| load-out | tba · 6 please use the below checklist to keep track of important items. ☐ before...
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- | LOAD-IN | TBA (400+ Sq. Ft. Only)
| LOAD-IN | TBA
| TBA for Speed Pass Holders |TBA for General Attendees
| TBA for Speed Pass Holders |TBA for General Attendees
| TBA for Speed Pass Holders |TBA for General Attendees | LOAD-OUT | TBA
| LOAD-OUT | TBA (400+ Sq. Ft. Only)
DPCC is continuously working to keep you and our attendees safe. If COVID-19 presents itself 2021, we can continue to be flexible with options/alternatives for exhibitors to choose from. Thank you for your patience and support during these times.
Last Revision: 7/22/20
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Dear Exhibitor, We are excited to have you exhibit at Denver Pop Culture Con this year. You are one out of over 1,000 Exhibitor Applications that we reviewed, and we like what you got! We want to do everything possible to make it a profitable and rewarding experience for you. We appreciate the time and effort you put into exhibiting. (We know it’s hard work!) Please review this entire packet for helpful exhibiting information. Please keep in mind, this packet does not replace the Exhibitor Packet that our general services contractor, Brede, puts together and distributes. Order forms are included in the Brede Exhibitor Packet. The Exhibitor Services Team looks forward to working with you towards a successful show. If you have any questions at all, please reach out to us at: [email protected] We would be happy to answer any questions that you may have! Regards from The Mile-High City, Liz Jaite Exhibitor Services Manager Denver Pop Culture Con
Christine Childs Maida Pearce
Keith Shimabukuro Cece Thomas
Jon Danley Todd Ervin
Alicia Padilla
Denver Pop Culture Con is a 3-day, family-friendly pop culture fan extravaganza, featuring the best in pop culture
entertainment. Denver Pop Culture Con is a program of the Colorado nonprofit Pop Culture Classroom, whose mission is to inspire a love of learning, to increase literacy, celebrate diversity and build community through pop culture education. The
proceeds from this annual event benefit Pop Culture Classroom’s overall educational endeavors.
Denver Pop Culture Con promotes education and community, educating children and the general public through pop culture,
comics and the bringing together diverse people and interests in our community regardless of age, race, gender or background. By focusing on education and providing guests, programming and events that encourage diversity, we strive to
promote tolerance and empower the members of our community.
Becky Walde
Liz Jaite
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Kids learning stunts and awesome moves with Mark Grove in the Kids’ Lab.
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EXHIBITOR DEADLINES .................................................................................... 5
EXHIBITOR CHECKLIST .................................................................................... 6
GET IN THE KNOW: IMPORTANT TERMS ................................................... 7
IMPORTANT CONTACT INFORMATION ..................................................... 10
ADVERTISING ..................................................................................................... 14
EXHIBITOR BADGES ........................................................................................ 15
CERTIFICATION OF INSURANCE (COI) | LIABILITY INSURANCE .. 16
CITY AND STATE SALES TAXES ................................................................ 17
LOAD-IN, LOAD-OUT, AND SHIPPING OPTIONS ................................... 22
EXHIBIT SPACE DISPLAY REGULATIONS ............................................... 25
SET YOURSELF UP AT DENVER POP CULTURE CON ......................... 32
SHOW POLICIES AND GUIDELINES ............................................................ 34
COLORADO CONVENTION CENTER ............................................................ 38
UNION REQUIREMENTS .................................................................................. 39
GETTING AROUND DENVER AND MORE .................................................. 41
EXHIBITOR TERMS AND CONDITIONS ...................................................... 46
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*Date subject to change.
*Start the application for your sales tax licenses early!
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✅ Please use the below checklist to keep track of important items. ✅
☐ Before the show: Pay your DPCC Invoice on time to avoid any late fees!
☐ Before the show / optional: Manage your Exhibitor Account.
When you receive your invoice, you will be able to upload your show specials, a short bio about your company, and a photo. (This would be public on the DPCC website and mobile app for attendees to view.)
☐ Before the show: Apply for your City and State Sales Tax Special Event
Licenses. There is a small fee for both licenses. After the show, you will then file your tax returns for both city and state. More information included in this packet.
☐ Before the show: Register for your Exhibitor Badges when registration opens.
☐ Before the show: Make sure you have your correct load-in time.
This will be provided closer to the show.
☐ Before the show: Read the Exhibitor Packet provided by our General Services
Contractor, Brede. This will be provided closer to the show. This packet includes items like order forms for furniture, electricity, internet, catering, and important load-in and out items.
☐ During load-in: if you have any questions or concerns, please come to the
Exhibitor Services Booth ASAP! Most concerns are easier to address during load-in, rather than during the show.
☐ After the show: Pay your city and state sales taxes by June 20, 2021.
☐ After the show / optional: Complete the DPCC Exhibitor Survey.
We send out an Exhibitor Survey about a week after the show to hear about your experience! We consider all Exhibitor feedback and appreciate any input to implement for future shows.
☐ Ask any questions if you are unsure about something.
We would be happy to answer any questions! We answer all Exhibitor questions at [email protected]
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ARTIST VALLEY Artist Valley contains tables. With nearly 400 creators and exhibitors, this is the place for artists and writers! Artist Valley can contain both 3D and 2D artwork. ART AUCTION DPCC puts on an Art Auction that benefits the non-profit that superpowers DPCC – Pop Culture Classroom! To donate artwork to the Art Auction, you can do so at the Exhibitor Services Booth during show or email [email protected]
AUTHOR ALLEY Author Alley contains tables. Author Alley brings together today’s biggest names in genre, fantasy, sci-fi and YA literature. Authors, publishers and retailers are welcome to apply for Author Alley exhibit space.
BREDE Brede is DPCC’s general service contractor. Brede manages items like furniture rental and load-in for Exhibitors in booths (not tables). http://www.brede.com/ COLORADO CONTENTION CENTER (CCC) The Colorado Convention Center is a multi-purpose convention center located in Downtown Denver, Colorado. At 2,200,000 square feet it is currently the 12th largest convention center in the United States. CORNER BOOTH Corner Booths are 10’ x 10’ x 8’ and have an open (2) open sides. Each Corner Booth Includes: 8' high back drape, 3' high side drape, (2) 8’ x 24” draped table, (2) side chairs, and (1) waste basket. Corner Booths are in high demand and usually a wait list is utilized, if not assigned one. Electricity is not included. DRAYAGE Drayage is the transport of goods over a short distance from the loading docks to the Exhibitors’ Exhibit Space. DPCC pays for drayage for Exhibitors who are in booth spaces. EXHIBITOR EXCLUSIVE An Exhibitor Exclusive is a piece of artwork or a product that is exclusive to only Denver Pop Culture Con. DPCC reviews all Exhibitor Exclusives before approval. Exhibitor Exclusives are posted on the DPCC website, social media, and printed in the Souvenir Guide that attendees receive. ENDCAP BOOTH An Endcap Booth is two Corner Booths. Endcap Booths are in high demand and usually a wait list is utilized, if not assigned one. Electricity is not included. EXHIBIT SPACE The term Exhibit Space refers to either a Table, Corner Booth, Inline Booth, Island, etc. EXHIBITOR BADGE Exhibitor Badges are required to be worn Friday, Saturday, and Sunday. Exhibitor Badges cannot be resold. If Exhibitor Badges are resold the Exhibitor’s exhibit space has the potential to be forfeited and the Exhibitor may risk future opportunities to exhibit.
