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the job programs for outreach and training of minorities and women.

(D) The contractor and its subcontractors shall furnish such reports or other documents to the Dept. of LWD, Construction EEO Monitoring Program as may be requested by the Dept. of LWD, Construction EEO Monitoring Program from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Dept. of LWD, Construction EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq. (Revised: January, 2016)

EXHIBIT B (Continued)

Company _________________________________________________________________________

Signature _________________________________________________________________________


NJ State Approved Cooperative Pricing System #65MCESCCPS Name ____________________________________________________________________________

Date _____________________________________________________________________________


Sample -- AA201


INSTRUCTIONS FOR COMPLETING THE INITIAL PROJECTWORKFORCE REPORT – CONSTRUCTION (AA201)

DO NOT COMPLETE THIS FORM FOR GOODS AND/OR SERVICE CONTRACTS

1. Enter the Federal Identification Number assigned to the contractor by the Internal Revenue Service, or if a Federal Employer Identification Number has been applied for but not yet issued, or if your business is such that you have not or will not receive a Federal Identification Number, enter the social security number assigned to the single owner or one partner, in the case of a partnership.

2. Note: The Department of Labor & Workforce Development, Construction EEO Monitoring Program will assign

a contractor ID number to your company. This number will be your permanently assigned contractor ID number

that must be on all correspondence and reports submitted to this office.

3. Enter the prime contractor’s name, address and zip code number.

4. Check box if Company is Minority Owned or Woman Owned

5. Enter the complete name and address of the Public Agency awarding the contract. Include the contract number, date of award and dollar amount of the contract.

6. Enter the name and address of the project, including the county in which the project is located.

7. Note: A project contract ID number will be assigned to your firm upon receipt of the completed Initial Project Workforce Report (AA201) for this contract. This number must be indicated on all correspondence and reports submitted to this office relating to this contract.

8. Check “Yes” or “No” to indicate whether a Project Labor Agreement (PLA) was established with the labor organization(s) for this project.

9. Under the Projected Total Number of Employees in each trade or craft and at each level of

classification, enter the total composite workforce of the prime contractor and all subcontractors projected to work on the project. Under Projected Employees enter total minority and female employees of the prime contractor and all subcontractors projected to work on the project. Minority employees include Black, Hispanic, American Indian and Asian, (J=Journeyworker, AP=Apprentice). Include projected phase-in and completion dates.



10. Print or type the name of the company official or authorized Equal Employment Opportunity (EEO) official include signature and title, phone number and date the report is submitted.

This report must be submitted to the Public Agency that awards the contract and the Department of Labor & Workforce Development, Construction EEO Compliance Monitoring Program after notification of award, but prior to signing the contract. THE CONTRACTOR IS TO RETAIN A COPY AND SUBMIT COPY TO THE PUBLIC AGENCY AWARDING

THE CONTRACT AND FORWARD A COPY TO:

NEW JERSEY DEPARTMENT OF LABOR & WORKFORCE DEVELOPMENT

CONSTRUCTION EEO COMPLIANCE MONITORING UNIT P.O. BOX 209

TRENTON, NJ 08625-0209 (609) 292-9550


NJ State Approved Cooperative Pricing System #65MCESCCPSConsent of Surety REQUIRED

NOT REQUIRED

A payment and performance bond may be required by a Co-op member from the successful respondent for a particular project under this contract. In accordance with N.J.S.A. 18A:18A-25, the ESCNJ requires a certificate from a surety company stating it will provide the contractor/vendor with a payment and performance bond in a penal sum equal to the purchase order price for each such project. This certificate is limited to the Estimated Annual Value of the contract, although the Surety may provide payment and performance bonds that, in total, exceed the Estimated Annual Value of the contract.

In lieu of an actual certificate, the ESCNJ will accept this form duly executed by an authorized agent or representative of a Surety Company.

To: Educational Services Commission of New Jersey

Re: _______________________________________________Name of Contractor/Vendor

This is to certify that the ___________________________________________Name of Surety Company

will, if required, provide to a Co-op member, a payment and performance bond in a penal sum equal to the purchase order price for such project to be performed under this contract, provided, however, that this commitment by the Surety is limited to the Estimated Annual Value of the contract.

_______________________________________________________________Signature of Authorized Agent of Surety Company

__________________________________________________Print Name of Authorized Agent

__________________________________________________Date

__________________________________________________Name of Surety Company

__________________________________________________Address

__________________________________________________City, State, Zip Code

__________________________________________________Telephone


NJ State Approved Cooperative Pricing System #65MCESCCPSEducational Services Commission of New Jersey



Contractor/Vendor Questionnaire/Certification

Bid No.: ESCNJ 18/19-55 Bid Date: February 13, 2019 @ 1:00 p.m.

