! presentation -- open_meetings_act !

8/2/2019 ! Presentation -- Open_meetings_act !

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Government CodeGovernment Code 55

Every regular, special or calledEvery regular, special or called

a governmental bodya governmental body shall bshall b

t he publict he public, except as provid, except as provid

chapter.chapter.


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General DefinitioGeneral Definition

Governmental Body (GGovernmental Body (GGov. CodeGov. Code 551.001(3)*551.001(3)*

County commissioners courtCounty commissioners court

Municipal governing bodiesMunicipal governing bodies

A deliberative body that has rulemakinA deliberative body that has rulemakinjudicial power and that is classified as judicial power and that is classified as agency, or political subdivision of a coagency, or political subdivision of a comunicipalitymunicipality

School District board of trusteesSchool District board of trustees

Governing board of special districtsGoverning board of special districts*Not an exclusive list*Not an exclusive list

There are other entities that are not in tThere are other entities that are not in tthat are subject to the OMA.that are subject to the OMA.


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MeetingMeeting

Gov. CodeGov. Code 551.001(4)551.001(4)a.a. AAdeliberationdeliberation

b.b. between abetween a quorumquorumof a GB, or of a GB, or quorum of a governmental bodquorum of a governmental bodanother person,another person,

c.c. during whichduring whichpublic business orpublic business or

over which the GB has supervisover which the GB has supervisd.d. isis discusseddiscussed oror consideredconsidered or duor du

the GBthe GB takes formal actiontakes formal action


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General DefinitioGeneral DefinitionMeetingMeeting

Gov. CodeGov. Code 551.001(4)(B)551.001(4)(B)

1.1. AAgatheringgathering

2.2. That isThat is conducted byconducted bythe GB or for whicthe GB or for whicresponsibleresponsible;;

3.3. AAquorumquorumof members of the GB is presof members of the GB is pres

4.4. Called by the GB; ANDCalled by the GB; AND

5.5. Members of the GB:Members of the GB:1.1. Receive information fromReceive information from

2.2. Give information toGive information to

3.3. Ask questions of, ORAsk questions of, OR

4.4. Receive questions from a 3Receive questions from a 3rdrd party (this inclparty (this incl

6.6. AboutAboutpublic businesspublic businessororpublic policypublic policywwhas supervision or controlhas supervision or control


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Closed Meet ingClosed Meet ing

(also known as Executive Se(also known as Executive Se

Gov. CodeGov. Code 551.001(551.001(1

A meeting to which the publiA meeting to which the publi

have accesshave access..


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Open Meeting v. PublicOpen Meeting v. Public

What right does the public have What right does the public have a particular agenda itea particular agenda ite

The Open Meetings Act allows The Open Meetings Act allows toto observeobserve the open portion othe open portion omeeting.meeting.

The Open Meetings ActThe Open Meetings Act does ndoes nmembers of the public a right tmembers of the public a right titems considered at an open mitems considered at an open m


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DistinctionDistinction

Open Meet ingOpen Meet ing

Observe Open MeetingObserve Open Meeting

But,But,Does not have the rightDoes not have the right

to speak.to speak.

PublicPublic

Must bMust b

reareaopportuopportu


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Quorum and the OQuorum and the O

Quest ion 1Quest ion 1

Does the OMA apply every timeDoes the OMA apply every time

quorum of the GBquorum of the GB?

A.A. Of course, it does.Of course, it does.

B.B. Maybe, depending on the circMaybe, depending on the circ


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Quorum and the OQuorum and the O

Answ er 1Answ er 1B. Maybe, depending on t he circumB. Maybe, depending on t he circum

Gov. CodeGov. Code 551.001(4)(B)(iv) & 5551.001(4)(B)(iv) & 5

Exceptions:Exceptions:1.1. Social functions or gatherings unrelated to puSocial functions or gatherings unrelated to pu

2.2. Attendance at a regional, state, or national coAttendance at a regional, state, or national coworkshop, ifworkshop, if

a.a. Formal action is not taken ANDFormal action is not taken ANDb.b. Any discussion of public business is incidentalAny discussion of public business is incidental

3.3. Attendance at Legislative Committee or AgencAttendance at Legislative Committee or Agencdeliberations consist only ofdeliberations consist only of

a.a. Publicly testifyingPublicly testifyingb.b. Publicly commentingPublicly commentingc.c. Publicly responding to a question of the legislaPublicly responding to a question of the legislat

agency memberagency member


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What is a QuorumWhat is a Quorum

Most of the time, it is aMost of the time, it is a simplesimple

of the governmental bodyof the governmental body

Certain issues might require moCertain issues might require mosimple majority to have a quorsimple majority to have a quor


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No Quorum PreseNo Quorum Prese

May the GB hold a meeting ifMay the GB hold a meeting if

reason, there is not a quorumreason, there is not a quorum

A meeting subject to the OMAA meeting subject to the OMAbe convenedbe convenedunless a quorumunless a quorum

in the meeting room.in the meeting room.


