Updated 5/9/2023USDA Policies – School Nutrition ProgramsFiscal Year 2013 (Oct. 2012 – Sept. 2013)*

Link to Policy List: http://www.fns.usda.gov/school-meals/policyPolicy # Title Issue Date Summary & NotesSP 59-2013 Review of Provision 2/3

Base Year09/26/2013 Provides guidance for how State agencies should review

documentation for any SFA requesting Provision 2 or 3 for NSLP or SBP.

Michigan does not participate in Provisions 2 or 3 (but does participate in the Community Eligibility Provision, not addressed in this memo).

SP 58-2013 Paid Lunch Equity: Additional Guidance for School Year 2013-2014

09/10/2013 Follow-up to SP 34-2013 (3/17/2013), which provided flexibility to SFAs when putting into action the paid lunch equity (PLE) requirement for SY 2013-2014.

States are required to report to USDA the exemption status of SFAs of this PLE requirement.

Factors the States should consider for PLE requirement exemption requests include: Meal standards, competitive foods, administrative reviews and status of cafeteria equipment.

SP 57-2013 Q&A Regarding the Use of State Administrative Expense (SAE) Funds and SAE Reallocation Funds in the Food Distribution Program for Child Nutrition Programs

09/06/2013 Clarifies the use of SAE funds by States, both as initially allocated and when reallocated, for administrative and other expenses incurred in the Food Distribution Program.

SP 56-2013 Collaboration with State School Business Officials on the New Administrative Review Section: Resource Management

08/30/2013 The updated administrative review includes a new section called “Resource Management,” which monitors the LEA’s compliance with the financial health of the school meal program’s nonprofit food service account.

o This section requires participation and cooperation from school business officials; State Child Nutrition Program staff are encouraged to work with the State School Business Official counterparts to educate LEAs on this section of the administrative review.

o A letter from FNS to State School Business Officials is

*Terminology glossary available on page 16 Page 1 of 16

Updated 5/9/2023included, with a list of topics the LEA business officials will need to help with during the review process.

o Resource management addresses: Maintenance of the nonprofit school food service

account Paid lunch equity Revenue from non-program foods Indirect costs USDA foods

SP 55-2013 Q&A Related to 6 Cents Certification During School Year 2013-2014

08/21/2013 SFAs can be certified one of two ways:o Submitting certification documentation to State agency (use

6 cent worksheet with simplified analysis)o Certification during an administrative review (use 6 cent

worksheet to assess meal pattern compliance and approved nutrient analysis software for analysis of calories and saturated fats, watching a meal for each age-grade group and meal type).

If certification occurs during an on-site administrative review and the SFA is not fully in compliance with the meal pattern, the State agency and SFA will work together to develop a corrective action plan with next steps (may include training and/or technical assistance).

States need to make a certification determination within 60 days. Certified SFAs must annually attest to ongoing compliance with

meal patterns each year through 2014-2015. Ongoing compliance with meal pattern requirements is monitored

during administrative reviews.SP 54-2013 Transmittal of the Q&A on

the Computation of the Direct Certification Performance Rate with the Supplemental Assistance Program (SNAP)

08/16/2013 Q&A addresses the process and data requirements for determining State performance in directly certifying children for free school meals under NSLP and/or SBP for households receiving assistance under SNAP.

SP 53-2013 (Revised) School Year 2013-2014 Coordinated Review Effort: Procedures Manual, Forms and Instructions (Revised)

08/12/2013 Offers guidance for State agencies using the Coordinated Review Effort (CRE) guidance procedures for administrative reviews in 2013-2014 SY (does not apply to Michigan); this is the previously used review system.

*Terminology glossary available on page 16 Page 2 of 16

Updated 5/9/2023SP 52-2013 Child Nutrition Database

Release 1708/08/2013 The Child Nutrition Database Release 17 (CN17) was made available

8/5/2013. Computer software companies with software approved by USDA for nutrient analysis must update their software with CN17 and must make available to users no later than 11/8/2013.