Name of Company

Street Address P.O. Box

City, State, Zip

Business Phone Number ( ) Extension

Emergency Phone Number ( )

FAX NO. ( ) E-Mail

FEIN No. ____________________________

Questionnaire

1. How many years have you been engaged in the contracting business under your present firm or trading name? ________________ Years

2. Have you ever failed to complete any work awarded to your company?

Yes No If yes, explain _______________________________________________________________

3. Have you ever defaulted on a contract?

Yes NoIf yes, explain ________________________________________________________________

4. Have you or other principals of your company been debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded from participation in any public works projects by any federal, state, or local agencies, including any “prior negative experience “ disqualification pursuant to N.J.S.A. 18A:18A-4 (b) (c)?

Yes NoIf yes, explain _________________________________________________________________

(Form continued on next page)


NJ State Approved Cooperative Pricing System #65MCESCCPSContractor Questionnaire/Certification --page 2


_____________________________________________________________ Name of Company

Experience:The ESCNJ requires evidence from all bidders that they have completed work or projects of a similar nature as outlined in the bid package. Bidders are to provide references in which they have donework of similar nature as outlined in the bid for governmental entities in New Jersey within the past three years.

A. Title of Work/Project: _________________________________________________________

Name of Customer: ______________________________________________________

Name of Official: ___________________________ Title _______________________

Phone Number ____________________________ E-Mail ____________________________

Date(s) of Project: ___________________________________________________________

B. Title of Work/Project: _________________________________________________________

Name of Customer: ______________________________________________________



Date(s) of Project: ___________________________________________________________

C. Title of Work/Project: _________________________________________________________

Name of Customer: ______________________________________________________



Date(s) of Project: ___________________________________________________________

ReferencesArchitects--List names of architects that you have worked with on projects within the last five (5) years.

Firm Principal Phone Number

1. 2. 3.





__________________________________________________________________Name of Company

Bank--List name of principal bank with which your company does business.Bank Officer Phone Number

Trade--List names of companies within your trade with which your company does business:

Firm Principal Phone Number

1.

2.

3.





________________________________________________________________Name of Company

Certifications

DebarmentI certify that the entity listed on the form or any person employed by this entity, are not presently on the

following: New Jersey Department of Treasury – Consolidated Debarment Report New Jersey Department of Labor – Prevailing Wage Debarment List Federal Debarred Vendor List—System for Award Management (SAM.gov)

Direct/Indirect Interests I declare and certify that no member of the Educational Services Commission of New Jersey, nor any officer or employee or person who salary is payable in whole or in part by said Commission or their immediately family members are directly or indirectly interested in this bid or in the supplies, materials, equipment, work or services to which it relates, or in any portion of profits thereof. If a situation so exists where an ESCNJ member, employee, officer of the board has an interest in the bid, etc., then please attach a letter of explanation to this document, duly signed by the president of the firm or company.

Gifts; Gratuities; CompensationI declare and certify that no person from my firm, business, corporation, association or partnership offered or paid any fee, commission or compensation, or offered any gift, gratuity or other thing of value to any school official, board member or employee of the Educational Services Commission of New Jersey.

Vendor ContributionsI declare and certify that I fully understand N.J.A.C. 6A:23A-6.3 (a) (1-4) concerning vendor contributions to the ESCNJ, its board members or employees.

False Material RepresentationI further certify that I understand that it is a crime in the second degree in New Jersey to knowingly make a material representation that is false in connection with the negotiation, award or performance of a government contract.

____________________________________________________________________________President or Authorized Agent

____________________________________________________________________________Signature



Contractor’s Registration Certification

It is the determination of the ESCNJ that this is a public works project that in total will exceed $2,000.00 (two thousand dollars), therefore pursuant to the Public Works Contractor Registration Act -- N.J.S.A. 34:11-56.48 et. seq., no contractor shall bid on any project for public works unless the contractor is registered pursuant to the act.

I certify that our company understands that the project of the ESCNJ or its Co-op members requires that all contractors and subcontractors listed in this proposal possess a valid Contractor Registration Certificate at the time the proposal is received by the ESCNJ and furthermore certify that I will provide copies of the valid certificate prior to the award of contract.

Name of Company

Authorized Agent

Authorized Signature


NJ State Approved Cooperative Pricing System #65MCESCCPSEQUIPMENT CERTIFICATION


Bid No. ESCNJ 18/19-55 Bid Date: February 13, 2019 @ 1:00 p.m.

In accordance with N.J.S.A. 18A:18A-23, I hereby certify thatA) owns all the necessary equipment as required by theName of Companyspecifications and to complete the specified public work project.

or

B) leases or controls all the necessary equipment as required by Name of Company

the specifications and to complete the specified public work project.