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Posted NoticePosted Notice


How long before a scheduled mHow long before a scheduled menotice have to be posnotice have to be pos

A.A. 24 hours24 hours

B.B. 48 hours48 hours

C.C. 72 hours72 hoursD.D. 96 hours96 hours


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Answ er 2Answ er 2

C. At leastC. At least 72 hours72 hours before thebefore the

meetingmeeting

Gov. CodeGov. Code 551.043551.043


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NoticeNotice must be post edmust be post ed1.1. Place readily accessible to the general public atPlace readily accessible to the general public atCodeCode 551.043(a)]551.043(a)]ANDAND

2.2. If the GB maintains in Internet website,If the GB maintains in Internet website, [Gov. C[Gov. C

a.a. Must concurrently post notice of the meetinMust concurrently post notice of the meetinwebsite.website.

b.b. Must concurrently post agenda for the meetMust concurrently post agenda for the meetwebsite if:website if:

1.1. City w/ Pop of 48K or more;City w/ Pop of 48K or more;

2.2. County w/ Pop of 65K or more;County w/ Pop of 65K or more;

3.3. School District or junior college district, School District or junior college district, a

w/ pop of 48K or morew/ pop of 48K or more4.4. EDC in a city, county or district w/ pop oEDC in a city, county or district w/ pop o


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I nt ernet Post ing of Not icI nt ernet Post ing of Not iceGov. CodeGov. Code 551.043 (b)551.043 (b)

If this chapter specifically requires or allows GB to poIf this chapter specifically requires or allows GB to pomeeting on Internet:meeting on Internet:

(1) GB satisfies requirement of (a) by making a g(1) GB satisfies requirement of (a) by making a gto continuously post the notice on the Internet duto continuously post the notice on the Internet duprescribed period;prescribed period;

(2) GB must still comply w/ any duty imposed by (2) GB must still comply w/ any duty imposed by physically post the notice at a particular location; physically post the notice at a particular location;

(3) If GB makes good faith attempt to continuous(3) If GB makes good faith attempt to continuous

internet during the prescribed period, the notice pinternet during the prescribed period, the notice pthe location prescribed by this chapter must be rethe location prescribed by this chapter must be rethe general public during normal business hoursthe general public during normal business hours


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Where to Post Your NWhere to Post Your N

City:City: bulletin board at a place bulletin board at a place

convenient to the public in the convenient to the public in the [Gov. Code[Gov. Code 551.050]551.050]

County:County: bulletin board at a plabulletin board at a placonvenient to the public in the convenient to the public in the

courthousecourthouse [Gov. Code[Gov. Code 551.049]551.049]


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Where to Post your NWhere to Post your N

District or Political SubdivisionDistrict or Political Subdivision

Extending Into Four or More CountieExtending Into Four or More Countie[Gov. Code[Gov. Code 551.053]551.053]

1.1. Place convenient to the public in the distPlace convenient to the public in the distsubdivisionsubdivisions administrative office;s administrative office;

2.2. Provide notice to Secretary of State (Provide notice to Secretary of State (SOSO

3.3. Provide notice to county clerk of the couProvide notice to county clerk of the coudistrictdistricts or political subdivisions or political subdivisions adminiss adminislocated.located.

4.4. SOS will post notice on internet and provSOS will post notice on internet and prov

to a computer so that the public can vieto a computer so that the public can view5.5. County Clerk shall post on the bulletin bCounty Clerk shall post on the bulletin b

convenient to the public in the county coconvenient to the public in the county co


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Not ice RequirementNot ice Requirement


A GB shall give written noticA GB shall give written notic

DateDateHourHour

PlacePlace

SubjectSubjectOf each meeting held by thOf each meeting held by th


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How detailed does t he not ice hHow detailed does t he not ice h

A.A. Sufficient to alert the public, Sufficient to alert the public, i

terms, of the subject that willterms, of the subject that willconsidered in the meeting.considered in the meeting.