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Tables come with (2) Exhibitor Badges Booths come with (4) Exhibitor Badges If an Exhibitor has more than (1) booth or table, simply multiply the amount of booths/tables per allotted badge amount. Example: A 10’ x 20’ (Two Inline Booths) has an allotment of (8) Exhibitor Badges. Additional Exhibitor Badges can be purchased through Exhibitor Services and the Exhibitor Portal. FREIGHT ELEVATORS Freight elevators U and T are accessible from the Colorado Convention Center Parking Garage. Freight elevators can be used during load-in. (Only applies if DPCC has Halls D and F.) INLINE BOOTH Inline Booths are 10’ x 10’ x 8’ and have no open sides. Each Inline Booth Includes: 8' high back drape, 3' high side drape, (1) 8’ x 24” draped table, (1) side chair, and (1) waste basket. If your Inline Booth is near a pillar, you will have (2) open sides and will not be charged for a Corner Booth. Electricity is not included. ISLAND BOOTH An Island Booth is a booth where all sides are open. The smallest Island Booth is a 20’ x 20’ and go up from there. Example: (4) Corner Booths. Electricity is not included. KIDS’ LAB The Kids' Lab is an interactive, family-friendly, educational space dedicated to pop culture enthusiasts of all ages. Located on the show floor, the Kids' Lab provides opportunities for families and fans to engage with diverse pop culture-based media and highlights the value of teaching pop culture education in the 21st century. Featuring activities, sponsors, speakers, and performances hand-picked by the educational experts at Pop Culture Classroom (PCC). LOAD-IN AND LOAD-OUT This is the process of loading your display in and out of the Colorado Convention Center. LOAD-IN STICKERS Load-In Stickers are required to be worn during load-in and load-out. If Exhibitors have additional staff assisting with load-in and will not be assisting during the show, then they would wear Load-In Stickers. Load-In Stickers are provided at no charge at the Exhibitor Services Booth. LOADING DOCKS The side(s) of the Colorado Convention Center where Exhibitor goods are loaded onto and unloaded from vehicles. Exhibitors cannot drive straight to the loading docks and must utilize the Marshalling Yard. Exhibitors in tables cannot utilize the loading docks unless a fee through Brede, our general services contractor, is paid. MARSHALLING YARD A location in the vicinity of the Colorado Convention Center. During load-in, the Exhibitor goes to the Marshalling Yard during their assigned time first. Brede, will then call the Exhibitor up from the Marshalling Yard to then proceed to the loading docks. The Marshalling Yard is first-come, first served during the Exhibitor load-in window.
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MERCHANT MESA Merchant Mesa full of geek-tastic shopping! Merchant Mesa can contain Exhibitors and items like game developers, artists, merchants, authors, comic book resellers, apparel, toys, etc. If a booth is in your price range, you are more than welcome to apply for a booth exhibit space! Note: If you are an artist applying for a booth space, you will be placed next to Artist Valley. Usually only artists in booths are across from Artist Valley. PARTNER GROUPS The Partner Group area are tables on the street level of the Colorado Convention Center. (The show floor is on the second level.) This area is reserved for organizations including, but not limited to: Community partners, fan groups, libraries, non-profits, or local Colorado organizations that align with the Denver Pop Culture Con/Pop Culture Classroom mission. Since this space is free of charge, we kindly ask your organization for a donation. Donations for Partner Group spaces can be anything that benefits our attendees, the community, or our non-profit parent company Pop Culture Classroom. PARTNER HOTEL AND RATES Hotels that have negotiated lower rates and are in close proximity to the convention center, so you spend less time walking and more time at the con – for less! PENINSULA A Peninsula Booth is a booth where only two sides are open. The smallest Peninsula Booth is a 20’ x 20’ and go up from there. Example: (2) Corner Booths and (2) Inline Booths. Electricity is not included. SALES TAX Everyone selling merchandise, product, artwork, prints, or taking online orders on the show must adhere to the local and state laws. It is required to fill out TWO Special Event Sales Tax applications and tax returns. The City of Denver collects and administers their own taxes as well as the State of Colorado. DPCC collects Colorado State Account Numbers before the show. TABLE Tables are 6’ x 24” and are draped black. Each table includes (2) folding chairs. There is 3’ drape about 4’ behind tables. There is also 2’ of space between each table. This 2’ of space cannot be blocked or used and is required to be kept clear. Table displays cannot be higher than 8’ or no overheads are allowed. Exhibitors cannot request more than (2) tables. Not all requests are granted when requesting (2) tables. Electricity is not included. THE DPCC SOUVENIR GUIDE DPCC creates one event publication that is distributed for free at the con. The DPCC Event Guide is a full color magazine featuring photos and bios of our guests, the complete schedule for Denver Pop Culture Con, information about panel rooms, cosplay photo meetups, and maps. It is used by attendees as a way to plan their activities at the show. UNION HOUSE The Colorado Convention Center is considered a “union house”. Any labor that can be done by the union, will be done by the union. Exhibitors (in tables and booths) cannot build their own displays that are over 8’ or perform any rigging. Dollies, hand carts, or ladders are not allowed to be used within the CCC. Only the union may use these items.
VOLUNTEERS DPCC has many volunteers on the show floor. Please feel free to ask them questions. However, if your question is Exhibitor specific please come to the Exhibitor Services Booth or ask an Exhibitor Services Volunteer with a name tag.
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EXHIBITOR SERVICES
•All Exhibitor inquiries pre-show are answered by email only: [email protected]
•During show there are two Exhibitor Services Booths. (One on the show floor and one by the Exhibitor Entrance.)