PLEASE NOTE: If your company is not the actual owner of the equipment, you shall submit with the bid

1. A certificate stating the source from which the equipment will be obtained and

2. Obtain and submit with the bid a certificate from the owner and person in control of the equipment, definitely granting to the bidder the control of the equipment required during such time it may be necessary for the completion of that portion of the contract for which said equipment will be necessary.

Name of Company

Authorized Agent

Authorized Signature __________________________


NJ State Approved Cooperative Pricing System #65MCESCCPSESCNJ Co-op Questionnaire

Company Name

Please check Yes/No answers. “Days” requested are calendar days. If room provided is inadequate indicate, “see attached” and label the attachment with the question number.

1. Can your company serve all of New Jersey with the best service offered? YES / NO2. Do you currently have representatives for New Jersey? YES / NO

(If no, a plan and timeline for providing these services is to be attached.)3. Is your pricing guaranteed for the term of the contract? YES / NO4. Is shipping/handling (S/H) included in the price? YES / NO5. If Prepaid and Add (PP & A), estimate S/H on purchases

6. Describe your return policy

7. Do you have a restocking fee? YES / NO8. What is your restocking fee, if any? (Provide a copy of your restocking policy) 9. Will you offer Co-op members a quick pay discount? YES / NO

10. If YES, what is the discount? Number of days? 11. How many line items are you offering under this bid category? 12. If some of the line items that you sell are not covered under this bid, do you have a way to block orders for these

items? YES / NO

13. Delivery of stocked items is promised within days14. What is your average time from receipt of order to shipping stocked items? days15. Delivery of non-stocked items is promised within days16. Do you offer an electronic ordering system? YES / NO

Do you have minimum order requirements? YES / NOIf yes, please describe.

17. As an important part of the evaluation of your offer, you must indicate the level of support you are offering in this bid. A bid may be determined to be non-responsive if this question is unanswered. Check either line a, b, or c. Prices offered in this bid are:

a. The same as we offer on single school district bids. b. The same as we offer to cooperatives and state purchasing departments. c. Better than we offer to cooperatives or state purchasing departments.

If either line b or c is checked, indicate the percent lower (on single items) than the best price ordinarily offered to educational institutions, cooperatives, or state purchasing departments. Two percent (2%) Three percent (3%) Four percent (4%) Five percent (5%) Six percent (6%) Other

Additional quantity or volume discounts are identified on the pricing page: _____YES/ _____NO

Signature (Same signature as on Non-Collusion Signature and Acceptance Form)



ESCNJ Co-op Questionnaire for Bidders

1. Do you have a New Jersey Sales Force? YES NO

2. How many sales people are assigned to New Jersey? __________

3. Do you maintain a sales office(s) in New Jersey? YES NO

4. If yes please attach locations and contact information.

5. For Freight or Shipping terms not noted within the “General Specifications,” please attach documentation to this form.

6. The ESCNJ Cooperative Members have the option to request a Performance Bond per the terms of this award. The cost of this bond is the responsibility of the Co-op member. Please list the name of your bonding company and their contact information.

_________________________________________________________________________________________________

Authorized Signature

Authorized Name: Please Print

Company:



Educational Services Commission of New JerseyDISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

PART 1: CERTIFICATIONBIDDERS MUST COMPLETE PART 1 BY CHECKING EITHER BOX.

Part 1FAILURE TO CHECK EITHER BOX WILL RENDER THE PROPOSAL NON-RESPONSIVE.

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury’s Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25list is found on the Division’s website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this list prior to completing the below certification. Failure to complete the certification will render a bidder’s proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not lim-ited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

PLEASE CHECK EITHER BOX:

I certify, pursuant to Public Law 2012, c. 25, that neither the person/entity listed above nor any of the entity’s parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 (“Chapter 25 List”). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

ORI am unable to certify as above because I or the bidding entity and/or one or more of its parents, subsidiaries, or affiliates is listed

on the Department’s Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate

penalties, fines and/or sanctions will be assessed as provided by law.

Part 2 PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRANYou must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.PROVIDE INFORMATION RELATIVE TO THE ABOVE QUESTIONS. PLEASE PROVIDE THOROUGH ANSWERS TO EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, USE ADDITIONAL PAGES

Name: Relationship toBidder/Vendor:

Description of Activities:

Duration of Engagement: Anticipated Cessation Date

Bidder/Vendor

Contact Name: Contact Phone Number:

Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the below-referenced person or entity. I acknowledge that the Educational Services Commission of New Jersey is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of contracts with the Educational Services Commission of New Jersey to notify the Educational Services Commission of New Jersey in writing of any changes to the answers ofinformation contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of

my agreements(s) with the Educational Services Commission of New Jersey and that the Educational Services Commission of New Jersey at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): __ Signature:

Title: Date: _____________________________

Bidder/Vendor: _________________________________ _____ ESCNJ 18/19-55 108 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf


NON-COLLUSION AFFIDAVIT

STATE OF NEW JERSEY) :ss:

COUNTY OF )

I, __________________________________ of the City of __________________________ in the

County of ______________________________ and the State of ______________________________ of full

age, being duly sworn according to law on my oath depose and say that:

I am ______________________________________________________________________ of the firm Position in Company

of _______________________________________________________________________ and the respondent making the Proposal for the above named contract, and that I executed the said Proposal with full authority so to do; that I have not, directly or indirectly, entered into any agreement, participated in any collusion, discussed any or all parts of this proposal with any potential respondents, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named bid, and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the Educational Services Commission of New Jersey relies upon the truth of all statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said bid.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees of bona fide established commercial or selling agencies maintained by

_________________________________________________________________________(Print Name of Contractor/Vendor)

Subscribed and sworn to: _______________________________________________________(SIGNATURE OF CONTRACTOR/VENDOR)

before me this ______ day of ___________________________, _________________.Month Year

___________________________________ ________________________________________

NOTARY PUBLIC SIGNATURE Print Name of Notary Public

My commission expires _________________________ _______________, ___________. – Seal – Month Day Year



Educational Services Commission of New JerseyBusiness Office1660 Stelton Road


Chapter 271Political Contribution Disclosure Form

(Contracts that Exceed $17,500.00)Ref. N.J.S.A. 19:44-20.26

The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that ____________________________________________________ (Business Entity) has made the following reportable political contributions to any elected official, political candidate or any political committee as defined in N.J.S.A. 19:44-20.26 during the twelve (12) months preceding this award of contract:

Reportable ContributionsDate of

ContributionAmount of

ContributionName of Recipient Elected Official/

Committee/Candidate

Name ofContributor

The Business Entity may attach additional pages if needed. ____________________________________________________________________________________

No Reportable Contributions (Please check () if applicable.)

I certify that ____________________________________________ (Business Entity) made no reportable contributions to any elected official, political candidate or any political committee as defined in N.J.S.A. 19:44-20.26.

Certification

I certify that the information provided above is in full compliance with Public law 2005 – Chapter 271.

Name of Authorized Agent ______________________________________________________________

Signature _________________________________________ Title _______________________________

Business Entity ________________________________________________________________________C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Contractor InstructionsESCNJ 18/19-55 110 February 13, 2019 @ 1:00 p.m.Turf Maintenance, Repair & Replacement


Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s. 2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to: any State, county, or municipal committee of a political party any legislative leadership committee*1

any continuing political committee (a.k.a., political action committee) any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contracto of that county in which that public entity is locatedo of another public entity within that countyo or of a legislative district in which that public entity is located or, when the public entity is a county, of any

legislative district which includes all or part of the countyThe disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following: individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or

10% of the stock in the case of a business entity that is a corporation for profit

all principals, partners, officers, or directors of the business entity or their spouses any subsidiaries directly or indirectly controlled by the business entity IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and

filing as continuing political committees, (PACs)

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)]. The contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a signed over sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.

The contractor must also complete the attached Statement of Ownership Disclosure. This will assist the agency in meeting its obligations under the law. NOTE: This section does not apply to Board of Education contracts.

P.L. 2005, c. 271(Unofficial version, Assembly Committee Substitute to A-3013, First Reprint*)

1N.J.S.A. 19:44A-3(s): “The term “legislative leadership committee” means a committee established, authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L. 1993, c. 65 (C. 19:44A-10.1) for the purpose of receiving contributions and making expenditures.”



AN ACT authorizing units of local government to impose limits on political contributions by contractors and supplementing Title 40A of the New Jersey Statutes and Title 19 of the Revised Statutes.

BE IT ENACTED by the Senate and General Assembly of the State of New Jersey:

40A:11-51 1. a. A county, municipality, independent authority, board of education, or fire district is hereby authorized to establish by ordinance, resolution or regulation, as may be appropriate, measures limiting the awarding of public contracts there from to business entities that have made a contribution pursuant to P.L. 1973, c. 83 (C. 19:44A-1 et seq.) and limiting the contributions that the holders of a contract can make during the term of a contract, notwithstanding the provisions and parameters of sections 1 through 12 of P.L. 2004, c. 19 (C. 19:44A-20.2 et al.) and section 22 of P.L. 1973, c. 83 (C. 19:44A-22).

b. The provisions of P.L. 2004, c. 19 shall not be construed to supersede or preempt any ordinance, resolution or regulation of a unit of local government that limits political contributions by business entities performing or seeking to perform government contracts. Any ordinance, resolution or regulation in effect on the effective date of P.L. 2004, c. 19 shall remain in effect and those adopted after that effective date shall be valid and enforceable.

c. An ordinance, resolution or regulation adopted or promulgated as provided in this section shall be filed with the Secretary of State.