B.B. More important a particular sMore important a particular su

the community, the more spethe community, the more speposted notice must be.posted notice must be.


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May a GB change the date/timMay a GB change the date/tim

meeting without posting a meeting without posting a

notice for 72 hoursnotice for 72 hours

A.A. YesYes

B.B. NoNo


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Answ er 3Answ er 3

B. NoB. No

What about location of the mWhat about location of the m

Maybe on the day of t he meMaybe on the day of t he meGB will sometimes change a mGB will sometimes change a mlocation to a bigger room withilocation to a bigger room withibuilding to accommodate a largbuilding to accommodate a larg

But consult with legal counsel iBut consult with legal counsel idecide to change the meeting decide to change the meeting l


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May a GB continue a meeting tMay a GB continue a meeting t

dayday withoutwithoutrepostinrepostin

A.A. YesYes

B.B. NoNo


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Answ er 4Answ er 4

A. YesA. Yes

It appears that a GB may adjoIt appears that a GB may adjo

meeting and reconvene withinmeeting and reconvene withinif the GB determines in good if the GB determines in good

such an action is necessary.such an action is necessary.

[[Gov. CodeGov. Code 551.0411]551.0411]


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UnpostedUnposted IssueIssues


What can a GB do when anWhat can a GB do when an unpunpis raised at an open meis raised at an open me

A.A. Deliberate and make a decisioDeliberate and make a decisiounpostedunposted issueissue

B.B. Deliberate, but make no decisDeliberate, but make no decisunpostedunposted issueissue

C.C. Do not deliberate or make a dDo not deliberate or make a dthethe unpostedunposted issueissue


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UnpostedUnposted IssueIssue

Answ er 5Answ er 5

C. Do not deliberate or make a decision on tC. Do not deliberate or make a decision on t

Four opt ions if anFour opt ions if an unpostedunposted it em is raiseit em is raise

1.1. Respond with aRespond with a statement of specific factstatement of specific factrecite the GBrecite the GBs existing policys existing policy on the issuon the issu

2.2. Direct the person making the inquiry to vDirect the person making the inquiry to v

3.3. Offer toOffer to place the item on the agendaplace the item on the agenda at at

4.4.

Post the matter as anPost the matter as an emergency itememergency item if if criteria.criteria.


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Minutes of a MeetMinutes of a Meet

A GBA GB shallshall prepare and keep minprepare and keep min

a tape recording of each open mea tape recording of each open me

body.body.

The minutes must:The minutes must:

1.1. State the subject of each deliberaState the subject of each delibera

2.2. Indicate each vote, order, decisioIndicate each vote, order, decisio

action taken. [Gov. Codeaction taken. [Gov. Code 551.02551.02


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Executive Session/ClosedExecutive Session/Closed

The OMA does allow GBs to hThe OMA does allow GBs to h

executive sessions or closed mexecutive sessions or closed m

certain situations.certain situations.

Common Exceptions:Common Exceptions: Personnel mattersPersonnel matters

Certain consultations with an Certain consultations with an

Discussion about the value orDiscussion about the value orpropertyproperty


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May a GB vote in an executiveMay a GB vote in an executive

A.A. YesYes

B.B. Yes, but by secret ballotYes, but by secret ballot

C.C. NoNo


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Answ er 6Answ er 6

C. NoC. No

Gov CodeGov Code 551.102551.102 requires trequires t

final action, decision, or vote bfinal action, decision, or vote b

open session.open session.


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ProcedureProcedureGov. CodeGov. Code 551.101551.101

If a closed meeting is allowed under thiIf a closed meeting is allowed under thismay not conduct the closed meeting unmay not conduct the closed meeting unquorum of the GB first convenes in an oquorum of the GB first convenes in an ofor which notice has been givenfor which notice has been given as provas provchapter and (2) during which the presidchapter and (2) during which the presidpublicly:publicly:

(a)(a) Announces that a closed meeting will beAnnounces that a closed meeting will be

(b)(b) Identifies the section or sections of this Identifies the section or sections of this which the closed meeting is held.which the closed meeting is held.