The list of approved software for the 2013-2014 SY is available at:http://healthymeals.nal.usda.gov/menu-planning/nutrient-analysis-software-approved-usda/nutrient-analysis-software-approved-use

SP 51-2013 Certification and Administrative Reviews in School Year 2013-14

08/07/2013 Gives guidance to State agencies for SY 2013-2014 on conducting 6 cent certification during the administrative review process.

o For on-site 6 cent certification, the 6 cent tool/worksheet must be used to assess meal component compliance and a weighted nutrient analysis must be performed using USDA-approved nutrient analysis software (not using the simplified method in the worksheet).

o If certification occurs during an on-site administrative review and the SFA is not fully in compliance with the meal pattern, the State agency and SFA will work together to develop a corrective action plan with next steps (may include training and/or technical assistance).

o State agencies are required to initiate fiscal action for “repeat violations” involving vegetable subgroups and milk types; discretion is given for “repeat violations” involving food quantities, whole grain-rich foods and dietary specifications.

State agencies must continue to perform certifications in SY 2013-2014 for SFAs not yet certified (note: Michigan requiring certification be completed for all SFAs in the 2013-2014 SY).

Refers to SP 31-2012 (3rd revision) from January 2013, Section VIII: Fiscal Action in the Administrative Review Guidance Manual.

SP 50-2013 Release of the New State Agency (NSLP/SNAP) Direct Certification Rate Data Element Report (Form FNS-834)

Form FNS-834

07/01/2013 Provides information on the new form FNS-834, which will be used to report two of three data elements needed to complete each States direct certification performance rates.

This form will be used starting with SY 2013-2014, with submission dates of December 1st for both.

The form is filled out by both the SNAP and NSLP State agencies, through two separate submissions.

SP 49-2013 Frozen Fruit Products in the National School Lunch

06/25/2013 Extends allowance to serve frozen fruit with added sugar in NSLP and SBP through the 2014-2015 school year.

*Terminology glossary available on page 16 Page 3 of 16

Updated 5/9/2023and School Breakfast Programs in School Year 2014-2015

This applies to USDA foods and products purchased commercially.

SP 48-2013 Extending Flexibility for RCCIs in the National School Lunch Program

06/26/2013 In July 2012, USDA issued memo SP 38-2012, which allowed RCCIs to serve NSLP meal pattern for highest age/grade group served to all residential students, with State agency approval if they were juvenile detention or correctional facilities and met certain criteria.

This memo builds on the concept and extends the exception above to RCCIs that can show operational limitations to separating age/grade groups and who can show legitimate safety concerns if students are served different portions.

MDE updated its exception request form to accommodate this change, available at www.michigan.gov/schoolnutrition

SP 47-2013 Administrative Review Training Webinar Opportunities

06/20/2013 Publishes a series of administrative review training webinars for State agencies aimed to complement the in-person trainings in spring 2013 (Michigan attended in April 2013). Webinars to cover:

o General program requirements and Special Milk Program (June)

o General Q&A (July)o Module-specific Q&A (July)o Resource management (July)o Special provisions (August)o Fiscal action (Sept)

SP 46-2013 School Nutrition Program Administrative Reviews: Assessing Compliance with Dietary Specifications Using a USDA-Approved Menu Planning Tool for Certification of Six Cent Reimbursement

06/14/2013 Notes that for States choosing option #4 of dietary analysis for new administrative review (State of MI not included; Michigan is opting for option #1), they can use 6 cent worksheet upon getting approval from USDA as part of the process.

SP 45-2013 Updated Offer versus Serve (OVS) Guidance for

06/13/2013 Provides the updated guidance manual for OVS. Overview:o Breakfast : Optional for all ages; students must take at least

*Terminology glossary available on page 16 Page 4 of 16

Updated 5/9/2023the National School Lunch Program and School Breakfast Program in School Year 2013-2014

OVS Manual

three components - one of which must be ½ cup fruit or vegetable.

o Lunch : Required for senior high school at lunch; students must take at least three food items (next year, they’ll be required to take a ½ cup of fruit or vegetable).

SP 44-2013 CN Direct Certification Performance Awards – FY 2013 Guidance

06/06/2013 Provides Q&A and materials related to awards process for fiscal year 2013 for Direct Certification Performance Awards. FNS awards up to 15 States in September 2013 with money for outstanding performance and/or substantial improvement.

