171st Plenary Fall MeetingOctober 22-24, 2015SUNY Buffalo State

SUNY Buffalo State– WelcomePresident - Katherine Conway-TurnerUFS Senators Joseph Marren, Scott Goodman and CGL Amy McMillan

A. Friday October 23, 2015I. President’s Report – Pete Knuepfer

Plans for this year (Pete's third year). This meeting focus on theme of diversity, there was a diversity session yesterday after the executive committee meeting. Last year the chancellor empaneled a task force and report goals were adopted. Focus should be on what is it we as faculty should do to advance diversity on our campuses? Carlos Medina speaking this afternoon.

White paper produced by UFS diversity committee three years ago-available on website "Making Diversity Count".

Applied Learning will be focus at Stony Brook.

Reporting back to campuses, facilitate process by having consistent notes for everyone. By Wednesday there will be online report from the Plenary.

Last five years budget driven by Legislation with a flat budget, which means cuts because state salary negotiations and other concerns were not accounted for. Pete used example of Oneonta VP for finance and admin (Todd Foreman) and showed how tuition dollars went towards key institutional things, and the remaining money is supposed to be used for new initiatives (faculty lines, etc). Only $50k left over. Just one example of how the state funding is not moving things forward on our campuses.

SUNY 20/20 legislation would provide increases, passed the legislature, but Governor will probably veto. Our local legislators need to hear about this and we need to contact them. State needs to meet its obligations and not dump the costs on the backs of students.

SUNY is going to look into the implications of adopting the ban the box in the application process. To remove the "convicted of a felony" from the applications.

Huge number of things thrown at campuses and occupy a lot of time, such as performance plans. Almost the same as asking campuses to create a strategic plan in two months.

Applied Learning: Gov. Cuomo had language about experiential education activity. Language specifying something about the curriculum should not be in legislation. Pete worked with state to say that each campus needs to make a decision about whether applied learning would be a requirement. Next year SUNY will provide the state with an overall plan and plan how campuses are going to reach a conclusion about requiring it. Task force (co-chaired with Pete), next week going to have a set of guidelines to campuses for second round of comments. Middle of November will be official guidance for putting the plans together. Campuses have inventory of applied learning experiences by January with defined learning outcomes and reflective process. We want to ensure that they are meaningful. By mid-April the rest of the basic plan for each campus will be due, how it will be done, outcomes and assessment.

Next academic year all campuses will have to do a feasibility study (regardless of whether it is required on our campuses or not), so worried that so many students doing this will affect job market. Also, concerns about costs (both in people and actually $$).

Other things coming up: Conference in Syracuse bringing together faculty and professional for student life. Kelly Donaghy chair of Student Life.

Undergraduate research fair at Albany, not sure whether it will continue. Undergraduate research conference going to be at Cobleskill April 15 this year (over 600 student participants last year). Cobleskill is shutting down the campus for the day to focus on this.

Note to campus reps: Performance Improvement Plans--how did the process and consultation work?

Presidential Reviews: what was the engagement (or lack thereof), Pete has access to documents.

Questions:

Decisions about bills and how it is determined if it goes up to governor? Do we know how those decisions are made? We don't know actually and legislature not in session.

DISREP-money from federal government to hospitals to help fund medical "home" for patients so hospitals can work with communities. Do other places have that kind of funding for experiential learning? Other campuses have almost nothing. The innovation fund ($18 million) may be used for that.

Old Westbury-signed letters from parents and students to legislature (over 750), so maybe we need combined effort from all campuses.

Operations committee doing a study of numbers of full-time vs. adjunct on the campuses. Expenditures on academics vs. other parts of the college. Again uses the example of Oneonta and showed an increase in the funding to academic side of the house.

In the presidential debates some candidates have been talking about making college free. Conversation of first two years free (state institution)-i.e. Obama plan. Cuomo NY state would put $500 mil into a 2 year community college pool. Community colleges get $800 mil in tuition. Pete thinks it unlikely to happen.

Relationship between SUNY Excels and Performance Improvement Plans not clearly understood.

II. Executive Committee Report & Introduction to Resolutions– Gwen Kay

Improved communication from Plenary next week, if you need the notes before that, please contact Gwen. Resolutions:1. Resolution on Family Leave--Operations Committee2. Resolution on Academic Freedom--Governance Committee3. Resolution on Board of Trustee Policy with Respect to Officers of the UFS-Governance Committee

III. Sector SessionsChancellor Award committees--are senate reps elected? Appointed for most, Geneseo VP of senate in charge, Old Westbury all elected.

Applied Learning--committees and how they are working. Potsdam has applied learning center.

Online--development and who owns the course, how it's delivered. Plattsburgh, $1500 development stipend. But, provost wants to increase online enrollment in classes to 40. Enrollment of Science Ed--other campuses experiencing decline as well.

Performance Indicator Plans submitted Wednesday -what is your (Pres and Provost) view on the consultative process? Oswego had meetings all summer with governance to work on plan. Performance plans—unclear whether this is this something that we are going to be doing every year.

Geneseo Enrollment management--biology exploding, gen Ed process going on way too long. Performance plans—unclear whether this is this something that we are going to be doing every year.

Cortland GE--keeping a diversity requirement (prejudice and discrimination).

Issues with student diversity survey, implemented with registration and not anonymous and students have to do it for registration. Students really can't opt out, comes up with every attempt to register if not completed. Registrar's office. Has it been communicated to students?

IV. Carlos Medina – Diversity Conversation, Diversity Officer and Senior Associate Vice Chancellor for Diversity, Equity and InclusionSUNY Policy on Diversity-What are we doing on our campuses to have our students succeed and inclusion is the key to the experience, because NY is diverse, but segregated. Statutory mission of SUNY is access.

Created task force with Alex Cartwright and Carlos Medina as co-chairs.

Task Force Focus Areas and striving to be most inclusive state university system in the country. Aligned with completion agenda. Narrow URM achievement gap to 8.6% in six year grad rates. URM enrollment up from 14.7% to 23.8%. 1/3 of campuses have chief diversity officers. Tracking info and report on an aggregate basis. URM population increasing and they need credentials. Latino population growing by 127% and Asian pop growing by 96% in 20 years.

CDOs on every campus, CDO networks. Strategic/Diversity/Inclusion plans. Cultural competency training.