BREDE
•Brede Customer Service
Email: [email protected]: (303) 399-8600Fax: (303) 321-8694
State of Colorado Revenue Department
•State of Colorado
Email: [email protected]
Phone: (303) 866-5643(303) 238-7378
Mailing Address:Colorado Department of RevenueRegistration Control SectionPO BOX 17087Denver, CO80217
City of Denver Revenue Department
•City of Denver
Email: [email protected]
Phone: (720) 913-9437(720) 913-9400
Mailing Address:City and County of Denver201 W. Colfax Ave. Dept 1009, MC 405Denver, CO 80202
Colorado Convention Center
•Colorado Convention Center/Bellco Theatre/SMG
Address: 700 14th Street Denver, Colorado 80202Phone: (303) 228-8000Email: [email protected]
•SmartCity / Internet
Order: denverconvention.com/exhibit-at-an-event/order-internet
Phone: (303) 228-8056
Liability Insurance Info
•Rainprotection Insurance
Phone: (800) 528-7975Email: [email protected]
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Once the exhibitor invoice has been paid, exhibitors are able to manage their exhibitor account or “Space Order”. This includes managing exhibitor show specials, company description/logo, and exclusives. This information will be made live on the DPCC website and mobile app for attendees to view. The exhibitor list and mobile app will be made live closer to show dates. Note: It may take a couple days to receive the Growtix email to manage your Space Order.
1. When your invoice has been paid, you will receive an email from Growtix, titled “Denver Pop Culture Con 2020 Exhibit Space Order Confirmation”. (Please keep in mind, this email may take a couple days after your invoice has been paid.) To manage your exhibitor account, click on “MANAGE YOUR SPACE ORDER”
TIP: Either save this email or bookmark the URL after clicking on the link. TIP: “VIEW YOUR SPACE ORDER ONLINE” does not do anything. DPCC does not utilize this Growtix feature.
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2. Once you click “MANAGE SPACE ORDER” you will have access to manage your company information. You can edit the following: - Basic Details - Show Specials - Exclusives - Add any “tags” to your company profile
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TIP: All of this information will be made public to attendees in the DPCC mobile app and website. If you wish to not have any of this information public, then do not update any of the fields or utilize the MANAGE SPACE ORDER feature.
3. Below is what it would look like if you upload a Show Special:
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Denver Pop Culture Con creates one event publication that is distributed for free at the con. The DPCC Event Guide is a full color magazine featuring photos and bios of our guests, the complete schedule for Denver Pop Culture Con, information about panel rooms, cosplay photo meetups, and maps. It is used by attendees as a way to plan their activities at the show. If you have any questions regarding advertising in our Event Guide, please contact TBA Please note: ADS MUST BE SUITABLE FOR AN ALL-AGES AUDIENCE. No nudity, profanity, gore or sexual situations will be permitted.
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Per 6' and 8' Table 2
Per 10’ x 10’ Booth 4
Example: Two Tables = 4 Exhibitor Badges End-Cap = 8 Exhibitor Badges 20’ x 20’ Island = 16 Exhibitor Badges
Exhibitors will need to register their Exhibitor Badges, including their complimentary allotment. There will be form that Exhibitors fill out later in the year to register for Exhibitor Badges.
To purchase additional Exhibitor Badges, please email [email protected]
Exhibitor Badges can be picked up at the Exhibitor Services Booth during check-in and the Exhibitor’s assigned load-in time. DPCC does not mail out Exhibitor Badges before the show.
Temporary Load-in Stickers will be provided during the Exhibitor’s assigned load-in time during check-in. These stickers must be worn while loading into the convention center. Exhibitor Badges only have to be worn Friday, Saturday, and Sunday.
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The booth exhibit space fee includes liability insurance through Rainprotection Insurance, an authorized insurance dealer by Pop Culture Classroom.
This is general liability coverage with minimum policy limits of $1,000,000 per occurrence and
$2,000,000 aggregate.
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Sales tax returns for both the city and state are due by the 20th of the following
month after the show. City and state sales tax will be due by June 20th, 2021.
Please email your Colorado State Account Number to Exhibitor Services at
The City of Denver and the State of Colorado will have tax representatives at the
show. They will have a table next to the Exhibitor Services Booth. Their teams will be able to answer any tax related questions and can help you fill out your applications.
IT IS RECOMMENDED TO FILL OUT THESE APPLICATIONS BEFORE THE SHOW. PLEASE SEE THE BELOW TIMELINE:
1. Apply for the Denver Special Event Sales Tax License. This form can be completed online or mailed in. * Special Event Vendors will NOT receive an actual paper special event sales tax license. A vendor’s canceled check, for the license fee, is their proof of payment and application.
2. Apply for Colorado Special Event Sales Tax License (Form DR 0589) by mailing in the DR 0589 or
completing it in person at a designated Service Center. This form cannot be filled out online. * Keep a copy of the application as it will be your temporary license.
3. Receive your Colorado State Account Number from the state and email the number to Exhibitor Services. (DPCC does not need anything from you for your Denver license.)
4. After the show, complete both returns before June 20th, 2021.
FOR TAX RELATED QUESTIONS, PLEASE CONTACT THE CITY OR STATE
The City and County of Denver Treasury Division Beverly Gallegos, Tax Revenue Agent II [email protected] (720) 913-9446 https://www.denvergov.org/content/denvergov/en/treasury-division/business-taxes.html
The State of Colorado Colorado Department of Revenue [email protected] (303) 866-5643 Call Center: (303) 238-7378 https://www.colorado.gov/pacific/tax/education
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Form: https://www.colorado.gov/pacific/sites/default/files/DR0589.pdf State of Colorado Revenue Department Customer Service Team: (303) 238-7378 Make Checks Payable To: Colorado Department of Revenue PO Box 17087 Denver, CO 80217-0087 Exhibitors are required to obtain a Special Event Sales Tax license prior to the event using Sales Tax Special Event Application form DR 0589. The Single Event License ($8.00 fee) is valid for this event only. After the event you are required to file and remit sales tax by either filing online or submitting a Special Event Retail Sales Tax return (DR 0098). The Sales Tax Special Event Application form DR 0589 can only be mailed in, completed in person at a service center, or completed at the show during load-in. CRS 39-26-103 (1)(a) Except as otherwise provided in sub-subparagraph (A) of subparagraph (IV) of paragraph (b.5) of subsection (9) of this section, it is unlawful for any person to engage in the business of selling at retail without first having obtained a license. Anyone who sells retail in Colorado without obtaining a sales tax license commits a class 3 misdemeanor and may be subject to a civil penalty of $40 per day to a maximum penalty of $1000.