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Cert if ied Agenda RequiredCert if ied Agenda RequiredGov. CodeGov. Code 551.103551.103

A GB shall produce a certified agenda or A GB shall produce a certified agenda or recording of every executive sessionrecording of every executive session

Except: Consultation with an attorneyExcept: Consultation with an attorney::A A the tape or stop taking notes during the pthe tape or stop taking notes during the pclosed meeting that involves consultationclosed meeting that involves consultation

A tape recording must include announcemA tape recording must include announcem

presiding officer at the beginning and thepresiding officer at the beginning and themeeting indicating the date and time.meeting indicating the date and time.


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Cert if ied Agenda RequiredCert if ied Agenda RequiredGov. CodeGov. Code 551.103551.103

Presiding Officer shall certify the agendaPresiding Officer shall certify the agendacorrect record of the closed sessioncorrect record of the closed session

Certified agenda must include:Certified agenda must include:

1.1. A statement of the subject matter of each deA statement of the subject matter of each de

2.2. A record of any further action taken; andA record of any further action taken; and

3.3. An announcement by the presiding officer atAn announcement by the presiding officer at

the end of the meeting indicating the date athe end of the meeting indicating the date a


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May a member of the GB or staMay a member of the GB or stafcopy of a certified agenda tocopy of a certified agenda to

A.A. Yes, any time they wantYes, any time they want

B.B. Yes, only under court orderYes, only under court order

C.C. Yes, any time the public requYes, any time the public requD.D. No, except when it deals withNo, except when it deals with


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Answ er 7Answ er 7B. Yes, only under court orB. Yes, only under court or

A certified agenda or tape kept durA certified agenda or tape kept dur

executive session may be disclosedexecutive session may be disclosedmember of the public under court omember of the public under court o

In fact, there are criminal penaltiesIn fact, there are criminal penaltiesa copy of the certified agenda to tha copy of the certified agenda to th

without a court order.without a court order. Gov. CodeGov. Code 551.146 makes release o551.146 makes release of

agenda a Class B misdemeanoragenda a Class B misdemeanor


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Who is permitted to attend an execuWho is permitted to attend an execu

The OMA does not specify who mayThe OMA does not specify who may

attend an executive session.attend an executive session. The GB has discretion to determineThe GB has discretion to determine

attend executive session. Howeverattend executive session. However

not admit those whose attendance not admit those whose attendance

the legal basis for the executive sesthe legal basis for the executive sesOpinion JCOpinion JC--375 (2001), GA375 (2001), GA--277 (20277 (20


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Civil PenaltiesCivil Penalties

Any Interested Party can bring aAny Interested Party can bring a to force officials to follow theto force officials to follow thehave illegal meeting actionshave illegal meeting actions

Gov. CodeGov. Code 551.141: Action is551.141: Action is GB can redo voided actions at a propeGB can redo voided actions at a prope

Gov. CodeGov. Code 551.142: Mandam551.142: Mandam

Injunctive reliefInjunctive relief


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Criminal PenaltieCriminal PenaltieEnforced by County and District AttorEnforced by County and District Attor


Conspiracy t o circumvent t he act by meet ingConspiracy t o circumvent t he act by meet ing than a quorumthan a quorum

Walking Quorum or Daisy ChainWalking Quorum or Daisy Chain

Knowingly meeting for secret deliberations:Knowingly meeting for secret deliberations:awareawareis reasonably certain to cause the result.is reasonably certain to cause the result.

fine $100 to $500 and/or one month to six monthfine $100 to $500 and/or one month to six monthcounty jailcounty jail


Unaut hor ized closed meet ingUnaut hor ized closed meet ing

fine $100 to $500 and/or one month to six monthfine $100 to $500 and/or one month to six monthcounty jailcounty jail


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Criminal PenaltieCriminal Penaltie


Fail t o keep a cert if ied agendaFail t o keep a cert if ied agendarecording of a closed merecording of a closed me

Class C misdemeanorClass C misdemeanor


Release of a cert if ied agenda oRelease of a cert if ied agenda o

closed meet ingclosed meet ing Class B misdemeanor and liability foClass B misdemeanor and liability fo

to person damaged by releaseto person damaged by release


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For MoreFor More

Open Government InforOpen Government Infor

Open Government HotlineOpen Government Hotline

(877) 673(877) 673--6839 (toll6839 (toll--free)free)

(877) open tex(877) open tex

(512) 478(512) 478--67366736

County Affairs Section: (800) 252County Affairs Section: (800) 252--54765476 Municipal Affairs Section: (512) 475Municipal Affairs Section: (512) 475--46834683