Last year, Michigan received the award.SP 43-2013 Supplemental State

Administrative Expense (SAE) Reallocation Funds for School/Child Nutrition Food Distribution Training

06/06/2013 Allows State staff responsible for Food Distribution Program and Child Nutrition Food Program to apply for additional 2013 SAE funds related to expenses related to mandatory fall training sessions.

SP 42-2013 School Nutrition Programs Updated Administrative Review Process

05/30/2013 Describes streamlined administrative review procedures, as required by recently updated Richard B. Russell National School Lunch Act.

o Overview of updated administrative review provided.o Allows States to apply for a delay of new administrative

review process (Michigan declined).o Administrative review guidance available at:

http://www.fns.usda.gov/cnd/guidance/adminreview.htm

SP 41-2013 Release of FNS-828 Paid Lunch Price Data for School Year 2011-2012

FNS-828 Report for 2011-2012

05/17/2013 Paid lunch prices for SFAs participating in NSLP in 2011-2013 school year have been published (most frequently charged prices for elementary, middle/junior high and high school levels).

SP 40-2013 Q&A Regarding the Participation of Head Start Programs in Child Nutrition Programs

05/17/2013 Consolidates policy regarding participation of Head Start Programs in Child Nutrition Programs.

Q&A provides guidance, including:o Children in Head Start and Early Start participants are

categorically eligible for free meals without an application; this status only applies to the child in Head Start and does not extend to the rest of the household

Supersedes SP 34-2008/SP 09-2008, SP 23-2008/SP06-2008 and

*Terminology glossary available on page 16 Page 5 of 16

Updated 5/9/2023document called “Automatic Eligibility of State-Funded Pre-Kindergarten Participants for Free Meals ….”

SP 39-2013 Extension of Administrative Funds for State Costs of Implementation of New Meal Patterns for the National School Lunch Program and School Breakfast Program

05/03/2013 Extends spending period by a year for extra money provided to each State to enact the Healthy, Hunger-Free Kids Act of 2010.

SP 38-2013 Release of the New School Food Authority (SFA) Verification Collection Report (form FNS-742)

Template SFA Verification Collection Report

04/29/2013 The new verification report, the revised form FNS-742, is released. It is called the “SFA Verification Collection Report.”o It is used to report the results of verification activities of free

and reduced applications in NLSP and SBP.o A prototype is provided, though MDE will adapt the report into

its own electronic system.o This change is effective for the 2013-2014 school year.o For individual SFAs in Michigan, the report opens December 15,

2013 and is due February 1, 2013. MDE then compiles the information and submits it to USDA.

SP 37-2013 Enhancing School Food Safety Program FAQ

04/26/2013 The Healthy, Hunger-Free Kids Act of 2010 increases previous food safety requirements for NSLP, SBP and all other FNS programs operated in schools (including Special Milk Program, Fresh Fruit & Vegetable Program and afterschool snack programs).

o Requires food safety program based on HACCP principles be applied to any facility or part of a facility in which food is stored, prepared or served.

o Standard operating procedures (SOPs) need to include any locations noted above, including school buses, hallways, classrooms, etc.

o Offers sample SOPs. Q&A provides additional information. Supersedes memo SP-37-2011.

SP 36-2013 Guidance Related to the ADA Amendments Act

04/26/2013 The definition of “disability” has been expanded to include “Major Bodily Functions,” which include: “functions of the immune system,

*Terminology glossary available on page 16 Page 6 of 16

Updated 5/9/2023normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, and reproductive functions.” Anyone who takes measures to improve or control any of these conditions is now recognized as having a disability and he/she may require an accommodation.

The process for identifying children with disabilities has not changed (statement from licensed physician required; see MDE’s disability and non-disability accommodation forms).

SP 35-2013 State Agency Oversight and Monitoring of School Food Authority Contracts with Food Service Management Companies (FSMCs)

Best Practices

04/19/2013 State agencies are responsible for ensuring SFAs with FSMCs structure and manage contracts according to the law.

It is the combined responsibility of the State agency and the SFA to ensure FSMCs are being followed.