IF YOU ARE MAILING IF YOU ARE ATTENDING IN PERSON
Mail the DR 0589 Vendor Special Event License Application, a copy of your ID, and the payment to the following address:
Colorado Department of Revenue Registration Control Section PO Box 17087 Denver, CO
80217-0087
Service Centers • Denver 1375 Sherman Street • Colorado Springs 2447 N. Union Blvd. • Fort Collins 3030 S. College Ave. • Grand Junction 222 S. 6th Street, Room 208 • Pueblo 827 W. 4th St., Suite A
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➢ Your account number will be mailed to you or you can call the state’s customer service team after your application has been submitted to receive your account number: (303) 238-7378
Important Colorado Sales Tax License Notes:
• A sales tax license must be displayed in a
conspicuous place at the physical business
location.
• The sales tax license must be renewed every
two years (except single event licenses).
• An expired or inactive sales tax license is not
valid.
• A sales tax license with an old address or
outdated business information is not valid.
• A return must be filed even if no tax is
due.
• If you have not received your license - a
copy of your application will serve as your
temporary sales tax license.
• If you have not received your account
number – you can call the State of Colorado
Revenue Department Customer Service
Team: (303) 238-7378
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How to file your STATE return after DPCC: 1) Go to www.Colorado.gov/RevenueOnline 2) Click “File a Return” 3) Click “File Special Event Sales Tax” 4) Read this page 5) Click Continue 6) Click on Denver Pop Culture Con
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Form:https://www.denvergov.org/content/dam/denvergov/Portals/571/documents/Returns/Spe
cial_Evnt_App.pdf
Please Make Checks Payable To:
Manager of Finance
City and County of Denver
201 W. Colfax Ave, Dept 1009, MC 405
Denver, CO 80202
As a Home Rule City, the City and County of Denver administers and collects its own sales/use tax
separately from the State of Colorado.
Special Event Vendors will NOT receive an actual paper special event sales tax license.
The Tax Compliance Section of the Denver Department of Finance registers special event vendors
on their tax system and assigns an account reporting number. A vendor’s canceled check, for the
license fee, is their proof of payment and application.
A tax license assigns you the right and the obligation to collect taxes for the City of Denver. Taxes
collected for the City of Denver are monies held in trust by you. It is your responsibility to
adequately account for and remit these funds. A TAX RETURN is required to be filed after the
event. The due date is the 20th of the month following the vent. If not remitted by the due date,
there is a penalty of 15% of the tax amount, or $25, whichever is greater, plus interest of 1% per
month. A TAX LICENSE IS NOT a license to do business.
Sales Tax: A SALES TAX LICENSE is required if you are making retail sales. The license authorizes
collection of sales tax along with any use tax owed. The license fee is $5.00 per special event. If
you have a current regular Denver Sales Tax License, no additional license fee is required.
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- Only can load-in on Thursday before show at their designated time
- Load-in times are split up into TWO times. Load-in times are located in the Brede Exhibitor Packet and on the DPCC website. Please arrive at your designated load-in time.
- Recommended to park in the Colorado Convention Center Parking Garage and utilize the Freight Elevators to drop directly on the show floor. The parking in the garage is not free.
- Access to the freight elevators end at ~ 7:00pm on Thursday and do not reopen until load-out.
- Exhibitors in tables cannot utilize the marshalling yard or loading docks. Brede offers a Cart Service Fee of $50 which will let Exhibitors in tables utilize the marshalling yard, loading docks, and union labor.
- Exhibitors can request a different load-in time by emailing [email protected]
- 400 sq ft and less can only load-in on Thursday before show at their designated time.
- 400 sq ft or more can only load-in on Wednesday at their designated time.
- Load-in times are split up into TWO times. Load-in times are located in the Brede Exhibitor Packet and on the DPCC website. Please arrive at your designated load-in time.
- Arrive to the designated marshalling yard first. Do not proceed to the loading docks first. You will then be called up by Brede to the loading docks. You will be able to unload your items and the union will deliver your items to your booth. DPCC pays for drayage.
- Exhibitors can request a different load-in time
by emailing [email protected]
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- Unless the Cart Service is purchased, freight elevators will open close to 5:30pm.
- Fork-lifts will enter the show floor once they receive the all clear from show management.
- 400 + sq ft booths load-out on Monday morning. These are the only Exhibitors who can load-out on Monday morning.
- If you would like to request a different load-out time (Sunday evening vs Monday morning) please visit the Brede booth on the show floor or email [email protected]
- Drivers for all Exhibitors must be checked into the marshalling yard by 9:00pm on Sunday night.
Freight Elevator Example:
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Denver Pop Culture Con has two options for material handling – Advance to Warehouse and Direct to Show Site. The shipping labels, money saving tips, and shipping deadlines are included in the Brede Exhibitor Packet. Brede will receive and manage the freight at the warehouse and on show site. Material handling fees are paid to Brede for these material handling services, and are separate from and independent of freight transportation charges, which are paid to a freight carrier such as YRC, ABF, FedEx, or any other carrier of the exhibitor’s choosing. Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event, and all associated transportation fees.
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All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Exhibitors should ensure that
any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing
materials to be displayed.
Each 6' Tabletop includes:
• (1) 6’ x 24” draped table - Black
• (2) folding chairs
• (1) one-line booth ID sign with
booth number
• 3’ high drape at back
Each 8' Tabletop includes:
• (1) 8’ x 24” draped table - Black
• (2) folding chairs
• (1) one-line booth ID sign with
booth number
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Corner Booth Includes: Inline Booth Includes: (1) 10’x10’ draped booth (1) One line booth ID sign w/ booth number (2) 8’ x 24” – draped table (2) Side chairs (1) Wastebasket
(1) 10’x10’ draped booth (1) One line booth ID sign w/ booth number (1) 8’ x 24” – draped table (2) Side chairs (1) Wastebasket
Please stay inside your exhibit space which is taped off by black tape. This is the space that you have paid for and expanding outside of the taped off areas affects traffic flow. Aisles have been planned by Show Management to be a specific size and Exhibitors expanding outside of their space affects this. If you feel like your exhibit space is not the correct size and is off by a couple feet, please let the Brede staff at the Brede booth know ASAP. Below are good and bad examples of staying within the black tape on the floor.
Good Example: Both of the above Exhibitors have stayed within the black tape. (Thank you!)
Bad Example: Both of the Exhibitors to the left have expanded outside of the black tape creating tripping hazards or an inconsistent flow of traffic on the show floor. The Exhibitor on the far left also has a ladder out which is not allowed either.