19:44A-20.26 2. a. Not later than 10 days prior to entering into any contract having an anticipated value in excess of $17,500, except for a contract that is required by law to be publicly advertised for bids, a State agency, county, municipality, independent authority, board of education, or fire district shall require any business entity bidding thereon or negotiating therefore, to submit along with its bid or price quote, a list of political contributions as set forth in this subsection that are reportable by the recipient pursuant to the provisions of P.L. 1973, c. 83 (C.19:44A-1 et seq.) and that were made by the business entity during the preceding 12 month period, along with the date and amount of each contribution and the name of the recipient of each contribution. A business entity contracting with a State agency shall disclose contributions to any State, county, or municipal committee of a political party, legislative leadership committee, candidate committee of a candidate for, or holder of, a State elective office, or any continuing political committee. Abusiness entity contracting with a county, municipality, independent authority, other than an independent authority that is a State agency, boardof education, or fire district shall disclose contributions to: any State, county, or municipal committee of a political party; any legislative leadership committee; or any candidate committee of a candidate for, or holder of, and elective office of that public entity, of that county in which that public entity is located, of another public entity within that county, or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county, or any continuing political committee.

The provisions of this section shall not apply to a contract when a public emergency requires the immediate delivery of goods orservices.

b.When a business entity is a natural person, a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by: all principals, partners, officers, or directors of the business entity or their spouses; any subsidiaries directly or indirectly controlled by the business entity; or any political organization organized under section 527 of the Internal Revenue Code that is directly or indirectly controlled by the business entity, other than a candidate committee, election fund, or political party committee, shall be deemed to be a contribution by the business entity.

c. As used in this section: “business entity” means a natural or legal person, business corporation, professional services corporation, limited liability company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under the laws of this State or of any other state or foreign jurisdiction;

“interest” means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit, as appropriate; and


NJ State Approved Cooperative Pricing System #65MCESCCPSP.L. 2005, c. 271

“State agency” means any of the principal departments in the Executive Branch of the State Government, and any division, board, bureau, office, commission or other instrumentality within or created by such department, the Legislature of the State and any office, board, bureau or commission within or created by the Legislative Branch, and any independent State authority, commission, instrumentality or agency.

d. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed by the New Jersey Election Law Enforcement Commission in an amount to be determined by the commission which may be based upon the amount that the business entity failed to report.

19:44A-20.13 3. a. Any business entity making a contribution of money or any other thing of value, including an in-kind contribution, or pledge to make a contribution of any kind to a candidate for or the holder of any public office having ultimate responsibility for the awarding of public contracts, or to a political party committee, legislative leadership committee, political committee or continuing political committee, which has received in any calendar year $50,000 or more in the aggregate through agreements or contracts with a public entity, shall file an annual disclosure statement with the New Jersey Election Law Enforcement Commission, establishedpursuant to section 5 of P.L. 1973, c. 83 (C.19:44A-5), setting forth all such contributions made by the business entity during the 12 months prior to the reporting deadline.

b. The commission shall prescribe forms and procedures for the reporting required in subsection a. of this section which shall include, but not be limited to:

(1) the name and mailing address of the business entity making the contribution, and the amount contributed during the 12 months prior to the reporting deadline;

(2) the name of the candidate for or the holder of any public office having ultimate responsibility for the awarding of public contracts, candidate committee, joint candidates committee, political party committee, legislative leadership committee, political committee or continuing political committee receiving the contribution; and

(3) the amount of money the business entity received from the public entity through contract or agreement, the dates, and information identifying each contract or agreement and describing the goods, services or equipment provided or property sold.

c. The commission shall maintain a list of such reports for public inspection both at its office and through its Internet site.

d. When a business entity is a natural person, a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity. When a business entity is otherthan a natural person, a contribution by: all principals, partners, officers, or directors of the business entity, or their spouses; any subsidiaries directly or indirectly controlled by the business entity; or any political organization organized under section 527 of the Internal Revenue Code that is directly or indirectly controlled by the business entity, other than a candidate committee, election fund, or political party committee, shall be deemed to be a contribution by the business entity.

As used in this section:

“Business entity” means a natural or legal person, business corporation, professional services corporation, limited liability company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under the laws of this State or of any other state or foreign jurisdiction; and

“Interest” means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit, as appropriate.

a. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed by the New Jersey Election Law Enforcement Commission in an amount to be determined by the commission which may be based upon the amount that the business entity failed to report.

4. This act shall take effect immediately.

*Note: Bold italicized statutory references of new sections are anticipated and not final as of the time this document was prepared. Statutory compilations of N.J.S.A. 18A:18A-51 is anticipated to show a reference to N.J.S.A. 40:11-51 and to N.J.S.A. 19:44A-20.26.


NJ State Approved Cooperative Pricing System #65MCESCCPSSYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT

PRE-QUALIFICATION AFFIDAVIT

Bid No. ESCNJ 18/19-55 Bid Date: February 13, 2019 @ 1:00 p.m.