AG Publications at AG Website:AG Publications at AG Website:

2006 Open Meetings Handbook2006 Open Meetings Handbook

2006 Open Meetings Made Easy2006 Open Meetings Made Easy

Open Government Training Information:Open Government Training Information:www.oag.state.tx.us/opinopen/og_trawww.oag.state.tx.us/opinopen/og_tra
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Public InformationPublic Information

(formerly the Open Reco(formerly the Open RecoGovernment Code 552Government Code 552
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Public Information DePublic Information De

Government CodeGovernment Code 552.0552.0

Public InformationPublic Informationmeans informatiomeans informatio

collected, assembled, or maintaincollected, assembled, or maintain

law or ordinance or in connectionlaw or ordinance or in connectiontransaction or official business:transaction or official business:

(1)(1) By a governmental body; orBy a governmental body; or

(2)(2) For a governmental body and theFor a governmental body and the

governmental body owns the infogovernmental body owns the infohas a right of access to it.has a right of access to it.
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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General DefinitioGeneral DefinitionGovernm ent al Body (GB)Governm ent al Body ( GB)


Includes:Includes:

County commissioners courtCounty commissioners court

Board, commission, department, committee, institBoard, commission, department, committee, institoffice that is within or is created by the executive office that is within or is created by the executive branch of state government and that is directed bbranch of state government and that is directed byelected or appointed memberselected or appointed members

Municipal governing bodyMunicipal governing body

School district board of trusteeSchool district board of trustee

Governing body of a special districtGoverning body of a special district

Does not include the Judiciary!!Does not include the Judiciary!!

** Not a exclusive listNot a exclusive list
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Basic Process for GovernmentBasic Process for Government

GB receivesrequest for info.

Presumption of Openness

GB promptlyreleases

requested info

GB withholds info,Seeks a decision

From the OAG within10 business days.

OAG issues a decisionConcerning info within45 (55) working days

From request from GB.

Info MUST beWithheld.

Info MAY NOT BEWithheld.

Info MUST beReleased.

GB, Requestor,Or 3rd Party may

File suit forJudicial review.
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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PIA RequestPIA Request


According to the Public InformAccording to the Public Inform(PIA), what triggers the(PIA), what triggers the

A.A. Verbal RequestVerbal Request

B.B. Written RequestWritten Request

C.C. Verbal or Written RequestVerbal or Written RequestD.D. Verbal and Written RequestVerbal and Written Request
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Answ er 1Answ er 1

B. Written RequestB. Written Request

Only Written Request trigger the PIOnly Written Request trigger the PI Any Written Request triggers the PIAny Written Request triggers the PI

PIA does not requires that the publPIA does not requires that the publwritten request to any specific empwritten request to any specific emp

officer,officer, except for:except for: EE--mail Requestmail Request

Faxed RequestFaxed Request
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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EE--mails and Faxemails and Faxe

Gov. CodeGov. Code 552.301 (552.301 (

State law provides that the GB State law provides that the GB

designate a person that is authdesignate a person that is authreceive ereceive e--mails or faxed requesmails or faxed reques

If the GB makes such a designaIf the GB makes such a designa

PIA is only triggered if the requPIA is only triggered if the requdirected to the assigned individdirected to the assigned individ
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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NoNomagic wordmagic wordrequiredrequired

No requirement to label it as anNo requirement to label it as an

records or public information rerecords or public information re

Can be typed or hand writtenCan be typed or hand written

No signature requiredNo signature required

Cannot require use of a specificCannot require use of a specific

submit requestsubmit request
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Unclear or Unduly Broad Unclear or Unduly Broad

Gov. CodeGov. Code 552.222552.222 Cannot askCannot ask requestor why he wanrequestor why he wan

informationinformation

Can ask for:Can ask for:

ClarificationClarification

Narrowing the scopeNarrowing the scope

10 business days are t olled10 business days are t olled duriduri

interval in which the GB and the reqinterval in which the GB and the reqcommunicating incommunicating in good fait hgood faith [ORD[ORD

(1999)](1999)]
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Do I Have To?Do I Have To?