SFAs need to be sure they receive the full value of discounts, rebates and credits.

Includes a best practices document that provides further guidance for SFAs to manage contracts with FSMCs.

SP 34-2013 Paid Lunch Equity: Guidance for SY 2013-14

04/17/2013 The definition of non-Federal sources is expanded to include:o Per-meal non-Federal reimbursement for any paid meal

(breakfast, lunch, etc.).o Any funds provided by organizations for any paid meal.o Any proportion attributable to paid meals from direct

payments made from school district funds to support lunch service.

Allows State agencies, upon SFA request, to exempt SFA from paid lunch revenue requirements (if the SFA has been certified as meeting meal pattern requirements and can demonstrate required increase via PLE tool would cause the SFA to exceed the three-month operating balance limit.

SP 17-2011 (Revised) Child Nutrition Reauthorization 2010: Categorical Eligibility of Children in Foster Care (Revised)

04/16/2013 Provides additional Q&A and clarification to update memo SP 17-2011 regarding foster children.

o Foster children are children formally placed in foster care by a State child welfare agency or court; informal caretaker arrangements or permanent guardianship placements outside of State/court-based systems are not considered foster care; additional definition information provided.

o Foster children are categorically eligible for free meals and can be included as household members in households with

*Terminology glossary available on page 16 Page 7 of 16

Updated 5/9/2023foster and non-foster children; the remaining household’s status depends on its income and other categorical eligibility, if applicable.

SP 33-2013 Fresh Fruit and Vegetable Program (FFVP): Allocation of Funds for School Year (SY) 2013/2014

04/02/2013 Provides funding amounts for every State agency for FFVP in the 2013-2014 SY, as well as requirements and deadlines.

Grant money is divided into two allocations each year: (1) July 1 – Sept. 30 and (2) Oct. 1 – June 30.

Michigan will be allocated a total $4,217,657, to be given to highest need school applicants; gives limit for early funds request (A. Davenport manages FFVP for Michigan; grant decisions were made in summer of 2013).

SP 32-2013 2013 Edition of Q&A for National School Lunch Program Seamless Summer Option

3/29/2013 Provides details about the Seamless Summer Option. Please note that Michigan/MDE does not participate in this option.

Supersedes memo SP-11-2009.

SP 31-2013 Salad Bars in the National School Lunch Program

03/27/2013 Clarifies how salad bars can effectively be used to serve reimbursable meals for NSLP; USDA encourages salad bars.

o Planned portion sizes should be reasonable amounts for a given menu item (e.g., cup of lettuce reasonable, cup of radish NOT reasonable).

o Pre-portioning or using portion-sized tools can help, though the cashier needs to be able to identify minimum required amounts.

o Salad bars should be before point of service (POS) or States can give special permission to have after POS (Michigan does), but staff must ensure minimum required amounts are taken.

Supersedes memo SP 02-2011 on salad bars in NSLP (01/21/2011).SP 30-2013 Fiscal Year (FY) 2013

Reallocation of State Administrative Expenses (SAE) Funds

03/21/2013 Provides directions for State agencies to reallocate SAE funds for the 2013-2014 school year. States can request more funds or return funds they don’t need, if applicable.

SP 29-2013 Crediting Vegetables for Grains in American Samoa,

03/21/2013 In outlying areas (American Samoa, Puerto Rico and the Virgin Islands), certain vegetables may be substituted for grains due to cultural food

*Terminology glossary available on page 16 Page 8 of 16

Updated 5/9/2023Puerto Rico, and the Virgin Islands

preferences, availability and cost concerns.

SP 28-2013 (v. 2) Q&A on the School Breakfast Program Meal Pattern in School Year 2013-14 (Revision)

03/11/2013 Provides Q&A on breakfast meal pattern for 2013-14 SY.o Starting 2013-2014, all schools need to use food based

menu planning for breakfast and break service into three age-grade groups (K-5, 6-8, 9-12), though one meal pattern could be used due to significant overlap between the age-grade groups.

o Calorie ranges, saturated fat ranges and trans fat limits apply and half of grains must be whole grains.

o Additional guidance provided. Refer to SP-2012 for Q&A on NSLP or general questions for both

breakfast and lunch.SP 27-2013 Department of

Agriculture’s (USDA) Farm to School Census

03/05/2013 The launch of the optional census will provide a national baseline of how many SFAs are purchasing locally produced food for school meal programs or conducting other farm to school activities (e.g., bringing students to farms and farmers into classrooms, teaching students how to cook locally grown food, etc.).