Working with campuses to make sure search firms have experience with diversity recruitment, faculty with trailing spouses.

Survey tool for students.

Break us into groups and report back.

V. Chancellor’s Office Report

VI. Sector Reports with Chancellor Nancy ZimpherUniversity Centers

-Process of consultation with campus governance, what will you do to ensure campus Presidents follow due process. Shared governance at University of Iowa and absence of shared governance in decision to select campus president. What to do with "offenders". Maybe letter from CGLs stating what the consultation was.

-University centers have increased enrollment, but consequences for infrastructure and students getting classes they need. Sufficient funds for these initiatives in capital budget.Legislature says that a five year capital plan is being considered. Need to convince them that SUNY needs the infrastructure.

Comprehensives

1.) Several years ago we were told that $100 million from SUNY savings would be out into teaching lines. Do you have any data on that effort? Or is there another way that the money was spent?

*2.) We're concerned that there may be a culture of competition within sectors and between sectors in dealing with distance education. What is the system doing to allow us all to participate without it becoming a free-for-all between all of us? What can we do to help each other? Revenue sharing from online so that if my student goes to your campus for this course, then we need to share resources.

*3.) There have been several important initiatives, such as Start-Up NY for example, that may not have matrices that have worked out best for colleges in our sector. How can we have a conversation about the future in helping each other to be more involved? Metrics debated for 2 years and started with 200+, intended to be adaptability by campus and sector.

*4.) We'd like to invite you to a special sector meeting with senators and selected others in Albany or someplace convenient for you where we can talk about how we can support SUNY goals. This would help System by providing the faculty leadership and potential buy-in on a bigger scale to help SUNY achieve the vision for the future.

Health Sector-Update sector and senate on board of trustee plan for health science center and governance.

Assigned subcommittee of board of trustees to examine governance structures,

-A lot going on in this sector, transformation in health care delivery. Is divorcing hospitals from medical schools a good idea, but we need them for clinical placements.

Technology-Student Diversity survey has many issues (i.e. not anonymous), how can we move forward

when some registrars are not prepared to put this survey forward. Student ssurvey of self-identification. Are our diverse students getting what they need? Also going to be some compliance issues and challenges of registrars.

-Keep track of diversity in presidents, but not LGBTQ. Acknowledge hurdles, but gave the issue of self-identification our attention.

Special and Statutory -Sector has evolving faculty positions, is there a system vision regarding evolving faculty

positions? No MOU with Alfred yet, holding out to get what we want. Academic issues with statutory colleges is more on paper than in practice. Ask Alex to look into the delays on positions.

CGLs-

-Share with us who is reviewing the performance investment plans and criteria? Performance proposals all in, but Alex will share with Pete what criteria are used. Understands that campuses are flooded with requests.

VII. Provost Office Report – Alexander Cartwright, Provost and Executive Vice ChancellorPlans for increasing enrollment in the system to 150,000.

-increase traditional enrollment on campuses that can grow. -increase certifications and "micro-credentials" (eg. two month certificates).-increase online.

B. Saturday, October 24I. Faculty Council of Community Colleges Report, Nina Tamrowski, President

-SUNY Excels, wide variation in consultation on the plans. Some campuses had a lot of consultation and others didn't.

-New applied learning documents coming to campuses by the end of the semester. Second opportunity to comment to Pete Knuepfer and Nina Tamrowski until Nov. 10.

-SUNY Voices, money from SUNY to support shared governance and a possible workshop held in March for Faculty and Students.

-Micro credentials, happening on campuses already, so things like short term certificates. But, strong influence on curriculum. eg. Developmental math (QuantWay) piloted on campuses (private company).

-Budget language established community college council for each region and concern is that it is a way to curtail local community college autonomy because they are the regional councils are for economic development.

II. CUNY University Faculty Senate Report, Terry Martell, Chair-last year as governance leader.-6th year with no contract for CUNY faculty.-state budget, working to set tuition increase and increase mandatory budget. Working with

SUNY UFS, FCCC, SA.

III. SUNY Student Assembly Report, Tom Mastro, President-campus outreach, meeting with system admin, and student leaders.-external affairs committee, improving image and collaborations.

-Kai Malik, SUNY Oneonta, working on this.-run down of tasks associated with committees.-Advocacy plan for strategic issues.-New data collection plans fall conference, campus involvement.

IV. UUP Report, Fred Kowal, President-report by Philippe Abraham. Contract negotiations.-Fall negotiations team visits, December 16 presentations.-contract@uup.org, pabraham@uup.org to get input to Philippe.-web page has suggestion form on UUP homepage

V. Resolutions

1. SUNY Faculty SenateResolution Requesting Modification of Family Medical Leave Policy Whereas it is understood that healthy work-life balance and attention to family life create healthy and productive work environments and allow employers to retain employees in which they have already invested; and Whereas employers in states that have adopted Family Medical Leave (FML) policies have found social and economic benefits for employees and employers following the implementation of paid family leave policies; and Whereas university systems that have adopted family friendly policies report gaining a competitive advantage for recruiting and retaining exceptional employees; and Whereas the ability to balance short-term family needs with the demands of the workplace is important for maintaining employees’ good work performance and the health and wellness of employees; and Whereas many employees within the State University of New York will experience a need for FML at some point in their careers; and Whereas campuses across the SUNY system have inconsistent policies and procedures surrounding the implementation of FML and there is no singular direction from the State University of New York, nor the State and Federal Governments; and Whereas SUNY does not have a policy of paid FML and therefore retaining salary during FML requires the use of accrued sick and/or vacation leave; and Whereas The Policies of the Board of Trustees (Title F, §1b) state that a “leave of absence without salary may also be granted under appropriate circumstance, for the purpose of child care”, and Whereas the current New York State (NYS)-United University Professions (UUP) contract requires that