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Setup yourself up for success at Denver Pop Culture Con - it's all in the setup and presentation! If a table is inviting and well thought-out, attendees will be more likely to approach, look at your work, buy your books or prints, or even commission original work. Join expert guest authors Lisa Manifold (Heart Of The Goblin King, Tales from the Veil) and Corinne O’Flynn (The Aumahnee Prophecy, Ghosts of Witches Past) as they walk you through everything from the most effective way to pitch your application and get it approved, to setup at the con itself, and even how to be friendly and inviting in order to maximize interaction and make new fans! Lisa and Corinne focus on Author's setup at con - including the most effective displays if you are sharing a table - but these lessons apply equally well to artists and comic creators setting up (or applying for) Artist Valley.
DPCC YouTube Series: Set Yourself Up at Denver Pop Culture Con Part I: https://youtu.be/TpPNSFBemQ0 Part II: https://youtu.be/iSkJcW9_QMs Part III: https://youtu.be/jtd42pKBMAM Part IV: https://youtu.be/H3FnS2U-qac
• Complete the DR 0589 form for the State of Colorado and submit your account number to Exhibitor Services before the show. If you already have an account number with the state, please send your number our way!
• Ask any questions! We answer all Exhibitor questions and it is easy to get ahold of us! Please email us at [email protected]
• As an Exhibitor at Denver Pop Culture Con – you are committing to exhibiting all three days. This is from when doors open on Friday at 9:30am until 5:00pm on Sunday. Do not leave early on Friday, Saturday, or Sunday. If you have a reason to abandon your table during the show – please let Exhibitor Services know before the show or as soon as possible.
• It is a show policy that Exhibitors cannot play music in their exhibit spaces.
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• If you have any questions during the show, please come up to the Exhibitor Services Booth! Our Exhibitor Services Team is best equipped and super knowledgeable of the show floor. If you cannot leave your exhibit space, please feel free to email us your question. However, please understand that there may be a delayed response time.
• The Colorado Convention Center is a union house and you CANNOT use your own dollies, ladders, power tools, hand carts, or perform your own rigging. Please plan ahead for this. DPCC understands that the quantity of product for items like artwork, books, apparel are heavy for such a large show. Our general services contractor, Brede, offers a cart service for Exhibitors with tables*. By paying for this service, the union will deliver your items to your exhibit space. Please email [email protected] to purchase this optional service. * This does not apply for booths as drayage is covered by DPCC.
• Interested in exhibiting at DPCC the following year? Take a photo of your current table or booth display to use for your next year’s application. Some items we check for when reviewing applications: current portfolio/images of product or artwork, completion of tax related items for the city and state from previous years (if applicable), exhibitor history (if applicable), and completion of the actual application and that everything if filled out.
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Denver Pop Culture Con wants all attendees to have a fun and safe experience and has put together these costume guidelines to help. These guidelines should be used for planning purposes only and are not all-inclusive. If in doubt, more coverage is better, and if you’re unsure about a prop, it’s best to leave it at home. Denver Pop Culture Con reserves the right to make judgment calls as needed on all elements of costuming and props, and these guidelines are subject to change at any time and without notice. Denver Pop Culture Con is family-friendly. Keep it PG.
• Chests must be covered regardless of gender identification • Tops must be secure and of sturdy construction to avoid inadvertent “oops” moments and
secured by more than glue • No thongs or exposed backsides • No sheer materials/illusion of nudity • Body paint by itself does not constitute coverage • Makeup must be properly sealed so that it does not rub off with casual contact or make a mess • Shoes must be worn at all times • Military dress that appears realistic must be distinguished in some way as costume and cannot
be mistaken for current military or law enforcement • Hateful symbols and emblems of genocide are strictly prohibited
Denver Pop Culture Con staff and security reserves the right to alter rules or guidelines at any time and without notice to protect public safety or ensure a safe and successful family friendly convention. We also reserve the right to prohibit entry or ask you to leave the premises if your outfit is deemed inappropriate. Please refer to the prohibited items list for further information.
Denver Pop Culture Con’s first priority is the welfare and safety of all of our guests. These prop guidelines should be used for planning purposes only and are not all-inclusive. Denver Pop Culture Con reserves all rights to deny props at any time. If in doubt, leave it at home. The current guidelines are as follows, and may be changed at any time, based on circumstances:
• A prop is defined as an object you carry as part of a costume and must be peace-bonded prior to entry by Denver Pop Culture Con security staff.
• Cosplayers will be given a wristband and the prop will be marked daily to indicate completion of this.
• If you purchase a prop at the show the vendor must provide you with a wrist band and the prop must be peace-bonded. It is your responsibility to request this if not automatically provided; should you be observed without the wrist band and/or the weapon peace-bonded, you will be required to immediately remove it from the premises.
• You may be re-checked at any time. • Every time you leave and re-enter the Colorado Convention Center your prop will also need to
be re-checked.
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• Denver Pop Culture Con provides NO on-site storage of props or costume pieces. • Anything not allowed will need to be returned to your vehicle or hotel room, or must be thrown
away. • Generally approved materials are: foam, rubber, cardboard, paper, light plastic, or cloth.
PROHIBITED ITEMS:
• Firearms of any kind – this includes BB guns, replica guns, cap guns, paintball and pellet guns and airsoft guns, even if it has been disabled or is not loaded – nothing resembling a gun of any kind is permitted
• Bladed metal or wooden weapons such as axes, daggers, hatchets, knives and swords, pocket blades, ninja stars
• Projectile weapons of any kind, including replicas – if it can shoot anything (even Nerf and water), it is not permitted
• Explosives and chemical weapons – this includes firecrackers, pepper spray, and incendiary devices
• Blunt weapons – wooden or metal bats, clubs, brass knuckles, mallets, martial arts weapons, whips, golf clubs and paddles
• Metal and wooden umbrellas • Metal, wood, large PVC items – if you can hurt someone by hitting them with intentionally or
otherwise, it is not allowed • Large resin based objects – if you can hurt someone by hitting them with it intentionally or
otherwise, it is not allowed • Outside alcoholic beverages • Balls (thrown objects) • Flying discs or other projectiles including helium balloons, dirigibles, drones, etc. • Selfie Sticks • Hover boards, rollerblades, wheelies, bicycles, scooters, skateboards, skates
Denver Pop Culture Con staff and security reserves the right to alter rules or policies at any time and without notice to protect public safety or ensure a safe and successful family friendly convention. We also reserve the right to notify law enforcement and prohibit entry (or have you leave the premises) if your prop is deemed inappropriate.