Asks States to distribute to SFAs to complete and provide information (went live 10/22/2013; due 11/30/2013).

SP 26-2013 Extending Flexibility in the Meat/Meat Alternate and Grains Maximums for 2013-2014

02/25/2013 Extends the release of maximum requirements for meat/meat alternate and grain group to the 2013-2014 school year for both breakfast and lunch. As long as minimums for these categories are met and calorie/trans and sat fat limits are met, there is no maximum limit.

See memo SP-11-2013 (revised) for additional details (released 12/20/2013).

SP 25-2013 Paid Lunch Equity: School Year 2013-2014 Calculations and Tool – School Year 2013-2014 - Paid Lunch Equity Tool

02/21/2013 Released and explained 2013-2014 Paid Lunch Equity Tool. Required to be filled out by all SFAs with paid lunch prices for the

2013-2014 SY.

SP 24-2013 (Revised) Demonstration Project for Non-Congregate Feeding

05/15/2013 On Feb. 15, USDA FNS announced a new demonstration project allowing non-congregate feeding at certain outdoor summer meal

*Terminology glossary available on page 16 Page 9 of 16

Updated 5/9/2023for Outdoor Summer Feeding Sites Experiencing Excessive Heat (Revision)

sites experiencing excessive heat for summer 2013. Allows SFSP sponsors operating approved outdoor feeding sites without temperature-controlled alternative sites to operate as non-congregate sites when the area is experiencing excessive heat.

o This means that kids can take meals home (one meal per child).

o Sponsors interested in participating need to notify their State agency.

Includes FAQs. Supersedes SP 24-2013 and SFSP 10-2013.

SP 23-2013 Guidance Reaffirming the Requirement that State Agencies and School Food Authorities Periodically Review Food Service Management Company Cost Reimbursable Contracts and Contracts Associated with USDA Foods

02/12/2013 Reminder that SFAs need to oversee and monitor FSMC contracts and to ensure ongoing technical assistance and training provided by States includes this information.

SFAs must periodically review supporting documentation for all rebate credits received and ensure value of USDA foods provided to FSMCs are properly accounted for and credited to the SFA on the FSMC invoice.

Links to original guidance documents. State agencies must annually review each contract (including

support documentation) to ensure compliance. Encourages States to require monthly reporting of rebate credits. Requires State agencies to train their procurement staff.

SP 22-2013 USDA Farm to School Grants: Please Spread the Word

02/06/2013 Announces availability for the latest round of USDA Farm to School grants; encourages information sharing with SFAs (due April 24; awards announced Oct. 2013).

Memo includes information sheet about Farm to School grants (planning, implementation and support service grants available).

SP 21-2013 Family Friendly Applications

01/31/2013 USDA created a “family friendly application packet” that only includes information families need when first applying for free or reduced price meals in the school meals programs (previous packet included information specific to food service directors).

SP 20-2013 Quarterly Reporting Associated with School Food Authority Certification for Performance-Based Reimbursement

01/22/2013 State agencies need to submit quarterly reports re: the number of SFAs certified for performance-based reimbursement (6 cents); reporting instructions included.

*Terminology glossary available on page 16 Page 10 of 16

Updated 5/9/2023SP 19-2013 Paid Lunch Equity: School

Year 2013-2014 Calculations

01/02/2013 SFAs must annually review paid lunch revenue to ensure compliance with paid lunch equity requirement.

SFAs which, on average, charged less than $2.59 for paid lunches in 12-13 need to increase their average price or provide additional non-Federal funds to the non-profit school food service account (per meal increase of 4.93 percent).