academic and professional staff who want to extend the timeline for the continuing appointment decisions for FML must either (a) take leave without pay, (b) choose part-time service (losing some percentage of their salary) or (c) step out of rank or title and take a qualified academic rank or a qualified professional title (sometimes called “stop the tenure clock”); and Whereas the need for FML does not always occur in convenient alignment with the academic calendar and presents difficulties for irregular start and end dates for FML, requiring flexibility with respect to employee workload; and Whereas academic-year faculty have no leave time accruals beyond sick leave and may therefore not have sufficient paid leave to use for FML; and Whereas at least nine faculty senate bodies in the SUNY system endorsed a resolution supporting FML in April or May of 2015; and, Whereas, the adoption of clear and open policies for FML for faculty and professionals at SUNY could provide a model for how FMLA could be implemented to benefit other state employees; therefore Be it resolved that the University Faculty Senate (UFS) requests that SUNY System Administration, in the next round of contract negotiations, work with union representatives to address the implementation of FML in a system system-wide and uniform way and to advocate for paid FML that promotes retention of valuable employees and increases employee morale while addressing issues of equity. Specific items might include, but are not limited to (a) changing the language in the current NYS-UUP Contract/SUNY Board of Trustees Policies to eliminate the requirements for extensions of the timeline for continuing appointment and adopt a “stop the tenure clock” policy for FML that does not compromise our employees professionally by requiring them to step out of rank or financially by forcing them to accept reduced pay or part-time assignments; and (b) amending the BOT of Trustees Policies on “Title F Other Leaves” to remove language that presents childcare leaves as unpaid leaves, in keeping with the intent of FML; and Be it further resolved that UFS senators and Campus Governance Leaders are urged to advocate for support of this resolution on their campuses in order to express to SUNY, UUP, and the State of New York’s Chief Executive that appropriate FML policies and their implementation are important to a broad number of campuses and should be of high priority in the next round of NYS-UUP contract negotiations. Passed without dissent

2. Resolution on Academic Freedom – Draft October 19, 2015 Whereas, recent public cases challenging the precepts academic freedom have been in the news and; Whereas the outcome of each current case potentially alters the intellectual, campus, and teaching climates on SUNY campuses BE IT RESOLVED THAT the SUNY Faculty Senate urges each SUNY campus governance organizations to have an open discussion on the attached documents during the 2015-2016 academic years AND BE IT FURTHER RESOLVED that governance on SUNY campuses are urged to perform a comprehensive review of all campus documents to determine that any statements on academic freedom are consonant with precepts of academic freedom and consistent with action items from the campus-wide discussions.

NOTE: attachments-discussion package, FCCC white paper, AAUP white paper.

Passed without dissent

3. Resolution on BOT policies change

Resolution on Changes to the Policies of the Board of Trustees with respect to Officers of the University Faculty Senate

Whereas the addition of the President of the University Faculty Senate to the SUNY Board of Trustees has substantially increased the workload of the President, and

Whereas recent UFS presidents have accommodated the increased workload by increasingly delegating tasks to the Vice-President/Secretary, and

Whereas as the Vice-President/Secretary increasingly represents the UFS in a variety of venues, and

Whereas the potential exists for situations in which the position that the Vice-President/Secretary must support and present on behalf of the UFS may be perceived to be in conflict with interests of the campus that the incumbent was elected to represent,

Now therefore be it resolved that the University Faculty Senate recommends to the Board of Trustees that its Policies be amended to have the Vice-President/Secretary relinquish the position of Senator upon assuming the office of Vice-President/Secretary, and

Be it further resolved that to so effectuate, the Senate recommends to the Board of Trustees that Article VII, Title C of the Policies of the Board of Trustees be amended as indicated, and

Be it further resolved that effective upon approval by the Board of Trustees the same changes are made to Article III, Section A of the University Faculty Senate Bylaws.

TITLE C. OFFICERS§ 1. President of the Senate.

Before July 1 of each odd-numbered year, the Senate shall elect one of its elected members or the current Vice-President/Secretary as President of the Senate for a term of two years. Upon election as President to the Senate, an elected member shall vacate the position as the representative of his or her unit in the Senate. The President of the Senate shall preside at all meetings of the Senate and shall exercise such other powers and duties as may be vested in the President by this Article and the bylaws of the Senate. The President shall be an ex officio member of all Senate committees. The President of the Senate may be reelected for a second term, but may not thereafter be eligible for a successive term provided however that a President initially elected to fill the minor portion of a term arising from a vacancy is eligible to serve two additional successive full terms.

§ 2. Vice-President/Secretary.

Before July 1 of each even-numbered year, the Senate shall elect one of its elected members to serve as Vice-President/Secretary for a term of two years. Upon election as Vice-President/Secretary, the elected member shall vacate the position as representative of his or her unit in the Senate and shall serve as a nonvoting member of the Senate. The Vice-President/Secretary shall take and keep minutes of the Senate and shall exercise such other powers and duties as the Senate shall provide in its bylaws. The Vice-President/Secretary shall serve as President of the Senate during that officer’s absence or inability to act.

The Vice-President/Secretary of the Senate may be reelected for a second term, but may not thereafter be eligible for a successive term provided however that a Vice-President/Secretary initially elected to fill the minor portion of a term arising from a vacancy is eligible to serve two additional successive full terms.

§ 3.Vacancies.

A vacancy in the office of President or Vice-President/ Secretary shall be filled for the unexpired term in the same manner as the original election, at the next succeedingmeeting of the Senate following the occurrence of the vacancy. In the interim, the Executive Committee shall elect one of its members to serve in an acting capacity until the vacancy is filled.

Passed 42 in favor, 1 opposed

4. Resolution to adopt the Undergraduate Academic Programs and Policies Committee report entitled “Service-Learning in SUNY: Current Status and Strategies for Implementation” Whereas, the service-learning subcommittee of the 2014-2015 Undergraduate Academic Programs and Policies Committee has researched, collected data, and produced a report entitled “Service-Learning in SUNY: Current Status and Strategies for Implementation”; and Whereas, the report is the culmination of interviews with campus service-learning champions from 54 institutions in the SUNY system; and, Whereas, the report provides a baseline knowledge from which service-learning, as a form of applied learning, may be understood, explored, and improved at a system-wide level; and, Whereas, the report makes the following simple recommendations: 1) Individual campuses should take time to define service-learning for their campus and set criteria under which courses can be designated to include service-learning, consistent with guidance from the Applied Learning Steering Committee2) Disseminate information effectively on campus. The report yields a number of ways that faculty and students learn about this opportunity.3) Assess the outcomes of service-learning.4) Provide incentives for service-learning to increase the number of participating faculty and students (e.g., through tenure and promotion rules, small grants, and recognition awards), Therefore Be It Resolved that the University Faculty Senate of the State University of New York adopts the “Service-Learning in SUNY: Current Status and Strategies for Implementation” report and encourages campuses to follow the four recommendations developed as a result of the report’s findings.

