October 2016

POST HR Administrator (Employee Relations)

DEPARTMENT HR (Head Office)

LOCATION Solent

SALARY Band D

HOURS Full time (37.5)

RESPONSIBLE TO HR Assistant Manager

Fair Ways

PERSON SPECIFICATION

1. Proven administration and HR experience.

2. Attainment of a CIPD Level 3 qualification or higher in HR is desirable

3. Proven experience of advising Managers on disciplinary and grievance issues as well

as the complaints and whistleblowing procedures and performance management.

4. Ability to demonstrate an organised and diligent work ethic and the ability to

manage a busy and conflicting workload, going over and above to complete tasks, in

order to meet individual and team deadlines,.

5. Proven experience of verbatim minute taking to a high standard

6. Demonstrate excellent I.T. skills (Microsoft Word, Excel, Outlook) and experience of

managing an HR database to a high standard.

7. Ability to work closely with management and employees to improve work

relationships, build morale, increase productivity and retention

8. Demonstrate a high standard of spelling and grammar

9. Demonstrate excellent interpersonal and communication skills; verbal, non-verbal

and written and experience of holding challenging conversations with colleagues,

other departments and management.

10. Have a flexible approach to the task and resilience under pressure.

11. Be reliable, enthusiastic, creative and honest

12. Demonstrate a commitment to equal opportunities and anti-oppressive practice and

challenge attitudes and practices that can be perceived as discriminatory

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October 2016

JOB DESCRIPTION

1. To advise managers on best practice for disciplinary, capability, grievance,

complaints and whistleblowing issues, following guidance from the company

employment law advisers; including taking minutes for HR meetings and reporting to

the HR Assistant Manager on a regular basis.

2. To advise managers on performance management issues and assist them in the

relevant meetings.

3. To log all whistleblowing, concerns, complaints and grievances on centralised

databases.

4. To prepare and undertake meeting minutes for investigations, disciplinary and

grievance meetings.

5. To undertake a HR reports competently and accurately, sticking to deadlines.6. To assist with change management consultations.

7. To manage own learning on employment law and to share this with other colleagues

within the HR team.

8. To manage own personal and continuous professional development through self-

assessment, supervision, training, and the acquisition of different learning

opportunities in HR.

9. To maintain accurate records and send reminders for probation periods, annual

appraisals and the Fair Pay Panel and administer relevant documentation

10. To be a positive advocate for Fair Ways and represent the company in a professional

and competent manner.

11. Any other duties as may be required by your Line Manager/ Director.

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