Updated PLE tool to come soon.SP 18-2013 Additional Administrative

Reviews (AARs) and State Retention of Improperly-Paid Funds in School Year 2012-2013

12/26/2012 Reiterates guidance that States must:o Cover Performance Standard 1 and verification during

AARs.o Conduct AARs of select SFAs at high risk for administrative

errors (criteria definition included – high level of non responses or response-based terminations during verification and consistently claiming more than 90% free and 80% reduced) – at least 1% of total SFA count and at least 3% of total reimbursement.

o Determine procedures for retaining a portion of improperly paid funds as a result of either AARs or the CRE process.

o Additional AARs can be conducted w/ State discretion.o Overpayments to SFAs must be taken back via fiscal action;

provides State instructions for keeping overpayments. Supersedes SP 48-2011.

SP 17-2013 Early Submission of School Year 2012-2013 Verification Summary Report Data (FNS-742)

12/14/2012 Encourages States to make a deadline of Feb. 1, 2013 for SFAs to complete Verification Summary Report (earlier deadline than in the past).

Recommends States collect data on CEO schools.SP 16-2013 Revised Meat/Meat

Alternates and Milk Charts in the Food Buying Guide for Child Nutrition Programs Meat/Meat Alternates

Chart Milk Chart

12/14/2012 Provides updated Food Buying Guide sections on meat/meat alternates and milk.

Includes additional entries for soy (edamame; ¼ cup shelled = ¼ cup vegetable), chicken, tofu (¼ cup = 1 M/MA ounce equivalent) and soy yogurt (½ cup = 1 M/MA ounce equivalent).

Food Buying Guide available online at: http://www.fns.usda.gov/tn/resources/foodbuyingguide.html

SP 15-2013 Community Eligibility Option: Guidance and

12/07/2013 Instructs States how to apply for CEO program. Once an SFA is granted CEO status, this last for 4 years; free

*Terminology glossary available on page 16 Page 11 of 16

Updated 5/9/2023Procedures for Selection of States for SY 2013-2014 Monthly Federal

Reimbursement Estimator

claiming percentages may be increased if direct certification percentages rise for the SFA and/or school.

Provides monthly federal reimbursement estimator for schools to use.

SP 14-2013 Fiscal Year 2013 Allocation of Administrative Funds for State Costs of Implementation of New Meal Patterns for the NSLP and SBP

12/07/2013 Gives State guidance on proper use of funds related to the Healthy, Hunger-Free Kids Act of 2010.

SP 13-2013 (v.2) Additional Guidance on Use of Administrative Funds for State Costs of Implementation of New Meal Patterns for NSLP and SBP (Revision)

05/22/2013 Gives State guidance on proper use of funds related to the Healthy, Hunger-Free Kids Act of 2010.

SP 12-2013 School Year 2012-2013 Administrative Review Procedures and the New 3-Year Administrative Review Cycle Beginning in School Year 2013-2014

12/6/2012 Gives guidance for SY 2012-2013 reviews. Gives guidance for States in selecting schools for new 3-year review

cycle beginning SY 2013-2014.

SP 11-2013 (Revised) FNS Guidance to School Food Authorities: Flexibility in the Meat/Meat Alternate and Grain Maximums for SY 2012-2013 (Revision)

12/20/2013 For SY 2012-2013, maximums for the grain and meat/meat alternate food components are lifted (calorie, trans fat and saturated fat limits must still be met); only minimums for these categories apply.

Q&As providing additional clarification on this flexibility included.

SP 10-2013 FNS-828 School Food Authority Paid Lunch Price Report Deadline Extension for SY

12/03/2012 The State deadline to submit the Paid Lunch Price Report (FNS-828) was extended to January 30, 2013.

SP 09-2013 Streamlining At-Risk Meal Participation for School

11/28/2012 Streamlines requirements for participation of SFAs in the CACFP At-Risk Afterschool Meals Program.

*Terminology glossary available on page 16 Page 12 of 16

Updated 5/9/2023Food Authorities (SFAs) o SFAs already participating in NSLP aren’t required to attend

CACFP training before submitting a CACFP application and pre-approval visits are not required.

o SFAs can choose to follow either NSLP or CACFP meal pattern requirements for at-risk afterschool meals through CACFP.

o May follow NSLP procurement standards instead of CACFP standards.