Background The subcommittee on service-learning of the 2014-2015 Undergraduate Academic Programs and Policies Committee investigated how service-learning is executed throughout the SUNY system. Individuals on this subcommittee include Andrea Zevenbergen (Fredonia), Dan White (SUNY Polytechnic), Amitra Wall (Buffalo State), Ramona Santa Maria (Buffalo State), Michael Jabot (Fredonia), and Sarah Titus (Fredonia). Interviews with individuals involved in service-learning on the various SUNY campuses were conducted between November and March. One knowledgeable representative from each campus (e.g., coordinator of service-learning) was interviewed. In total, interview data were obtained from 52 of the SUNY campuses. The follow is excerpted from the conclusions that will be presented in the service learning report. Andrea Zevenbergen from Fredonia is the first author and principal contributor to the analysis. “Ninety percent of the SUNY campuses participated in this investigation. Of these campuses, approximately three-quarters of them have service-learning opportunities for students on the campus. The university centers and university colleges are more likely than the colleges of technology and community colleges to have service-learning opportunities. On most campuses, service-learning is optional, rather than required. Approximately one-half of the campuses which offer service-learning have at least one program of study which requires service-learning. On most of the campuses which offer service-learning, there is no minimum number of hours established for students to complete. Most of the campuses that offer service-learning opportunities complete at least some assessment of service-learning, but the types and comprehensiveness of assessment strategies vary across campuses. Campuses have generated many ways to inform students and faculty about service-learning opportunities. On most campuses that have service-learning, students receive credit for participation and the credit is integrated into a typical course. With regard to service-learning policies, the most common campus-wide policies apply to criteria under which courses may be designated as including service-learning. Many campuses have recommended forms for faculty, students, and community partners including contracts, applications, student time logs, and assessment measures. Most faculty and professionals on the SUNY campuses do not receive additional compensation for including service-learning components in their courses. In general, financial resources for service-learning are limited. When resources do exist, they are typically used to support the development of courses that include service-learning, student transportation to service-learning sites, and training opportunities for faculty and professionals. Reported barriers to service-learning occurring on the campuses included lack of administrative support and campus infrastructure for service-learning, lack of financial resources, and lack of

time for faculty and students to participate in service-learning.” The subcommittee has included recommendations and an appendix with the report that includes best practices, typical forms, and ways of integrating service learning into the curriculum.

Moved to postpone until January meeting. Postponed to give people time to read the report.

VI. Committee ReportsDiversity and Cultural Competence Committee – Noelle ChaddockEthics and Institutional Integrity Committee – Carlie PhippsGovernance Committee – Peggy De CookeGraduate and Research Committee – Rosalyn RuferOperations Committee – Tom Sinclair Programs and Awards Committee – Bruce LeslieStudent Life Committee – Kelley DonaghyUndergraduate Committee – Dan White

VII. Other/new business

VIII. Appendices

A. Applied Learning

September 10, 2015

MEMORANDUM

To: SUNY Campus Presidents, Chief Academic Officers, and Campus Governance LeadersFrom: Alexander N. Cartwright, Provost and Executive Vice ChancellorSubject: Applied Learning Update – Documents for Review

I am writing with an update on the Applied Learning Initiative at SUNY with specific information and guidance designed to help you and your campus Applied Learning team develop an Applied Learning Plan consistent with Trustee policy and State statue.

You may recall that in January, as part of the State of Opportunity Agenda, the Governor’s agenda book contained language around making Experiential and Applied Learning a graduation requirement for SUNY and CUNY campuses. Our faculty governance leaders responded with concerns, and the enacted language in the New York State budget was modified by still requires action during the next year from all campuses. The new language is

reflected in the recent Board of Trustees resolution on Experiential and Applied Learning, and refers to each campus making an autonomous determination as to whether they will mandate a graduation requirement at the campus level.

Last November I reached out to you to identify a campus liaison for the Provost’s Applied Learning Advisory Council (membership list included in materials below). This liaison has been responsible for gathering a campus team of experts to review applied learning work, attend meetings, and develop your individual campus commitment letters which were shared at regional engagement meetings this past April. All work on this plan should move forward respecting the existing campus teams and work to date (campus commitment letters, applied learning advisory council). The strongest campus teams will include representation of students and campus governance leaders. If you would like to see work that you campus has already submitted including campus commitment drafts please check with your Applied Learning Advisory Council member or email SUNY Applied Learning Director Elise Newkirk at: AppliedLearning@suny.edu.

In addition to this large working committee I have created an Applied Learning Steering Committee in response to the 2015-16 legislation on applied learning and the resulting Applied Learning resolution. This committee is comprised of representatives from the University Faculty Senate, Faculty Council of Community Colleges, SUNY Distinguished Professors, and SUNY Student Assembly. The Committee’s charge is to both carry out the letter of the legislation while maximizing the significant work that has already been done to date by faculty across the university, many of whom have long been working to ensure that students have access to high quality applied and experiential learning opportunities.

As a number of campuses have already reached out to me with questions regarding the resolution, my goal has been to work with the Steering Committee to provide you with general guidance before summer’s end. I am pleased to share with you the following guidance documents to support your campus through the creation of an Applied Learning Campus Plan between now and 2017. Please take the next month to review the documents and respond with concerns or questions no later than October 5th via email to AppliedLearning@suny.edu .

Timeline of Expected Work. Use this document to get an understanding for campus requirement due dates.

Applied Learning Guidance to Campuses. Use this documents to familiarize yourself with the various parts of campus plans.

Applied Learning Parameters. This document outlines the criteria an activity must meet to be designated as an approved applied learning experience.

Applied Learning Common Definitions. These updated common definitions detail many types of applied learning and offer a definition of applied learning in general.

Please keep in mind that while these documents are meant to provide you with an overview of expected work and due dates, the Applied Learning Steering Committee, the Applied Learning Advisory Council and our Director of Applied Learning will continually reach out with specific

format requirements and supportive documents and workshops to aid in the development of your plan. The Campus Plan is broken out into multiple sections, with different sections having different due dates (as referenced in the Timeline). The first part of this plan, including sections one and two, will be due this coming January.

