POSITION DESCRIPTION

POSITION TITLE Administration Officer

POSITION NUMBER 000

POSITION LEVEL HEW Level 5

GROUP < Insert Academic Group of Administrative Division>

ELEMENT < Insert School/Department/Centre/Institute /Office>

EMPLOYMENT TYPE Full-Time or Part-time

EFFECTIVE DATE

THE GROUP / DIVISION

< Enter a Description about the Academic Group or Administrative Division >

THE SCHOOL / DEPARTMENT / CENTRE / ELEMENT

< Enter a Description about the School/Department, Research Centre/Institute, or Administrative Element >

REPORTING RELATIONSHIPS

Head of School/Element

The Vacant Position Insert Position Insert Position

POSITION OBJECTIVES

Under general direction, this position is responsible for providing administrative assistance and support to an element’s day-to-day operations.

KEY ACCOUNTABILITIES Provide general administrative support including diary and travel management, record

management, managing the flow of information, maintaining and reviewing administrative processes and making suggestions for improvement.

Perform routine research and project work, including data collection and entry and the preparation and formatting of correspondence, presentations, reports and project applications.

Design and maintain databases and online systems, undertake procurement and financial transactions using the University’s finance systems (eg payment and invoice requests) and participate on user testing/implementation working parties for new/upgraded University systems as required.

Support working parties and ad hoc committees including the preparation of agendas and minutes and ensure follow up of actions.

Provide standard policy and procedural advice, and contribute to the development of policies and procedures.

Prepare advice and recommendations relating to projects and administrative matters. Review and update web content ensuring relevance, and organise and coordinate events and

activities.

Support compliance with relevant legislation and University policies and procedures, including equity and health & safety and exhibit good practice in relation to same.

Be a leading example of the principles and values embodied in the University’s Code of Conduct, and behave, act, and communicate at all times to reflect fairness, ethics and professionalism.

FINANCIAL DELEGATION

< Use this section only if there is a financial delegation, otherwise can be deleted >

SELECTION CRITERIA Completion of a minimum of an associate diploma qualification and at least two years relevant

work experience, or an equivalent combination of relevant skills, knowledge and experience.

Well-developed written and verbal communication skills together with a proven ability to positively interact with a diverse range of internal and external stakeholders.

Demonstrated ability to work with minimal supervision, exercise initiative in undertaking responsibilities and work effectively as part of a team.

Demonstrated high level of organisational and administrative skills, including the ability to prioritise and meet competing deadlines.

Demonstrated strong administration and research skills including the ability to establish and maintain effective administrative, bring-up and project management systems.

Maintain/monitor financial records systems, monitor budget expenditure, and prepare detailed costings and financial reports.

May supervise administrative staff and manage workflow of a team, including providing on the job training and advice to new staff on common University systems such as HR and purchasing.

Liaise with other Elements within the University and external organisations/agents as required.

This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit.

A strong client focus, excellent presentation and a demonstrated ability to contribute effectively within a team environment.

Demonstrated high level computer proficiency including the ability to use MS Word, Excel and PowerPoint, ERP systems, Peoplesoft, finance systems and a range of web and desktop publishing systems.

BENEFITS AND CONDITIONS

The following links provide access to information regarding the range of benefits enjoyed by Griffith staff and also key information regarding employment conditions.

BENEFITS CONDITIONS

Education Assistance for General staff Health plan Salary Packaging Superannuation

Code of Conduct Academic Staff Enterprise Agreement Professional and Support Staff Enterprise

Agreement Fairwork Australia Information Statement

Griffith is committed to diversity and inclusion for people from all backgrounds and identities and committed to the recognition, values and contribution of the First People of this nation.

Griffith offers professional development opportunities to support employees in their career progression and offers an excellent working environment that supports flexible working arrangements.

For more benefits and conditions information please refer to the web link below:Griffith University | Pay, conditions and benefits > Employment