© sybex inc. 2005. all rights reserved. session 10 project closure

© SYBEX Inc. 2005. All Rights Reserved.

Session 10Project Closure


Learning Objectives

• Understand the reasons for project closure

• Elucidate the two types of project close-out

• Denote the elements of project closure


• Deliverables successfully created, tested and accepted

• Canceled or postponed• Plan not approved• Resources not available

Reasons for Project Closure


Types of Close-out

• Contract closeout• Administrative closeout

– Project archive– Formal acceptance– Lessons learned– Project turnover– Release of team members


Lessons Learned

Oft neglected, usually important a comprehensive review (lessons learned) process is well worth the time.– Planning– Organizing– Executing– Directing– Controlling– Budget– Project assessment


Project Turnover

• Maintenance and operations (M&O) will be involved in managing the day to day elements produced by the project.

• You should have considered all M&O elements in your planning processes. Turnover activates those elements.


Release of Team Members

Releasing team members:– Human resources– Requirements– Infrastructure– Configuration


You DecideYou are the PM for a two-year-long project that will result in the building of a parking garage. From the list below, select those that might be appropriate turnover M&O elements:– Routine fire alarm inspections– Sign-off of building permits– Placement of auto-pay kiosks– Painting the building once every five years– Replacement of air-filters in HEPA air-cleaners


Chaptal Winery Case Study

Examine the Chaptal closeout documentation– What are the M&O elements?– What, if anything, was missed during project

review and closeout?


End of Chapter Review Q&A

Instructor Hand-out Q&A• Go over end-of-chapter review

questions• Instructor to hand out additional

questions (POP QUIZ TIME!)


Next Steps• For this session:

– Name the project closeout review phases– Understand why it is important to document both

the positive and negative aspects of the project– Explain the purpose of obtaining formal customer

or stakeholder sign-off– Describe the purpose of a project archive– Understand the key elements of contract closeout– Know what groups are involved in project turnover– Understand why lessons learned is such an

important facet of project closeout– Realize end-user support is a part of your closeout

efforts.

• For next session:– OPTIONAL: read Appendix A

© sybex inc. 2005. all rights reserved. session 10 project closure

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