‘’As referenced in the guidance document, additional items to consult can be found here: https://www.dropbox.com/sh/k9sv0bso6nshse9/AAANy3EraYxufhUnaEJj5m1Fa?dl=0

If you have questions or concerns, please do not hesitate to reach out to Ms. Newkirk.

Copy: Chief Academic OfficersCampus Governance LeadersMembers of the Applied Learning Council

B. Committee Reports

1. Committee on Equity, Inclusion, and DiversityReport Date: October 22, 2015Presented at: Fall 2015 UFS Plenary Charge: The Committee on Diversity and Cultural Competence [now known as the Committee on Equity, Inclusion, and Diversity] will concern itself with issues pertaining to equity, inclusiveness and access, as they are reflected in the curriculum, student body, and personnel of the State University. Among the activities of this committee will be collecting and disseminating information, organizing periodic meetings and workshops, and providing guidance and recommendations to the Senate so that it may act with the best intentions of all people in mind. 2015-2016 Committee Members: Chair: Noelle Chaddock, ChairChief Diversity Officer - Director Multicultural Life and Diversity, SUNY CortlandEvan BigamCommunity Development Specialist, SUNY OswegoTimothy Gerken, Chair UFS Ad Hoc Committee on LGBTQAI MattersAssociate Professor, Morrisville State College

Sunil Labroo Professor, SUNY OneontaGloria Lopez Affirmative Action Officer, SUNY System AdministrationChrisel Martinez SUNY Student Assembly

Carlos Medina Chief Diversity Officer, Associate Provost, SUNY System AdministrationSean Simpson Westchester Community CollegeSoundarapandian Vijayakumar Associate Professor, SUNY CobleskillAimee Woznick Director of Academic Support Services & Asst. Professor, Empire State CollegeJie Zhang Associate Professor. The College at BrockportRuhan Zhao Associate Professor, The College at Brockport

Committee Goals for 2015-2016: 1. Resolutions related to the Making Diversity Counts White Paper especially around promotion and tenure and considerations of service and publication around diversity inclusion and equity work2. Reach out to the Programs and Awards Committee about developing recognitions for campuses and individuals who are doing good work around Diversity, Equity, and Inclusion3. We will reach out to the campuses that have not finished the diversity survey with a return date of November 6, 2015 and begin working on analyzing the data with a report for the UFS body during the spring plenary4. We will engage the senate in a conversation about the gap between illegal acts of discrimination and harm and the behaviors that negatively impact cultural climate in an attempt to identify ways to hold our campuses accountable for cultural climate issues5. Work with student life and the ADHoc LGBTQAI Matters in creating a resolution addressing the strong recommendation for implementation of the banner, registrar, and ID creations for preferred name and gender identity applications6. Co-drafting/submission of a resolution addressing gender inclusive spaces with the AdHoc LGBTQAI Matters and Student Life Committee7. We will be doing a research project on the practices. Processes and impacts around disclosing felony convictions at the point of application8. We will be doing a research project on the practices, process, and impacts of how diversity is being measured on campuses and in the system:a. Addressing the conflation of international and domestic students faculty and staff in the reported diversity number which is potentially confusing our sense of success in diversity as well as the ability to recruit, retain, and support our community across populationsb. Examining the role of the “other” boxc. International students – programs and locations of those students in the system – we are concerned with the non-matriculated student experience and the integration experiences of all international studentsd. International and Domestic Faculty and Staff matterse. Representation of visible and invisible populations outside of the federal mandated

categories in our diversity numbers Committee meeting dates: Currently meeting via phone conference. The last phone conference was on October 16, 2015. Committee accomplishments since previous UFS Planning Meeting:1. Identified subcommittees that will be moving the committee goals listed above forward2. Started talking to Carlos Medina about he November 2016 2nd ODEI/UFS Co-hosted Diversity Conference3. Proposed, planned, and implemented a diversity training session for University Faculty Senate to occur on October 22, 2015 in Buffalo New York.4. Name change for the committee to Committee on Equity, Inclusion, and Diversity to better represent what the committee focuses on in the SUNY System Requests to UFS Senators from committee:

1. Please make sure your campus fills out the UFS Diversity Survey we should have a 100% return

2. Please make sure that diversity equity and inclusion are part of your faculty senate and sector conversations. Just asking “what is going on with diversity equity inclusion access impact and bias on your campuses” will elicit a great deal of information.

3. Dig out that white paper! What has your campus done with this document? How can we help?

4. Has your body had a conversation about the Board of Trustees resolution on diversity? If not, why not? This should be a shared governance conversation.

2. Committee On Ethics and Institutional IntegrityPresented October 24, 2014 Fall UFS PlenaryAt SUNY Buffalo State, Buffalo NY Charge: The committee will study and make recommendations to the SUNY University Faculty Senate President regarding issues of professional behavior, ethical conduct and institutional integrity as they relate to faculty, students, administrators and other personnel in SUNY and higher education. The committee will gather information and serve as a resource for the Senate and the University. The Committee will not serve as a disciplinary body nor will it take part in judicial proceedings.The Committee’s area of activity and interest will be quite broad and will include but not be limited to the following areas as they pertain to the State University of New York:

Curriculum, Academic honesty, Research, scholarship and creative activity, Instructional, institutional and operational policies and practices, Personal integrity, Electronic communication, Confidentiality, Use of university resources, Conflicts of interest and commitment, Financial transactions, Impact on the environment, Hiring and admissions practices Committee members: Carlie Phipps—Chair, Joshua Altemoos (SA), Amitabha Banyopadhyay (Farmingdale), Reneta Barneva (Fredonia), Sharon Boyce (Morrisville), Sandra Casey (System Admin), Andrew Fitz-Gibbon (Cortland), Joe Marren (Buffalo State), Kathleen Powderly (Downstate), Camilio Rojas (Dutchess CC, FCCC), Subrata Saha (Downstate), Diane Tice (Morrisville) Committee Goals:1. Submit SUNY Ethical Values statement for discussion at the fall plenary, confer with FCCC during the late fall, vote at January plenary2. Develop a white paper on electronic privacy issues3. Develop guidelines for implementation of the recommendations in the Chancellor’s Task Force on Social Media Responsibility report based on the Ethical Values statement4. Work with Student Life committee on Bullying and Hazing paper Committee meeting dates: September – UFS planning meeting, November meeting by phone conference, spring phone meetings to be planned Committee accomplishments since previous UFS Plenary:Completion of Ethical Values statement and population of subcommittees to work on the electronic privacy statement Requests to UFS Senators from committee:

1. Approval of Ethical Values statement2. Alert committee members to any electronic privacy issues that have arisen on your

campuses3. Watch for requests for information including your campus privacy policies

Anticipated upcoming actions/accomplishments:We anticipate completing the ethical values statement for the winter plenary, and the privacy white paper by the spring plenary.