The below affidavit must be submitted with your bid for projects over $20,000.00 pursuant to N.J.S.A. 18A:18A-32:

I, of the City of

in the County of and the State of

of full age, being duly sworn according to law on my oath depose and say that:

No Material Adverse Change in Qualification—N.J.S.A. 18A:18A-32

I am______________________________________________________(Position in Company), and the bidder for the above named project and the answers to the following statements are true and correct and that there has been no material adverse change in the qualification information subsequent to the latest statement submitted as required (N.J.S.A. 18A:18A-32 et seq.) as amended, except as set forth herewith:

Notice of Classification

_________________________________( Name of Company) is classified by the State of New Jersey under Chapter

105,

Laws of 1962, as amended. This Classification became effective (Date)

Type of Contract/Trade Classified:

Classification Approved Amount $

A copy of my valid and active prequalification/classification certificate from the Department of Treasury, Division of Property Management and Construction is attached.

Total Amount of Uncompleted Contracts

The total amount of uncompleted work on contracts is $

A copy of the company’s Total Amount of Uncompleted Contracts form is required to be submitted with the bid.

Signature of Authorized Representative Date

Sworn and subscribed to before me this _____________ day of _______________ in the Year ____________.

Notary Public of ______________ Signature of Notary Print Name of Notary

My Commission Expires: -SEAL-

Month Day Year

This affidavit does not take the place of the “Notice of Classification” or the “Total Amount of Uncompleted Contracts” issued by the State of New Jersey, both of which must be submitted with the bid package of each bidder.



State of New JerseyDEPARTMENT OF THE TREASURY

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

33 W. STATE STREET PO

BOX 034TRENTON, NEW JERSEY 08625-0034

REPLY TO: TEL: (609) 943-3400FAX: (609) 292-7651

TOTAL AMOUNT OF UNCOMPLETED

CONTRACTS

(This form is to be used with the NOTICE OF CLASSIFICATION when submitting bids to the ESCNJ.) I Certify

that the amount of uncompleted work on contracts is $ .

The amount claimed includes uncompleted portions of all currently held contracts from all sources (public and private) in accordance with N.J.A.C. 1 7:19-2.13.

I further certify that the amount of this bid proposal, including all outstanding incomplete contracts does not exceed my prequalification dollar limit.

Affix corporate sealhere

Respectfully submitted,

By ______________Name of Firm

_____________________ Signa ture

______________________ Title

Sworn to and subscribed be fore me This day of

20

_____________________ Busines s Address

____________________Notary Public

_________________________________________________________________________________________

__________________________________________________ Phone

DPMC 701 (3/15)



PREVAILING WAGES CERTIFICATION

REQUIRED NOT REQUIRED

It is the determination of the ESCNJ that this is a public works project that in total will exceed $2,000.00 (two thousand dollars), therefore prevailing wages rules and regulations apply as promulgated by the New Jersey Prevailing Wage Act and in conformance with N.J.S.A. 34:11-56:25.

CERTIFICATION

1. I certify that our company understands that this project of the ESCNJ or its Co-op members requires prevailing wages to be paid in full accordance with the law.

2.I further certify that all subcontractors named in this bid understand that this project requires the subcontractor to pay prevailing wages in full accordance with the law.

NOTIFICATION OF VIOLATIONS – New Jersey Department of LaborHas the bidder or any person having an “interest” with the bidder, been notified by the New Jersey Department of Labor by notice issued pursuant to N.J.S.A. 34:11-56:37 that he/she has been in violation for failure to pay prevailing wages as required by the New Jersey Prevailing Wage Act within the last five (5) years?

*Yes _______ No _______

*If yes, please attach a signed document explaining any/or all administrative proceedings with the NJDOL within the last five (5) years.

Please include any pending administrative proceedings with the NJ Department of Labor, if any.

Submission of Certified Payroll Records

All certified payroll records are to be submitted to the member/person who is coordinating the activities for the project.

Name of Company: _______________________________________________

Authorized Agent: ________________________________________________

Title of Authorized Agent: __________________________________________

Authorized Signature: _____________________________________________


NJ State Approved Cooperative Pricing System #65MCESCCPSEXHIBIT _________

REQUESTS FOR CLARIFICATIONS FORM – PAGE 1

Pursuant to Paragraph ______ of the IFB:

ANY ISSUES THAT A BIDDER MAY HAVE WITH REGARD TO THE LEGAL OR TECHNICAL TERMS OF THE INVITATION FOR BIDS MUST BE RAISED IN THE QUESTION PERIOD AND RESOLVED BEFORE THE SUBMISSION OF A PROPOSAL. ACCEPTED BIDS WILL BE SUBJECT TO THE TERMS CONTAINED HEREIN AND IN THE CORE FORMS OF AGREEMENT ATTACHED AS EXHIBIT _______.

