S

Rotary Club of St. Paul

Club AssemblySeptember 11, 2012

Goals

Enhance Member Experience – Fellowship & Community Service

Mentor New Members to get involved

Grow Membership to 200

Vocational ServiceBill Handschin – Tom Skalitzky

Vocational Service 1 Committee – Bill Handschin - Board level support.

Vocational Service 2 Committee – Tom Skalitzky -Board level support.

Teacher of the Year Committee – Scott House - Works with the Saint Paul School District to identify outstanding teachers in the Saint Paul Schools.

Rotation Day Committee – Ed Coleman - Works with members to coordinate rotating visits to the companies and workplaces of our members.

Fellowship Breakfast Committee – Mark Stutrud, Jon Cieslak - Host the Thursday morning breakfast meetings at which members share information about themselves, their careers and their businesses.

Vocational Service goals

1. For Teacher of the Year: Continue to support the St. Paul School District and to reward outstanding effort in educating our children.

2. For Rotation Day: Provide a forum for members to better understand the business of fellow members and to involve new members in a very personal way in small groups.

3. For Fellowship Breakfast: Provide a forum for members new and old to get to know each other and their business activities at a more intimate level.

4. Create a warm, welcoming environment for guests to choose to join Club 10 

5.  Engage new Rotarians to become involved with our Club and find areas of interest

6. Ensure all members remain engaged and active, valuing their membership.

Community ServiceKathleen Riley – Donovan Schwichtenberg

Feed My Starving Children (FMSC)Doug Hartford (co-chair), Clyde Nelson (co-chair)Objective: To complete our 5-year commitment to FMSC, packing 100,000 meals each year.

Rotary Youth Leadership Exchange (RYLA)Steve Gerber (chair)Objective: Help young people develop their leadership abilities and self confidence to the fullest.

Cleveland CircleScott Nelson (chair)Objective: Enhance the beauty of downtown Saint Paul in one of the gateway flower gardens to welcome visitors and residents alike.

Community ServiceKathleen Riley – Donovan Schwichtenberg

Rotation ForwardMike Anderson (chair)Objective: Honor outstanding middle school students from Saint Paul Public Schools (SPPS).

Dictionaries for SPPSBlake Davis (chair)Objective: Provide free dictionaries to all 3rd grade students in SPPS.

Salvation Army Bell RingingBo Aylin (chair)Objective: Raise funds for those in our community who are most in need.

Mano a ManoArmando Camacho (chair)Objective: Now on hold.

Community Service GoalsKathleen Riley – Donovan Schwichtenberg

Conduct a member wide survey on our current community service projects and potential new projects to assess the best mix of community service activities for the next several years.

Work with our project chairs to develop succession plans for leadership and membership.

Make full use of Club Runner software for each committee for accurate and easy tracking of member activity and accomplishments.

International ServiceKay Baker – Jim Field

RYE Inbound: Club 10 will continue to support one inbound student each year, with the alternating years that student will come from Nagasaki, Japan.

 RYE Outbound: This year Club 10 will continue to support the two students our club is sponsoring on exchange during the 2012-2013 school year.  Amalia Hertel is spending her year in India and Hansi Wachtler is studying in Japan.

 WCS - This year, Club 10 will sponsor a 3rd round of village water chlorination in Nicaragua. Club # 10 is in for $ 2,500. Other D5960 clubs will be asked to contribute over 50% of the total cost. Our World Community Service Committee members will be asked to visit other clubs with Power Point & video presentations to solicit their financial support.

 Elicit a number of qualified rotary scholar candidates through distributed marketing strategies

Paul Sister Club-Goal-to continue to promote the relationship between Nagasaki and St. Paul.

Rotary Friendship Exchange -Vicki Gee Treft/Roger Nielsen - Cultural exchange between St. Paul and other countries

International Service GoalsKay Baker – Jim Field

RYE Inbound:  We will continue to try to find host families for our current student. We will continue to pay for our inbound student's East Coast Trip as part of their inbound experience in the USA.

 RYE Outbound: The RYE committee will continue to encourage membership to help support exchange students through being a liaison, counselor and involvement in the interview process.  Club 10 RYE committee will work with the district on the application process, club interviews and district interview and orientations for the 2013-2014 school year.  In October we will start the process for selecting our next exchange students.

Next year is the start of Rotary-wide global grants.  We intend to fund improvements to the successful 2008 Laguna Sulti agricultural water reservoir in Bolivia.

The statue has arrived in Nagasaki and we are scheduled to celebrate the unveiling of the statue on October 6th. Attending will be Rotarians Dan McKeown, Al Zdrazil, Sue Cammack and John Chandler along with artist Bill Hueg.

Rotary Friendship Exchange - A group will be here from Taiwan from 9/20-23, 2012.

Club AdministrationChuck Whitaker - Laurie Murphy

Public RelationsCarol Bufton (chair)

Member ServicesLaurie Murphy (chair)

ProgramsJohn Guthmann (chair),

Saint Paul Rotary FoundationJim Kosmo (chair)

Foundation CoordinationBill Handschin (chair)

Technology/WebmasterDan McKeown (chair)

Club Service ActivitiesJames Delamater – Armando Camacho

EventsGeoff Kaufmann (co-chair), Michael-jon Pease (co-chair)Objective: Manage the club's social events to promote fun and fellowship.

Silent AuctionTrixie Goldberg (co-chair); Sarah Kolar (co-chair)

Rose SaleCarla Hauge, Debra Katzmark, Scott VanObjective: Manage the annual Rose Sale as the key fundraiser for the Saint Paul Rotary Foundation.

Club Service Activities Goals

Work with the various event committee chairs to make sure we have committee chair-persons in place for 2012 and 2013, because leadership succession is important to keep our events viable for the long term.