3. Governance Committee

Charge: The Committee shall concern itself with University-wide governance and shall provide guidance on matters of campus governance. The Committee shall interact with local governance leaders of the University. 2015-16 Committee Members:Chair, Peggy A. De Cooke - Purchase College Phillipe Abraham - University at Albany; Dale Avers – Upstate Medical; Mark Blakeslee – Morrisville; Ross Borden – Cortland; Marc Cohen – Student Assembly; Justin Giordano-Empire State College; Norman Goodman - Stony Brook University; Yenisel Gulatee – University at Albany; Fred Hildebrand - System Administration; Kat Lielar – University at Buffalo; Walt Nadolny - Maritime; Wendy Ravitz – System Administration; Jack Rivituso - Cobleskill; Ron Sarner-SUNY Poly; Shishir Singh – Empire State College; Daniel Smith – SUNY Polytechnic; Ken Vennette – Fulton Montgomery Community College Committee Goals for 2015-16:1. To finalize a resolution requesting that campuses discuss academic freedoms and formulate language that clarifies these freedoms for inclusion in campus bylaws, policies and procedures manuals, and handbooks. The resolution will be accompanied by a discussion packet to facilitate the discussions.2. To finalize a Senate Bylaw amendment to have the Vice-President/Secretary of the Senate relinquish the campus seat upon election to the VP position.3. To develop guidance for campuses regarding faculty bylaws focused on academic searches at the level of Dean and above (excluding Presidents).4. To make recommendations concerning the timing and time frame of the review, productive ways to involve all campus constituencies in the review, and ways to regularize the process.5. Develop a white paper addressing the role of contingent faculty in shared governance, and provide guidance to campuses on the constitution of fair service and level of involvement in campus governance. Committee meeting dates:9/24-25/2015: Committee Planning Meeting (face to face)12/2015: Committee Meeting (Electronic) (TBD)02/2015: Committee Meeting (Electronic) (TBD)03/2015: Committee Meeting (Electronic) (TBD)

04/2015: Committee Meeting (Electronic) (TBD) Committee accomplishments since previous UFS Plenary:1. Academic Freedom and Foil PapersThe committee finalized the academic freedom discussion paper and made the decision to present this paper, the Foil Paper (written by R. Sarner), and some additional resources on academic freedom (e.g., the FCCC White Paper and Position Statement) as a discussion package for campuses. The discussion package will be accompanied by a resolution urging campuses to use the resources provided as a basis for campus-wide discussion about academic freedoms and to formulate language clarifying these freedoms for inclusion in campus bylaws, policies and procedures manuals, and handbooks.2. Academic Searches at the Level of Dean and Above (Excluding Presidents)Last spring, the committee developed and distributed a survey exploring campus search practices. Responses were received from 23 campuses. P. De Cooke presented preliminary analyses that the committee discussed; when campuses have defined search procedures, they are generally followed but only half of the responding campuses had such procedures. A small subcommittee will do additional more in-depth analyses to highlight problems with procedures. The committee has discussed developing guidance regarding faculty bylaws focused on searches. 3. Bylaws AmendmentA proposal was put forth to amend the Senate Bylaws to have the Vice-President/Secretary of the Senate relinquish the campus seat upon election to the VP position. The process of drafting the bylaw change raised several larger issues, including what happens when the Senator/VP terms do not coincide, whether the VP who has relinquished a seat is eligible to run for president, and ratification issues with the Board of Trustees. R. Sarner will finalize a draft of the amendment. 4. Presidential ReviewsP. Knuepfer asked the committee to review the process put in place last summer to review campus presidents, with particular emphasis on commitment to shared governance as reflected in the evaluation survey. After reviewing the survey materials, the committee has identified several issues with the process and is discussing a recommendation to P. Kneufer concerning the timing and time frame of the review, productive ways to involve all campus constituencies in the review, and ways to regularize the process. 5. Contingent FacultyThe committee continues its examination of best practices for involving contingent faculty in

shared governance, begun last year. R. Borden has compiled information describing the definition of voting faculty in the state-operated and contract colleges and in the community colleges. The committee is drafting a survey to further explore how campuses actually translate these written practices into reality. Discussions this year will focus on the roles that contingent faculty can/should play in voting on issues of importance to their institution, expectations for fair and equitable service to their institutions, and issues of climate, culture and civility. Requests to UFS Senators from committee:The committee expects to distribute a brief survey concerning contingent faculty prior to the winter plenary (see point 5, above). Anticipated upcoming actions/accomplishments:1. The committee has finalized wording on the academic freedom resolution and discussion package and looks forward to presenting this resolution to the Executive Committee and UFS for consideration at the Fall plenary. 2. The committee has finalized wording on a Senate Bylaws amendment to have the Vice-President/Secretary of the Senate relinquish the campus seat upon election to the VP position, and looks forward to presenting this resolution to the Executive Committee and UFS for consideration at the Fall Plenary. 3. The committee is developing a brief survey to explore the role of contingent faculty on system campuses that will be distributed to Senators prior to the Winter 2016 Plenary.