These prop examples should be used for planning purposes only and are not all-inclusive. Denver Pop Culture Con reserves all rights to deny props at any time. If in doubt, leave it at home. Allowed
• Wands of rubber or plastic construction • Light sabers made of plastic, including ultrasabers (sabers with a metal hilt) • Loosely strung plastic bows with non-removable plastic arrows • Any size prop made of foam, rubber, cardboard, paper, light plastic, or cloth • Plastic parasols • Sonic screwdrivers
Not Allowed • Anything resembling a firearm, including sci-fi blasters • Anything that releases projectiles • Crossbows • Slingshots • Firearms of any kind no matter the material • Bats • Blades of any kind
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• Functioning bows • Golf clubs • Mallets • Martial arts weapons • Paddles • Explosives, including firecrackers • Chemical weapons, including pepper spray • Drones • Dirigibles • Helium balloons • Selfie sticks • Metal or wooden umbrellas • metal objects of any shape, including shields • wood objects of any shape • Large PVC/Resin items of any shape
If any of the above items are deemed unsafe by Denver Pop Culture Con Security, they will not be allowed inside the building. If you’re bringing, buying, or selling something that could maim, damage or cause bodily harm, we’re going to take issue. They will only be allowed as long as they are deemed safe and will not cause harm onsite.
The anti-harassment policy applies to any individual attending Denver Pop Culture Con, including guests, exhibitors, staff, and attendees. Denver Pop Culture Con strives to create a safe space for all attendees, exhibitors, guests, and volunteers. This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, or fandom. We do not tolerate harassment in any form. This includes but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate media capture. Inappropriate media capture is defined as photography, video, audio, or some other form of recording where the subject feels they are being stalked, exploited, degraded, or disrespected through being recorded; it can also mean photographing or recording without permission in general. People are allowed to document the convention through media capture as long as no one feels they are being harassed. Please be respectful. Harassment is defined by the victim, and all persons associated with Denver Pop Culture Con need to understand and respect that “No” means no. “Stop” means stop. “Go away” means go away. If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur: That individual or group may be:
• Warned to cease and desist; • Asked to leave the convention, or; • Banned from the convention for a period of time to be determined by staff.
To report harassment please find the nearest Denver Pop Culture Con volunteer or security personnel. They will direct you to an information desk or security center. If you feel your safety or the safety of others is in immediate jeopardy, please contact the Denver Police Department at 911 if an emergency. The Denver Police Department non-emergency number for District 6 is 720-913-2800.
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For your own safety, if you feel that you are being harassed in a non-emergency situation please
report your problems to us before anyone else, and as soon as possible following the incident. If you cannot find a staff, crew, or volunteer member to assist you, please go to the information desks, located throughout the convention. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media). We have professional security and they are properly equipped for these contingencies.
Privacy Notice for Exhibitors This privacy notice discloses the privacy practices in place for Denver Pop Culture Con Exhibitors. This privacy notice applies to the Exhibitor information collected by this website, https://denverpopculturecon.com/, the Exhibitor Application on the DPCC website and email correspondence. Information Collection, Use, and Sharing Denver Pop Culture Con / Pop Culture Classroom are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We do not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us, and to correspond about Exhibitor Applications, insurance needs, tax information, etc. We will share Exhibitor names, or other contact information that is necessary for these third parties to provide these services. These parties are not allowed to use personally identifiable information except for the purpose of providing services specific to Denver Pop Culture Con. Your Access to and Control Over Information You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email at [email protected]. You can also unsubscribe to our Denver Pop Culture Con Exhibitor News and Alerts emails at the bottom of each email. Security We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
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Denver Pop Culture Con’s show dates and floor plan fluctuate because we are subject to the
Visitors Bureau and the Colorado Convention Center and based on their availability.
GENERAL BUILDING POLICIES
1. Decorations, signs, banners, and similar materials may not be taped, nailed, stapled or
otherwise fastened to ceilings, doors, walls, glass, columns, painted surfaces, fabric or
decorative walls.
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2. Helium balloons may not be sold or distributed inside the facility. Helium balloons may be
approved through your Event Manager for permanent attachment to authorized displays. A
deposit may be required prior to installation.
A. If helium balloons from an authorized display are released within the facility, labor
costs to remove balloons from ceilings or ventilation fans will be charged.
B. Helium (or like) balloons distributed outside the CCC should not be brought into the
facility.
3. No pressure-adhesive stickers or decals or similar promotional items may be distributed in
the building. Labor costs to remove adhesive stickers and decals will be charged.
4. The CCC escalators and public elevators are not to be used to transport freight or
equipment. All equipment and freight should be transported, utilizing the freight elevator
and brought in on the docks.
5. The CCC does not provide furniture or equipment for exhibitors’ booths. All arrangement
for furniture and equipment for exhibitors should be handled by a general service
contractor.
SMOKING POLICY: By Executive Order of the Mayor of the City and County of Denver, smoking in all City owned facilities is prohibited. The Colorado Convention Center provides a smoke-free environment. Smoking is not allowed within 25’ of all doors. PARKING: 1) Parking Garage: The CCC has a 1,000-space parking garage. Affordable competitive rates are available. You may also refer to www.denverconvention.com for current rates and a downtown parking map. 2) Fire Lanes: Cars and/or trucks parked in marked fire lanes or in posted “no parking” areas will be ticketed and towed. 3) POV’s: Personally owned vehicles are not allowed to be permanently parked on the docks. They are allowed for purposes of unloading and loading.
IDLING: The City and County of Denver has a 5 minute anti-idling ordinance we require all vehicles to adhere. Non-adherence can result in a ticket and/or fine of up to $999 to the driver.
Convention, Display, Trade Show Labor Conditions:
All decorating, display, drayage, theatrical, rigging, production, audio visual, commercial
presentations as well as all material handling for conventions, trade shows, promotional displays,
and consumer shows are performed by the Denver Theatrical Stage Employees Union, IATSE, Local
No. 7.
Display and Exhibit Work - Installation, Dismantling and Decorating:
Full time employees of an exhibiting firm may install and dismantle their own respective company
display*, if such work can be completed in less than sixty minutes and without the use of
mechanized tools.
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Any outside or additional labor required for installation, dismantle or decorating of displays is to
be performed by the official General Service Contractor or by any other contractor signatory to
the IATSE, Local 7 labor agreement.
(*Product display and placement is not included in these work rules and is the exclusive right of
full-time employees of an exhibiting firm.)
Show/Job Site Drayage:
Exhibitors may handle their own hand-carried materials in and out of the Colorado Convention
Center. Any material requiring the use of equipment for delivery, i.e., dollies, fork lifts, will be
handled by labor through IATSE, Local No. 7. Equipment and labor is arranged through the General
Service Contractor.
Dock Space:
Dock space is limited at the Colorado Convention Center, and it is under the control and authority
of the General Service Contractor.
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The Colorado Convention Center is about 31 miles or a 40 min car drive from the Denver International Airport (DIA).