SP 08-2013 Request for Applications for Participation in Demonstration Projects to Evaluate Direct Certification with Medicaid Cover Memo Request for

Applications Application Template CMS Informational

Bulletin to Medicaid State Agencies

Notification of Intent to Apply Template

Letters of Commitment Templates

DC-M Data Collection Tables

11/28/2012 Announces a request for applications for participation in demonstration projects to evaluate Direct Certification with Medicaid.

SP 07-2013 Summer Feeding Options for School Food Authorities

11/23/2012 Presents options available to school food authorities (SFA) for feeding children in the summer months through the Child Nutrition Programs administered by the Food and Nutrition Service (FNS).

Describes to State agencies the simplified application and review procedures now available to SFAs participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) that wish to apply for participation in the Summer Food Service Program (SFSP):

o Summer school only – NSLP and/or SBP.o Serving children in community at large – Can operate open

*Terminology glossary available on page 16 Page 13 of 16

Updated 5/9/2023SFSP site.

SP 06-2013 Determining Area Eligibility Based on School Data

11/23/2012 Provides guidance on using school data when determining area eligibility for purposes of the Child Nutrition Programs in instances where school attendance areas may not accurately reflect the population of the school for which eligibility data is being used (e.g., children regularly attend schools outside of designated attendance area, or many children attend private or charter schools).

School and non-school site eligibility may be determined based on enrollment on attendance data for:

o School children are attending,o School children would have attended, were it not for busing

or school choice (have to demonstrate the free and reduced percentages before and after shift in student population).

Supersedes memo SFSP 01-2011 (12/6/2010).SP 05-2013 Hurricane Sandy and 6

Cents Certification11/21/2012 Provides guidance for State agencies receiving questions from School

Food Authorities affected by Hurricane Sandy.

SP 04-2013 FNS-640 Data Report School Year 2009–2010 Attachment

10/12/2012 The FNS-640 report is a compilation of State Agencies Coordinated Review Efforts (CRE) results for School Year 2009-2010 and is the second year of the 5 year review cycle process, which ended after the 2012-2013 SY.

SP 03-2013 Procurement Geographic Preference Q&As - Part II

10/9/2012 The Q&A clarifies the application of the geographic preference option in the procurement of unprocessed locally grown or raised agricultural products. Included in the information:

o States must allow SFAs the option to apply geographic preference during procurement.

o SFAs determine the definition of “local” as far as preference is concerned (no solid definition).

Follow-up to memo SP 18-2011 (02/01/2011) and CACFP 09-2008, SFSP 08-2008 (07/03/2008).

SP 02-2013 Corn Masa (Dough) for Use in Tortilla Chips, Taco Shells, and Tamales

10/3/2012 Provides clarification for use of corn products traditionally manufactured with corn masa dough where the corn is treated with lime (calcium hydroxide), such as tortilla chips, taco shells, and tamales.

These products are usually considered whole grain-rich and enrichment is not required, though SFAs should check with each manufacturer of these foods that they use to be sure.

*Terminology glossary available on page 16 Page 14 of 16

Updated 5/9/2023N/A Letter from Under

Secretary Concannon Fact Sheet: Calories in

School Meals Fact Sheet: Athletic

Programs and Afterschool Meal Service

10/2/2012 This letter addresses some of the questions surrounding the changes in the new meal patterns and defends the calorie limits. The rollout campaign that accompanies this is called “The School Day Just Got Healthier.”

SP 01-2013 Federal Small Purchase Threshold Adjustment

10/1/2012 The Small Purchase Threshold, issued by the Financial Management Division on September 11, 2012, reports the simplified acquisition threshold as $150,000; replacing the previous threshold of $100,000.

ABBREVIATION KEY: FNS = Food and Nutrition Service, U.S. Department of Agriculture FSMC = Food Service Management Company HACCP = Hazard Analysis Critical Control Points LEA = Local Education Agency MDE = Michigan Department of Education NSLP = National School Lunch Program SAE = State Administrative Expense SBP = School Breakfast Program SFA = School Food Authority SY = School Year USDA = U.S. Department of Agriculture

*Terminology glossary available on page 16 Page 15 of 16

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