Can a PIA Request require a GBCan a PIA Request require a GB

record if none existrecord if none exist

A.A. YesYes

B.B. NoNo
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Answ er 2Answ er 2B. NoB. No

Generally, a GB is not required to pGenerally, a GB is not required to p

information which is not in existencinformation which is not in existencGB is not required to create new infGB is not required to create new infresponse to a request.response to a request.

However, if the request onlyHowever, if the request only requirrequirprogramming or manipulating existprogramming or manipulating existnot considered a request for creationot considered a request for creatioinformationinformation


53/157



Can a PIA Request require a GBCan a PIA Request require a GB

statistics, perform research,statistics, perform research,

answers to questionanswers to question

A.A. YesYes

B.B. NoNo
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Answ er 3Answ er 3

B. NOB. NO

Open Records Decision 563 (Open Records Decision 563 (

The PIA only requires a GB to proviThe PIA only requires a GB to providocuments that relate to the informdocuments that relate to the informby the requestor.by the requestor.

The PIA does not require a GB to caThe PIA does not require a GB to castatistics, to perform legal researchstatistics, to perform legal researchprepare answers to questions.prepare answers to questions.


55/157

So You Have RecSo You Have Rec

a Requesta Request
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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How Much TimeHow Much Time


If the GB is going to release the If the GB is going to release the

requested, how much time drequested, how much time d

have to comply with the rhave to comply with the rA.A. 72 hours72 hours

B.B. Promptly, depending on thePromptly, depending on the

circumstances within a reasoncircumstances within a reasonC.C. Whenever the GB feels like itWhenever the GB feels like it


57/157


Answ er 4Answ er 4B. Promptly, depending on the circumstaB. Promptly, depending on the circumstareasonable timereasonable time

Govt. CodeGovt. Code 552.221552.221

Release of information:Release of information: ShallShall prompt ly produceprompt ly produce public informatpublic informat

inspection, duplication, or bothinspection, duplication, or both

PromptlyPromptlymeans as soon as possible unmeans as soon as possible uncircumstances, that is, within a reasonabcircumstances, that is, within a reasonabldelaydelay

But within 10 business day, either the infBut within 10 business day, either the infbe released or some type of response mube released or some type of response mu
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If the GB wants to withhold the If the GB wants to withhold the i

how much time does the Ghow much time does the G

comply with a requecomply with a requeA.A. 10 days10 days

B.B. 15 days15 days

C.C. 10 business days10 business days

D.D. 15 business days15 business days
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Answ er 5Answ er 5

C. 10 business daysC. 10 business days

Gov. CodeGov. Code 552.301(b)552.301(b)

The GB must ask for the attorney gThe GB must ask for the attorney g

decision and state the exceptions thdecision and state the exceptions th

w ithin a reasonable t ime but now it hin a reasonable t ime but no

thethe tent h business daytent h business day aft er t haf ter t hereceiving t he w rit t en request .receiving t he w rit t en request .
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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10 Business Day10 Business Day

General Rules for determining 10 bGeneral Rules for determining 10 b Start counting the next business day aStart counting the next business day a

written requestwritten request

Saturdays, Sundays and Holidays do nSaturdays, Sundays and Holidays do n

Optional holidays, skeleton crew days,Optional holidays, skeleton crew days,

is closed donis closed dont count if that is the GBt count if that is the GBssmake sure that is explained if you are make sure that is explained if you are ruling from the AGruling from the AG

If GB is closed forIf GB is closed for day, it will still coday, it will still cothe 10 business daysthe 10 business days

LetLets see how that looks for Decems see how that looks for DecemJanuary 2006.January 2006.
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SundaySunday MondayMonday TuesdayTuesday WednesdayWednesday ThursdayThursday

11

44 55 66 77 88

1111 1212 1313 1414 1515

WrittenWritten

RequestRequest

ReceivedReceived

1818 1919

22

2020

33

2121

44

2222

55

2525

ChristmasChristmas

DayDay

2626

Day AfterDay After

ChristmasChristmas

2727

SkeletonSkeleton

Crew DayCrew Day

2828

66

2929

77

11 22

88

33

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44

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55
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te.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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So You are on theSo You are on the

Business Day anBusiness Day anYou are going to releaseYou are going to release

http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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Different Responses That Different Responses That

send to a Requestsend to a Request

Release the InformationRelease the Information

Additional Time Needed to ProduceAdditional Time Needed to Produce[Gov. Code[Gov. Code 552.221(d)]552.221(d)]