4. Graduate Academic Programs and Research CommitteeCharge: The Committee serves as a source of professional advice and guidance to the Senate on matters relating to the quality, operation, and encouragement of graduate programs and research. To these ends, the Committee may be concerned with the procedures, criteria, and support of existing and new graduate programs within the University. The Committee may review and recommend policies and procedures relating to moral and ethical concerns of research and graduate studies and other matters involving the furtherance of research and graduate studies within the University. 2015-2016 Committee Members:Chair: Rosalyn Rufer (SUNY Empire State College)

Sylwia Starnawska ESC sylwia.starnawska@ESC.EDU 1stChristine Paige ESC christine.paige@ESC.EDU 1stMartin Kaczocha Stony Brook martin.kaczocha@STONYBROOK.EDU 3rdRosalyn Rufer ESC Rosalyn.rufer@ESC.EDU 2-chairNeil Ringler ESF nhringle@ESF.EDU 1stHelen Durkin Downstate helen.durkin@DOWNSTATE.EDU 1stShelly Mozlin Optometry rmozlin@SUNYOPT.EDU 1stNick Butler Student Assembly nbutler2@ALBANY.EDU 1stScott Goodman Buffalo State goodmams@BUFFALOSTATE.EDU 2ndKathleen Caggiano-Siino SUNY RF kathleen.caggiano-siino@RFSUNY.ORG 2ndPhil Ortiz System Admin phillip.ortiz@suny.edu 1st Committee Goals for 2015-2016:• 2017 Graduate Research Symposium (Subcommittee: Phil Ortiz, Kathleen Caggiano-Siino, Sylwia Starnawska; Christine Paige)o Investigate alternatives by 11/2015o Connect with annual graduate research conferenceo Present recommendations of UFS 12/2015• Feasibility of System-wide or multi-campus IRB – has been turned over to System Administration – Phil Ortiz will update the committee October 2015• Grant writing handbook – outline developed; will create an electronic resources with the possibility to turn it into an interactive delivery. (Christine Paige, Rosalyn Rufer, Fred Walter, Martin Kaczocha, Scott Goodman)• Explore possible funding sources to support undergraduate fellowship for graduate work at SUNY campus (Sylwia Starnawska, Shelly Mozlin)• Identify ways to encourage faculty research across campuses through survey –draft written, IRB approval underway (Scott Goodman, Neil Ringler, Rosalyn Rufer, Martin Kaczocha, and Kathleen Caggiano-Siino)• Coordinate with undergraduate committee on LOB – lessons learned (Scott Goodman).• Conclude pilot study to incentivize grant writing applications for the NIH F31 grantsPhase I – workshops well concluded October 2nd) Over 100 students participated with prior years averaging around 40 students. Phase 2 – submission of grant applications due mid December 2015. Committee will measure the success of submission rate and later follow-up to determine the number of grants awarded (Kathleen Caggiano-Siino, Scott Goodman, Rosalyn Rufer, Martin Kaczocha) Committee meeting dates (include type of meeting):1. September 24th – Fall planning meeting

2. October 19th 12-1 teleconference3. November 16th 12-1 teleconference4. December 21st 12-1 teleconference5. January 11th 12-1 teleconference6. February 8th 12-1 teleconference7. March 14th 12-1 teleconference8. April 11th 12-1 teleconference9. May 9th 12-1 teleconference Committee accomplishments since previous UFS Plenary: Pilot study to incentivize grant writing applications, well underway Plan to have full results and report to the UFS for the April 2016 Plenary. Draft survey written and IRB approval underway to determine what might increase faculty research across SUNY.

5. Programs & Awards CommitteeCharge: The Committee promotes the educational and scholarly interests of SUNY faculty through the development and strengthening of University-wide programs, grants, and awards. 2015-2016 Membership Robert BoothFredoniabooth@FREDONIA.EDUValentin Brimkov Buffalo Statebrimkove@BUFFALOSTATE.EDUJian CaoStony Brook Univjian.cao@stonybrookmedicine.eduBruce Leslie (Chair)Brockportbleslie@brockport.eduLogan RathBrockportlrath@brockport.eduJane StephensonMorrisville State stepheje@morrisville.eduHope SunEmpire State Collegehope.sun@esc.eduMiriam VincentDownstate Medical Ctr miriam.vincent@downstate.eduRyan YeungBrockportryeung@BROCKPORT.EDUCommunity College LiaisonIris CookWestchester CCiris.cook@SUNYWCC.EDUSUNY Staff LiaisonsBob KraushaarSUNYRobert.kraushaar@SUNY.EDUYvette RobertsSUNYyvette.roberts@SUNY.EDU Committee Goals for 2015 - 2016:

Review the policies and procedures for Chancellor’s Awards for the 2016-2018 cycle• A variety of policies and procedures are being reviewed for the 2015-2017 cycle guidelines, which will be distributed in summer, 2016.• The Committee will propose that nominations are eligible in the CAT for nominees who are on sabbatical, as they currently are for the CAS&CA and CAS.• The Committee will propose that Clinical Faculty are eligible for the CAS&CA and CAS as they are currently for the CAT.• The Committee is discussing a solution for the current anomaly that full-time non-tenure track faculty are not eligible any Chancellor’s Award. Possible solutions are to change qualifications either for the CAT or the CA for Adjunct Teaching. • As a new program, lessons need to be learned to fine tune the CA for Adjunct Teaching. There are problems defining ‘adjunct’ as well as the bigger issue of whether to include full-time non-tenure track faculty. The Committee hopes to put it on a two-year cycle like other CAs in its mature version.• The Committee is discussing the definition of shared governance for the Senate’s CA forShared Governance. A continual issue is whether to favor a long record or a major event. Like the CA for Adjunct, we hope to put it onto a two-cycle.• The Committee is discussing definitions for the CAs for Librarianship and ways to increase nominations.. Programs Sub-Committee will begin reviewing the Conversations in the Disciplines (CiD) program toward possibly recommending major reforms for 2016-2018 award criteria.• Review the 40+ year record to consider whether its original purpose is still relevant as theprogram was designed to bring former teachers college faculty up to speed in theirdiscipline on as many campuses as possible.• Examine the existing policy of identical $5000 awards and consider a variety ofAwards. Fewer awards of larger amounts might provide more ‘bang for the buck’. Electronic communication provides possible ways to increase participation and impact.• The original ban on pedagogical topics will be reconsidered with the possibility thattopics integrating disciplinary knowledge and pedagogy be made eligible. Oversee administration of the Conversations in the Disciplines (CiD) awards for 2015-2016• Raise the CiD profile, especially with a goal of a more timely rollout this year andfind ways to communicate directly to faculty rather than through administration.• The Committee will review the current procedures with an eye to clarifying language tocorrecting problems observed in last year’s award cycle.• Review applications for 2015-2016 awards