Make sure the current year chair-persons debrief the current year event including notes and emails about the organization and execution of the event, so the next year chair –person doesn’t need to “reinvent the wheel” to run the event in future years.

We will create a debriefing summary sheet for the current chairperson to complete to make it easier to create a report. Upon receipt of the de brief sheet we will post the event details in the club runner for future committee use.  

MembershipShelly Rucks – Mick White

Committee – Membership Committee Summary:

 Recruitment  - Chair Blaine Niven

Retention – Chair – Mindee Kastelic

 Orientation – Chair – Tony Scheuerman & Al Uniacke

Membership goals

1)  Create a warm, welcoming environment for guests to choose to join Club 10 

2)  Engage new Rotarians to become involved with our Club and find areas of interest

3)  Ensure all members remain engaged and active, valuing their membership.

Measures: One more new member a month than last year, 3% improved retention

Club BudgetRandy Kroll

Rotary Club of St. PaulStatement of ActivitiesBudget 2012-2013 Assumptions

2011-12 2012-13Projected Average Number of Members 183 180

Quarterly Membership Dues (non-exempt) 300.00$ 315.00$

Quarterly Membership Dues (exempt) 102.00$ 105.00$

Meal Charges per Person 15.00$ $16.00

Average Meeting Attendance 47% 52%

Salary Increase 2%

International Dues Per Member 68.12$

District Dues Per Member 52.00$

SP Rotary Foundation Program Support 49,000$ 54,700$ ($54,200 approved by Foundation Board)

Rotary Club of St. PaulStatement of ActivitiesBudget 2012-2013

Approved Year-End Adopted

FY11 - 12 FY11 - 12 FY12 - 13

Category Description Budget Actual Budget

Dues and Meal Charges $206,080 $192,285 $205,275

Cost of Meals and Meeting Expenses ($68,661) ($73,511) ($77,336)

Net $137,419 $118,774 $127,939

SPRF Program Support $49,000 $31,247 $54,700

SPRF Admin Support $10,000 $10,000 $10,000

Interest and Dividend Income $0 $183 $167

Miscellaneous $500 $0 $500

Total Income $196,919 $160,204 $193,306

Payroll and Out-Sourced Services $79,897 $78,529 $79,856

Office Expenses $26,250 $19,551 $19,300

Member Services $9,200 $9,116 $9,200

Committee Expenses $1,600 $1,553 $1,600

District/Int'l Expenses $29,095 $24,722 $28,447

Event Expenses(Net) $2,050 $4,702 $1,000

Project Expenses $46,500 $31,247 $54,700

Total Expenses $194,592 $169,420 $194,102

Net Profit (Loss) $2,327 ($9,216) ($796)

Income

Expenses

Schedule of Project Expenses :

Educator of the Year $1,200 $1,200 $1,200

Cleveland Circle $1,000 $1,138 $1,000

Rotation Forward $5,000 $5,000 $5,000

Youth Leadership Conference $33,500 $33,399 $34,500

Less: Youth Leadership Revenue ($19,000) ($27,310) ($20,000)

World Community Service $5,000 $1,339 $15,000

Other International Svc Projects $3,300 $0 $0

Dictionaries Project $4,500 $5,929 $6,000

Honoraria - Read With Me $2,500 $2,500 $2,500

Group Study Exchange $1,000 $0 $1,000

Youth Exchange $6,000 $4,944 $6,000

Friendship Exchange $500 $150 $500

Miscellaneous Projects $2,000 $2,958 $2,000 Polio Plus & Scholarships

Net Project Expenses $46,500 $31,247 $54,700

Note: Feed My Starving Children Events and College Scholarships are SPRF Projects funded by assets held at

Saint Paul Foundation and not reflected within the Club 10 budget.

AssetsCash $ 42,967.92

Accounts Receivable-Members (net of Allowance for Doubtful Accounts 17,097.68Other Accounts Receivable 8,596.33Due (to) from SP Rotary Foundation -6,079.41Prepaid Expenses 261.86Office Equipment, Net of Depreciation 842.81

Total Assets 63,687.19$

LiabilitiesAccounts Payable 15,983.54$ Cammack Lunch Assist Funds 200.00

Total Liabilities 16,183.54

Net AssetsNet Assets 47,503.65

Total Liabilities and Net Assets 63,687.19

Rotary Club of Saint PaulBalance SheetAs of June 30, 2012

Saint Paul RotaryAccounts ReceivableJune 30, 2012

Ageing of ReceivablesBalances @

6/30/12Credit Balances ($1,852.32)Less than 1 Quarter $1,545.70>1Qtr/<2Qtr $7,803.05>2Qtr/<3Qtr $5,478.25>3Qtr $8,123.00Allowance for Doubtful Accounts ($4,000.00)Total $17,097.68

Club FoundationDoug Hartford

PURPOSE:To support programs/service activities of the Rotary Club of St. Paul and other Rotary programs as determined by the Board of the SPRF or the direction of donors.

 

Club FoundationWhere the $ come from

Individual Gifts Annual appeal

Designated gifts/bequests

Fund Raising Projects Rose Sale

Silent Auction

Grants

Earnings 

Club FoundationWhere the $ Go

 Direct Club/SPRF Support Club/SPRF Administration

Club Service Projects

Specific Projects Club Requests

Donor Designated

Board Determined

Club FoundationBudget 2012-2013

Income (change from 2011-12) Annual Fund - $30,000 (+$5k)

Rose Sale Net - $9,000 (no change)

Silent Auction - $18,000 (no Change)

Earnings - $6,000 (+$5,801)

Expenditures (change from 2011-12) Club/SPRF Admin. - $11,000 (-$67)

Club Projects - $54,000 (+ 20,441)

Designated Projects - $3,000  

Q& A