Integrated Planning and Resource Management (IPRM)

Administrative Priorities Team (APT)Update on the work of the team

June 2013

Presenters:Antonio Araujo Pamela CantRay Darling Jan Basso

PRESENTATION OVERVIEWn Inform Leadership Group of Administrative Priorities Team

membership and mandate

n Review the work done to date by the Administrative Priorities Team

n Outline next steps

n Provide examples of the creation of Administrative Program Lists

n Answer questions

ADMINISTRATIVE PRIORITIES TEAM Co-Chairs: Antonio Araujo Ray Darling

n Members: Jan BassoHelen Paret

Peter Baxter Nela Petkovic

Pamela CantDebbie Thayer

Holly CoxColleen Willard-Holt

Dan Dawson Sally Gray

Mark Dettweiler Vera FesnakKatarina Loncar Mary KellySherry Palmer Greg SennemaAlicia Appleby Seth Warren

Project Support Coordinator: Wayne Steffler Administrative and Logistical Support: Anne Diegel

MANDATE OF THE ADMINISTRATIVE PRIORITIES TEAM

To recommend to the Planning Task Force:

• (i) A definition of an Administrative Program;

• (ii) Criteria and weightings for the assessment of Laurier administrative programs;

• (iii) A template aligned with the selected criteria, including a series of questions to support the criteria;

• (iv) Assessments based on the approved template of all assigned administrative programs to support the classification of each program into one of the categories established by the Planning Task Force. The highest-ranking programs, as evaluated by the program review process, will be eligible for increased resources, whereas the lowest-ranking programs will be candidates for phasing out, subject to review.

ADMINISTRATIVE PRIORITIES TEAM WORK TO DATE

n Election of Co-Chairs

n Creation and approval of Decision Protocol Procedure

n Creation and approval of “Administrative Program” definition

n Creation and approval of Ground Rules for Committee

n Creation and approval of Decision Criteria and Weights

n Creation of AdmPT Timeline

n Creation of Administrative Program Guide for creating lists

n Distribution of Program List Guide

ADMINISTRATIVE PRIORITIES TEAM NEXT STEPS

n June: Program List Form Distribution and TrainingDevelop Administrative Program Template

n July: Finalize Administrative Programs List for Approval by PTF

Finalize Administrative Program Template

n August-February:Submission of Administrative Program

Templates for Program Areas

Review and Score Submissions

n March: Finalize Scores and CategorizationReport Development

n April: Final Report to PTF

DEFINING ADMINISTRATIVE PROGRAMS

AN ADMINISTRATIVE PROGRAM IS:

A common set of activities that can be discretely defined, has clear and definable clientele, and consumes resources

Most administrative departments will have a more than one and less than 10 programs

ADMINISTRATIVE PROGRAMS INCLUDE:

Administrative functions (IT, Finance, HR etc.) Academic and Student Support Functions

(Residence, Counselling, TSS, Registrar, etc.) Dean’s and VP office functions Library Co-op

ADMINISTRATIVE PROGRAM COSTS

Managers, Directors, AVPs and admins who oversee/support multiple programs will be included as inputs/costs to the programs when completing the templates

These costs will be spread over the programs they oversee/support

ACADEMIC PROGRAMS INCLUDE: Courses/programs for credit Practicum, AQ Courses Research Centres/Institutes

*labs and admin support for academic programs are included as inputs/costs when completing templates

QUESTIONS TO ASK WHEN DEFINING PROGRAMS:

What are the key identifiable functions in my department?

Could they exist on a standalone basis? Do they have clear, definable clientele? Do they consume resources? Produce

revenue?

SAMPLE - HR PROGRAMSAdministrative Program Name

Index Code(s)

Payroll & HR Records 8025

Human Resource Information Systems 8025

Learning & Organizational Development and Employee Recognition 8026

Labour & Employee Relations 8025; 8027

Recruitment & Onboarding 8025; 8026

Compensation & Job Evaluation 8025

Pension & Retirement Services 8025; 7965

Employee Benefits 8025; 8015; 8010; 8011; 8016

Employee Health and Wellness 8025

SAMPLE - CO-OP & CAREER CENTRE PROGRAMSAdministrative Program Name

Index Code(s)

Arts Co-op 6202; 824380

Science Co-op 6202; 824380

SBE Co-op 6202; 7259; 824380

Career Centre – Career Development Programs and Services, Students and Alumni

7206; 7205; 7251

Career Centre - Employer Relations and Recruitment 7206; 7205; 7251

Career Centre - Partnerships for Employment Career and Job Fairs 829518; 829535

Career Centre - Graduate Survey 7206

QUESTIONS?