Distinguished Professorships• As the revisions were made last year for the 2015-2017 cycle, no action will be taken on policies. The Committee will discuss ways to increase applications. Committee accomplishments since previous UFS Plenary:• The Committee modestly revised the wording of the Distinguished Professorships guidelines and Call for Proposals for 2015 - 2017.• The Committee had long and productive meetings at the Fall Planning Meeting to begin evaluating revisions of the policies and procedures for Chancellors Award nominations as detailed above. The main thrust of the deliberations is to realign awards with the changing nature of faculty appointments.• The Committee reviewed the Conversations in the Disciplines proposals for funding for 2015-2016 at a May 13 meeting to recommend funding.• The UFS Committee has held conversations with its FCCC counterpart to clarify the policies and procedures relevant to the community colleges. Requests to UFS Senators from committee:If you have thoughts about how to integrate full-time non-tenure track faculty into Chancellor’s Awards, please contact Bruce Leslie (bleslie@brockport.edu). Anticipated upcoming actions:1) Make a recommendation on inclusion of Clinical Faculty in the CAS&CA & CAS2) Make a recommendation on ways to include non-tenure track full-time faculty in teaching awards.3) Review & revise the guidelines for Conversations in the Disciplines to be distributed in December.4) Clarify definitions of ‘shared governance’5) Clarify definitions of ‘service’

6. Student Life CommitteeCharge:The Committee will be concerned with significant educational, developmental, social, cultural and recreational policies, programs, issues and services that affect the quality of student life and the campus environment of the State University of New York. 2014-15 Committee Members:Chair: Kelley J. Donaghy, College of Environmental Science and Forestry, kdonaghy@esf.eduMarcia Cornelius, Morrisville, cornelml@morrisville.edu

Liz Droz, SUNY System Administration, Elizabeth.droz@suny.eduElizabeth Erickson, Canton, ericksone@canton.eduNazely Kurkjian, Binghamton, kurjian@binghamton.eduAnn Liao, Buffalo State, liaoha@buffalostate.eduAnne Larrivee, Binghamton, larrivee@binghamton.eduDanielle Leonard, Albany, dleonard@albany.eduTom Mastro, Student Assembly, Thomas.mastro@suny.eduTom McElroy, Empire, tom.mcelry@esc.eduLouis Scala, Farmingdale, Louis.scala@farmindale.eduJan Trybula, Potsdam, trybulj@potsdam.edu Committee Goals for 2014-15:1. Workshop on Fostering Collaborations Between Academic Affairs and Student Affairs Professionals – Register today! This 2-day workshop will offer collaborative discussions between faculty, staff, and students to address issues shared by Student Affairs and Academic Affairs. During this workshop, panel discussions will foster dialogue relating to students with disabilities in the digital realm, faculty governance involvement to promote shared environments, and uncovering implicit biases associated with student learning. Participants will create a plan, based on workshop discussions, to take back to their home institutions in order to continue collaboration and implement change. When: November 13 and 14Where: Syracuse, NY 2. Preferred Name – policies and best practices to be collated and shared. 3. Social Media – investigating what to do about social media in terms of student use and abuse, looking for best practices and reviewing language being generated by a separate group investigating student code of conduct requirements. 4. Hazing and Bullying – white paper being developed that includes areas for more than just students. 5. Food Accessibility – investigating the availability of special menus for allergies & lifestyle choices Committee meeting dates (include type of meeting):

Planning Committee Meeting 9/24-9/25Fall Semester Conference Calls – 10/2, 10/9, 10/19, 10/26, 10/30, 11/6Collaborations Conference – 11/13-14Spring Semester Conference Calls – To be Determined Committee accomplishments since previous UFS Plenary: None. Requests to UFS Senators from committee:REGISTER for our Workshop!!!

7. Undergraduate Academic Programs and Policies Committee (UAPPC)Report Date: Oct 24, 2015Final ReportCharge:The Committee shall provide advice and guidance to the Faculty Senate on matters relating to undergraduate programs and policies throughout the University. To these ends, the Committee may review such areas as existing and proposed curricula, standards for academic degrees, undergraduate academic assessment, teaching techniques and evaluation, special undergraduate programs, articulation among units of State University of New York and the various aspects of international education and development.2015-2016 Committee membersChair: Daniel D. White, SUNY Polytechnic Institute Members alphabetically by Name: Barbara Brabetz CobleskillJohn Beckem ESCPam Wolfskill Stony BrookDavid Allen MaritimeArt Lundahl FCCCJanet Nepkie OneontaPhil Ortiz SUNYMelissa Kathan SARebecca Smith BrockportKris Baker FCCCAlice Krause DelhiMaria Freamat MorrisvilleAmitra Wall Buffalo State

Angela Wright RFRonald Alexander MorrisvilleDeb Moeckel System Committee Goals for 2015-20161. Undergraduate poster session2. Applied learning implementation3. Undergraduate Research: analysis of what we do and how we do it4. Finalization of the Internship – Co-op guide5. Service-learning subcommittee Committee meeting dates TBD Committee accomplishments in 2015-2016:Sharing the service-learning report and providing feedback on the applied learning initiative timeline and guidelines. Undergraduate poster session (committee of the whole) Undergraduate poster session will be held again this academic year at the legislative office building (February 24, 2016). As in the past Carol Donato and Tim Tryjankowski have agreed to do much of the logistic work but we will be employed to track down liaisons and encourage participation. This will be the role of the whole committee.Applied Learning implementation subcommittee Subcommittee chair: Amitra Wall The first order of business for the applied learning implementation subcommittee was to provide immediate feedback (by October 5, 2015) to the applied learning guidance documents that were circulated to CGLs and CAOs in September by the Provost. Comments were received and forwarded to both Elise Newkirk (SUNY director of applied learning) and Pete Knuepfer. Since that deadline we have learned that the Applied Learning Steering Committee will be revising guidance documents and they will be shared again with campuses by November 15, 2015. The revised set of guidance documents will be available for comment from November 1-10, 2015. The timing has been set to coincide with the second annual Applied Learning conference November 9-10, 2015 in Albany. The applied learning subcommittee will meet to discuss and provide feedback by November 10, 2015.