Public Transportation: There are several options of public transportation to use getting to and around Denver. Denver utilizes both public buses and light rail systems. In the center of Denver there is a free bus aka “The MallRide” that is incredibly helpful to get around the city and is close to hotels, the convention center, many restaurants, and attractions. Getting downtown from DIA: Please always refer to Google Maps for the most accurate method of transportation to avoid delays. 1a.) Take the Light Rail – A Line to Union Station. Union Station is in the center of downtown Denver. From Union Station you can take the Free MallRide* to the CCC and many hotels. 1.b) Instead of taking the A Line to Union Station, you can also transfer to other trains that go throughout Denver. 2) Utilize a ride share system like Lyft or Uber. The pickup location for Lyft/Uber is located on Level 5 / Island 5 at the airport. Passengers who have requested rides through the Lyft and Uber apps will exit the terminal through doors 506-510 (west side) and 507-511 (east side) on Level 5 near baggage claim and proceed to Island 5 for pickup.
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The Free MallRide*: Experience the sights and sounds of downtown Denver with RTD's Free 16th Street MallRide. The shuttle bus is your ride to great restaurants, shops, theatre, galleries, tourist attractions, and
businesses up and down the mall.
For more information about this free shuttle system: http://www.rtd-denver.com/FREEMallRide.shtml
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The Colorado Convention Center is right off of 16th Street Mall which includes a variety of sights and restaurants. While there are plenty of things to keep people busy on 16th Street Mall, there are much more unique things that Denver has to offer!
RiNo (River North Art’s District): https://rinoartdistrict.org/
Located just north of downtown Denver, RiNo includes a remarkable concentration of creative businesses, including architects, art galleries, designers, furniture makers, illustrators, painters, media artists, photographers, sculptors and an array of studio spaces. RiNo is "Where Art Is Made" in Denver and you can always find something new and exciting to check out around the neighborhood.
South Broadway: https://www.denver.org/about-denver/neighborhood-guides/south-broadway/
South Broadway and the Baker neighborhood offer an eclectic mix of neighborhood taverns, vintage clothing stores, unique eateries, bookstores, art galleries, ethnic restaurants, craft shops, an arthouse movie theater and hip live music venues. The Denver Art Museum is also off of Broadway Street and offers free admission to anyone under 18 years old and $10/$13 Adult Tickets.
Denver’s Art District on Santa Fe: https://denversartdistrict.org/
Denver’s Art District on Santa Fe (ADSF) is a nationally known arts and cultural district, encompassing hundreds of artists, galleries, studios, theaters, and creative businesses along Santa Fe Drive in Denver, Colorado. Founded in 2003, ADSF is a 501(c)(3), nonprofit membership organization and one of the first Certified Creative Districts in the state.
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Getting to the Mountains: Getting to the mountains is easy if you don’t have a car! Utilize the bus or light rail to get away from the city. Get to the City of Boulder and see Chautauqua Park: Take the Flatiron Flyer (FF1) to Boulder. This is a 1 hour bus ride from Denver to Boulder. http://www.rtd-denver.com/flatiron-flyer.shtml To the west, the trail-lined Flatirons are craggy rock formations overlooking the city. Downtown’s pedestrian Pearl Street Mall includes art galleries, cafes, restaurants and boutiques.
Get to the City of Golden: Take Line W to get to Golden on the light rail. This is about a 45 min ride. Golden is a former gold rush town at the foothills of the Rocky Mountains. Check out Clear Creek Trail which is a network of paths running along a waterway.
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https://www.denver.org/about-denver/denver-resources/high-altitude-tips/
Denver is 5280 feet above sea level. While altitude sickness is much more common at higher altitudes like in the Rocky Mountains, please consider the below tips as
everyone experiences altitude change differently.
Please drink lots of water and wear sunscreen and lip balm!
DRINK WATER Before your trip to Denver, and while you are here, drinking plenty of water is the number one way to help your body adjust easily to our higher altitude. The low humidity in Colorado keeps the air dry, like the desert, so you need about twice as much water here as you would drink at home. MONITOR YOUR ALCOHOL INTAKE In Denver's rarified air, golf balls go ten percent farther... and so do cocktails. Alcoholic drinks pack more of a wallop than at sea level. It is recommended that you go easy on the alcohol in the mountains and in Denver, as its effects will feel stronger here. EAT FOODS HIGH IN POTASSIUM Foods such as broccoli, bananas, avocado, cantaloupe, celery, greens, bran, chocolate, granola, dates, dried fruit, potatoes and tomatoes will help you replenish electrolytes by balancing salt intake. WATCH YOUR PHYSICAL ACTIVITY The effects of exercise are more intense here. If you normally run 10 miles a day at home, you might try 6 miles in Denver. PACK FOR SUN With less water vapor in the air at this altitude, the sky really is bluer in Colorado. But there's 25 percent less protection from the sun, so sunscreen is a must. Denver receives over 300 days of sunshine each year (more than San Diego or Miami). Bring sunglasses, sunscreen, lip balm... even in winter. DRESS IN LAYERS Two days before your trip to Denver, check the weather and use this information to pack appropriately. Because the sun is especially powerful in Denver, it can feel much warmer than the actual temperature during the daytime, but then become very chilly after sundown, particularly in the Spring and Fall. It is best to layer your clothing.