IF A BIDDER HAS A FORM OF AGREEMENT, LICENSE AGREEMENT OR OTHER TERMS AND CONDITIONS THAT ARE INTENDED TO BE PART OF THE BID, THE BIDDER SHOULD SUBMIT SUCH AGREEMENT OR TERMS AND CONDITIONS DURING THE QUESTION PERIOD AND ASK IF THEY ARE ACCEPTABLE.

PLEASE NOTE: 1) THIS FORM IS NOT TO BE CONSIDERED AS A REQUIREMENT TO SUBMIT ALTERNATE “OR EQUAL” PRODUCTS FOR PRIOR APPROVAL. 2) ANY REQUESTED MODIFICATIONS RESULTING TO A MATERIAL CHANGE IN THE TERMS AND CONDITIONS WILL RESULT IN A FORMAL ADVERTISED ADDENDUM ISSUED TO ALL BIDDERS.

ANY REQUEST FOR MODIFICATION NOT RESULTING IN A FORMAL ADDENDUM IS DEEMED TO BE REJECTED.

FINAL BIDS CONTAINING MATERIAL DEVIATIONS WILL BE REJECTED.

If the Bidder seeks to request consideration of forms of agreement, license agreements or to modify core terms and conditions of the specifications or other criteria contained in this IFB and any addenda, they must be clearly stated below and on separate pages if necessary and attached to this page to be returned with your proposal.

I have read and understand the Requests for Clarifications Form. Please check one box below.

I AM requesting clarifications to this IFB.

I AM NOT requesting clarifications to this IFB.

Company Name _______________________________________________________

Authorized Signature _______________________________________________________

Company Address _______________________________________________________

_______________________________________________________

Printed Name _______________________________________________________

Title _______________________________________________________

Telephone _______________________________________________________



REQUESTS FOR CLARIFICATIONS FORM – PAGE 2

REQUESTED MODIFICATIONS, CLARIFICATIONS OR DOCUMENTS TO BE CONSIDERED ARE NOTED AS FOLLOWS:

Please attach copies of any documents to be considered.

Exceptions also noted on the __________________.



RESPONDENT’S COMMENT FORM

This form is for Respondent’s use in offering voluntary alternates, or other comments intended to afford the ESCNJ information or opportunities to improve the quality of the project, without invalidating the bid proposal. It may not be used to take exception to specific conditions of the project defined in the contract documents which the Respondent does not like. The bid provided must be based upon the plans and specs,and all contract conditions, as stated. If these documents or conditions contain some untenable item, or extremely expensive provision, for example, to which the Respondent wishes to raise objection, this must be done at the pre-bid meeting, or in writing to the Architect through the question process outlined in the Instructions to Respondents. Such inquiries will have response issued by addendum only, and the resulting decision circulated to all Respondents of record. Inquiries raised too close to the bid date will not be able to be answered.

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

Name of Company ______________________________________________________________

Address ______________________________________________________________

City, State, Zip Code ______________________________________________________________

Name of Authorized Representative ___________________________________________________

Signature _____________________________ Title ____________________ Date __________



Statement of Suspension or Debarment

STATE OF NEW JERSEY/ _________________________________________Specify, of other

COUNTY OF _____________________________________________

I, __________________________________________ of the (City, Town, Borough)

of _________________________________________ State of ____________________ of full age,

being duly sworn according to law on my oath depose and say that:

I am _______________________________________ of the firm

of _________________________________________ the Bidder

making the Proposal for the above named projects, and that I executed the said Proposal with full authority to do so; that said Bidder is not at the time of the making this bid included on the New Jersey State Treasurer’s or the Federal Government’s List of Debarred, Suspended or Disqualified Bidders or the State Department of Labor and Workforce Development; Prevailing Wage Debarment List as a result of action taken by any State or Federal Agency.

Name of Contractor: _______________________________________________(Company Name)

By: ______________________________________________________________(Signature of authorized representative)

Subscribed and sworn to before me

This__________ day of _________________, 20 ____.

____________________________________________(Seal) Notary Public of New Jersey/Specify Other State

My Commission expires________ 20 ___.



STATEMENT OF OWNERSHIP DISCLOSUREN.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_____________________________________________________________

Organization Address:_____________________________________________________________

City, State, ZIP:__________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II Check the appropriate box

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(P lease attach additional sheets if more space is needed):

Name of Individual or Business Entity

Home Address (for Individuals) or Business Address



Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every non-corporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the ESCNJ and/or its members is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the ESCNJ and/or its members to notify the ESCNJ and/or its members in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the ESCNJ and/or its members to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.