Additional Time Needed to ProduceAdditional Time Needed to Producebecause in Active Use or in Storagebecause in Active Use or in Storage 552.221(c)]552.221(c)]

Programming or Manipulation Cost Programming or Manipulation Cost 552.231(c)]552.231(c)]

When Charges will exceed $40 [GovWhen Charges will exceed $40 [Gov552.2615]552.2615]
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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How much can you chHow much can you ch

1 Texas Admin Code1 Texas Admin Code 111.61111.61

BASI C COST PROVI SIBASI C COST PROVI SI

Pages (Standard): 10Pages (Standard): 10 per pagper pag

Personnel Cost: $15 per hourPersonnel Cost: $15 per hour

Overhead Cost: 20% of PersoOverhead Cost: 20% of Person

Postage/Shipping: any relatedPostage/Shipping: any relatedshipping expenses which are nshipping expenses which are ne
http://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtmlhttp://www.oag.state.tx.us/opinopen/og_training.shtml


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So You are on theSo You are on the

Business Day anBusiness Day anYou want to withhold tYou want to withhold t

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Withholding InformaWithholding Informa


Do I have to request an AG OpeDo I have to request an AG OpeRulingRuling every t imeevery t ime that Ithat I

withhold informatiowithhold informatio

A.A. Yes, every timeYes, every time

B.B.

Yes, unless there is a previouYes, unless there is a previoudeterminationdetermination

C.C. NoNo


67/157

Withholding InformaWithholding Informa

Answ er 6Answ er 6B. Yes, unless there is a previous deB. Yes, unless there is a previous de


A GB is required to ask the OAG forA GB is required to ask the OAG forrecords ruling (ORR) in almost all crecords ruling (ORR) in almost all cawants to withhold requested documwants to withhold requested documinformation based upon an exceptioinformation based upon an exceptio

Your County Attorney should help yYour County Attorney should help yasking for an Open Records Letter asking for an Open Records Letter R


68/157

Procedure for RequestinProcedure for Requesting

Open Records Letter ROpen Records Letter R


No later t han t he 10No lat er t han t he 10 t hth businebusine

GB must ask OAG for a ruling and stateGB must ask OAG for a ruling and state

that apply.that apply. Must notify Requestor that you have asMust notify Requestor that you have as

ruling.ruling.

Must provide Requestor a copy of GBMust provide Requestor a copy of GBs s

OAG.OAG.

Must notify any 3Must notify any 3rdrd Parties with proprietParties with propriet

the information concerned in the requethe information concerned in the reque
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Procedure for RequestingProcedure for RequestingNo later t han the 15No later t han the 15t ht h business dbusiness d

1.1. GB must submit to the AG:GB must submit to the AG:

a)a) Written comments stating the reasons why Written comments stating the reasons why exceptions apply that would allow the informexceptions apply that would allow the informwithheldwithheld

b)b) A copy of the written request for informatioA copy of the written request for informatio

c)c) A signed statement as to the date on whichA signed statement as to the date on whichrequest for information was received by therequest for information was received by thesufficient to establish that date; andsufficient to establish that date; and

d)d) A copy of the specific information requestedA copy of the specific information requestedrepresentative samples of the information ifrepresentative samples of the information ifamount of information was requestedamount of information was requested

e)e) Label that copy of the specific information, Label that copy of the specific information,

samples, to indicate which exception apply samples, to indicate which exception apply tthe copy.the copy.

2.2. Must send a copy of written comments to requMust send a copy of written comments to reque
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Consequences for Missing DConsequences for Missing D

Mandatory ExceptionsMandatory Exceptions need compelling need compelling

Discretionary ExceptionsDiscretionary Exceptions -- waivedwaived

Ways to Waive Discretionary Exceptions (Ways to Waive Discretionary Exceptions ( Miss 10 business day deadlineMiss 10 business day deadline

Fail to raise exceptions by 10 business day deFail to raise exceptions by 10 business day deraise new exceptions later)raise new exceptions later)

Fail to notify requestor youFail to notify requestor youre seeking a rulingre seeking a rulingdaysdays

Miss 15 business day deadlineMiss 15 business day deadline

Fail to submit docs or rep. sample of docs w/iFail to submit docs or rep. sample of docs w/i

deadlinedeadline Fail to provide arguments w/in 15 business daFail to provide arguments w/in 15 business da

Fail to submit copy of request w/in 15 businesFail to submit copy of request w/in 15 busines
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