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DEFINED TERMS: Denver Pop Culture Con and Pop Culture Classroom, the show management, is herein referred to as “DPCC.” Denver Pop Culture Con, the show, will herein be referred to as “Event.” Applicant, its company, officers, directors, shareholders, employees, contractors, agents, representatives, and/or invitees, is herein referred to as “Exhibitor.” QUALIFICATIONS OF EXHIBITOR: DPCC, in its sole discretion, shall have the right to determine whether a prospective exhibitor is eligible to participate in the Event. All applicants may be required to submit a description of the nature of their business and the items intended to be exhibited. DPCC reserves the right to restrict or remove any exhibit which DPCC, in its sole discretion, believes is objectionable or inappropriate. SALES TAXES: The State of Colorado and the City of Denver require any Exhibitors who are selling product to apply for a Special Event Sales Tax License for the collection of sales tax. Exhibitors will need a total of two licenses (State and City) and remit two different tax returns. All licenses must be displayed and visible at Exhibitor’s exhibit space at all times. It is the responsibility of the Exhibitor to obtain all necessary licenses and remit their sales tax return back to the city and state. Colorado State License Account Numbers should be submitted to [email protected] before April 30, 2021. Please refer all questions to the appropriate State or City revenue department. City of Denver: (720) 913-9446. Colorado State: (303) 238-7378. CANCELLATION BY EXHIBITOR: Exhibitors who cancel exhibit space more than 90 days prior to the opening day of the Event, will be refunded all monies paid. Exhibitors who cancel exhibit space less than 90 days prior to the opening day of the Event, but more than 60 days prior to the opening day of the Event, will be refunded 50% of the total that has been paid. There will be no refunds for cancellations made less than 60 days prior to the opening day of the Event. CANCELLATION BY EVENT: If DPCC cancels the Event due to circumstances beyond the reasonable control of DPCC (such as acts of God, acts of war, governmental emergency, labor strike, or unavailability of the Exhibit Facility) DPCC shall refund each Exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of DPCC’s liabilities to the Exhibitor. OCCUPANCY: Exhibitor’s exhibit space MUST BE OCCUPIED by 5pm, Thursday May 13, 2021. If the Exhibitor’s exhibit space is not occupied by that time, or the Exhibitor has not made arrangements with DPCC Exhibitor Services department for late arrival, such space may be possessed by DPCC for any purpose it may see fit. All Exhibit Space Representatives must wear identification as provided by DPCC. All exhibit spaces must be staffed by the Exhibitor during all hours the show floor is open. At no time may an exhibitor sell or rent their space to a third-party. If an exhibitor is found to be subletting their space, both the exhibitor who registered for the space and the exhibitor occupying the space will be evicted from the space and will forfeit any refund. If the exhibit space display does not match what was submitted in the approved Exhibitor application, then the Exhibitor will be evicted from the exhibit space and will forfeit any refund.
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PLACEMENT: Exhibit space shall be assigned by DPCC in its sole discretion for the Event and for the Event Dates only. Any such assignment does not imply that similar space will be assigned for future events held by DPCC. DPCC reserves the right to change the floor plan or to move an Exhibitor to another exhibit space location prior to or during the Event if DPCC in its sole discretion determines that to do so is in the best interest of the Event. ON-SITE EXHIBIT SPACE AVAILABILITY: The use of unsold and abandoned exhibit spaces will be determined by show management. Any Exhibitor who plans to arrive late (see “Occupancy” for details) will need to let show management know of their late arrival or the exhibitor will potentially lose their space. SECURITY: DPCC will provide security inside the Exhibit Hall and surrounding areas once the Exhibit Hall closes to Exhibitors and Attendees. Regardless of security, any cash or valuables should be removed from the Exhibit Hall at the end of the day, and as an extra precaution against theft Exhibitor should take extra care in placement of merchandise and cash boxes. Exhibitor is responsible for its own property, and under no circumstances will DPCC or its personnel be held liable for any loss or damage including but not limited to merchandise, equipment, and/or revenue. LIABILITY: The Exhibitor is fully responsible for any and all damages to property owned by the Colorado Convention Center and DPCC which may arise from the Exhibitor’s occupancy and use of the venue or any part thereof. GENERAL LIABILITY INSURANCE: General Liability Insurance is only required for Exhibitors in booth exhibit spaces. The cost of a booth exhibit space includes General Liability with limits no less than $1,000,000 per Occurrence/ $2,000,000 Aggregate for Exhibitors. This insurance is provided by Rainprotection Insurance and authorized by Pop Culture Classroom. For questions about this coverage, please send an email to [email protected] SOUND/MUSIC ADVERTISEMENTS: Exhibitors are NOT allowed to play any music at any time while on site of the Colorado Convention Center. The use of devices for mechanical reproduction of sound or music is permitted but must be controlled. Sound of any kind must not be projected outside of the exhibit space. Exhibitors are specifically prohibited from operating such noise-creating devices as bells, horns or megaphones. DPCC reserves the right to determine sound interference with others and Exhibitor shall comply with any request by DPCC to discontinue any such sound or music. CHARACTER OF DISPLAYS: All exhibits shall display products or services in a tasteful manner as determined in DPCC’s sole discretion. DPCC is a family friendly show. No nudity, pornography, or hentai. COPYRIGHT, BOOTLEG, AND KNOCK OFF MATERIALS: Denver Pop Culture Con does not tolerate the buying and selling of copied, counterfeit, knock-off or unlicensed materials. Upon determination, the alleged violator will be given one warning only and asked to remove all items in question from view and sale. Any exhibitor violating this policy after said warning may be asked to leave the show.
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USE OF AISLES AND COMMON AREAS: (DO NOT BLOCK THE AISLES, COMMON AREAS, OR INVADE NEIGHBOR’S SPACE) Distribution of samples and printed matter of any kind and any promotional material is restricted to the exhibit space. The aisles, passageways and overhead spaces remain strictly under control of DPCC and shall remain unobstructed and restricted only to the space officially allotted: no merchandise, shelving, displays, artists or artwork, signs, decorations, banners, advertising material or special exhibits, will be permitted in any of these spaces except by written permission of DPCC. Uniformed or costumed attendants, models and other employees must remain within the exhibit space boundaries assigned to the exhibitor. All advertising, distribution, made by Exhibitor must be made only from within Exhibitor’s exhibit space boundaries. Equipment must be arranged so that show visitors do not stand in the aisle while examining equipment or watching demonstrations. Strolling entertainment or moving advertisements outside of an Exhibitor’s exhibit space is prohibited. OBSERVANCE OF LAWS: Exhibitor shall abide by and observe all federal, state and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the Exhibit Facility (including without limitation any union labor work rules). Without limiting the generality of the foregoing, Exhibitor shall construct its exhibits to comply with the Americans with Disabilities Act. LISTINGS AND PROMOTIONAL MATERIALS: By Exhibitor’s participation in the Event, Exhibitor expressly grants to DPCC a fully paid, perpetual non-exclusive license to use, display and reproduce the name, trade names and product names of Exhibitor in any directory (print, electronic or other media) listing the exhibiting companies at the Event and to use such names in DPCC promotional materials. DPCC shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor from the directory or other lists or materials. Exhibitor agrees that DPCC may also take photographs of Exhibitor’s exhibit space, exhibit and personnel during, before or after the open hours of the Event and use such photographs for any DPCC promotional purpose. AMENDMENTS AND ACCEPTANCE: Any matters not specifically covered by the preceding rules shall be subject solely to the discretion of DPCC. DPCC shall have full power in the matter of interpretation, amendment and enforcement of all said rules and regulations. Full payment received by Exhibitor does not constitute acceptance by DPCC of these Terms and Conditions. Terms and Conditions shall not be binding until accepted by DPCC. This agreement constitutes the full and complete agreement between Exhibitor and DPCC. No prior or contemporaneous verbal or written agreements have otherwise been made that would alter the terms of this written agreement.