NJ State Approved Cooperative Pricing System #65MCESCCPSSUBCONTRACTOR’S DISCLOSURE FORM

The (Name of Bidding Company)

Please Check One! __________ will sub-contract a portion of this project. __________ will not sub-contract any portion of this project.

Authorized Agent ____________________________Title Signature of Bidder __________________________ Date________________________ If the bidder is not going to subcontract any portion of this project, the bidder need not complete any further part of this document.

If the bidder will subcontract any of the following: Plumbing/gas fitting work; Electrical work, tele-data, fire alarm or

security systems Refrigeration/heating/ventilating systems & equipment Structural steel/ornamental iron work

the bidder must do the following:

Identify the contract number and type of work he intends to subcontract; Provide the name, address and other pertinent information about the subcontractor;* If the cost of the work by the subcontractor shall exceed the amounts listed below, the bidder shall

provide in the bid package submission the following documents:

SUBCONTRACTOR DOCUMENT SUBMISSIONSEstimated Value of Contract – Subcontractor

For Subcontractors in the four major branches listed above

For all other Subcontractors

Submit With Bid Submit Within ten (10 Days of Receipt of Notice of Award





Please list subcontractor(s) on the following pages. Bidders may make extra copies of the following pages.

* Failure to identify the names and addresses of any subcontractors required to be named in the bid, or to submit the appropriate documents for each such subcontractor, may be cause for the bid to be rejected as being non-responsive.




Subcontractor’s Disclosure Statement (Continued)

1. Sub-Contractor for PLUMBING AND GAS FITTING WORK

Name of Subcontracting Company

Address

City, State, Zip

Telephone Fax

E-Mail FEIN No:

Authorized Agent Title

Will the cost of sub-contract exceed $20,000.00?

_____ Yes Estimated Value of Contract $

_____ No Estimated Value of Contract $

If checked yes, the sub-contractor must be pre-qualified to perform the work. The bidder must provide in the bid package the following:

The subcontractor’s Notice of Classification; The subcontractor’s Total Amount of Uncompleted Contracts; and Other documents that are required:









Certification of EquipmentThe hereby certifies the above named

Name of Bidding Companysubcontractor has the personnel, equipment, experience, financial and sufficient means to complete their portion of the contract in full accordance with the bid specifications.

_______________________________ ________________________________Authorized Agent (Print) -- Bidder Signature of Authorized Agent—Bidder




Subcontractor’s Disclosure Statement (Continued)

2. Sub-Contractor for REFRIGERATION, HEATING & VENTILATING SYSTEMS AND EQUIPMENT


Address

City, State, Zip

Telephone Fax

E-Mail FEIN No:





If checked yes, the sub-contractor must be pre-qualified to perform the work. The bidder must provide in the bid package the following: The subcontractor’s Notice of Classification;

The subcontractor’s Total Amount of Uncompleted Contracts; and Other documents that are required:












(form continued on next page)


NJ State Approved Cooperative Pricing System #65MCESCCPSSubcontractor’s Disclosure Statement (Continued)

3. Sub-Contractor for ELECTRICAL WORK; TELE-DATA, FIRE ALARM OR SECURITY SYSTEMS


Address

City, State, Zip

Telephone Fax

E-Mail FEIN No:





If checked yes, the sub-contractor must be pre-qualified to perform the work. The bidder must provide in the bid package the following:

The subcontractor’s Notice of Classification; The subcontractor’s Total Amount of Uncompleted Contracts; and Other documents that are required:















4. Sub-Contractor for STRUCTURAL STEEL & IRON WORK


Address

City, State, Zip

Telephone Fax

E-Mail FEIN No:





















Subcontractor’s Disclosure StatementOther Trades

5. Name of Trade/Type of Work


Address

City, State, Zip

Telephone Fax

E-Mail FEIN No:
















Name of Bidding Companysubcontractor has the personnel, equipment, experience, financial and sufficient means to complete their portion of the contract in full accordance with the bid specifications. _______________________________ ________________________________Authorized Agent (Print) -- Bidder Signature of Authorized Agent—Bidder


NJ State Approved Cooperative Pricing System #65MCESCCPSThis page should be included in your electronic file in Word format

so that we can copy and paste into our website. Please do not handwrite the information, type it in.

Should you win the award, we will need the person who will be the primary contact for our 1,200 members. Please complete this form with such information:

Bid SYNTHETIC TURF MAINTENANCE, REPAIR & REPLACEMENT– Bid # ESCNJ 18/19-55

Vendor

Representative

Address

Telephone #

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To All Respondents:

REMINDER!

Did you sign all of the bid documents?

All bid documents returned to the ESCNJ shall be signed with original signatures. Please use blue ink.

The ESCNJ will not accept facsimile or rubber stamp signatures.

Failure to sign all bid documents may be cause for disqualification and rejection of the bid.

Mr. Patrick M. Moran,Business AdministratorBoard Secretary/QPA
