** happy new year ** preparing your campus for year-end close
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** Happy New Year ** Preparing your Campus for Year-End Close. Amy Ahearn and Lorissa Cheney, MAPO Chancellor’s Office Year-End Legal Training April 17, 2014. PO Rollover – Run Control. CSU Year End Processing > Year End Processes > PO Rollover. PO Rollover – PO Rollover Verification. - PowerPoint PPT PresentationTRANSCRIPT
** Happy New Year **Preparing your Campus for
Year-End Close
Amy Ahearn and Lorissa Cheney, MAPOChancellor’s Office
Year-End Legal TrainingApril 17, 2014
PO Rollover – Run Control• CSU Year End Processing > Year End Processes > PO Rollover
April 2014 Year-End Legal Training 2
PO Rollover – PO Rollover Verification• Query the Ledger_KK table
• Select the following fields & criteria listed below
• BU• Fund• Ledger = KK_DTL_ENC• Account• Fiscal Year = the new fiscal year ex: 2014• Period = 0 • Monetary Amount (sum) <> = 0.00
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PO Rollover – PO Rollover Verification
April 2014 Year-End Legal Training 4
Activate Fund Balance Accounts
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Chartfield Value Sets - update• Chartfield value sets are used in the closing rules. They combine
your fund trees w/the fund balance accounts. Update them thru the end of your fiscal year.
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Chartfield Value Sets – cont.
April 2014 Year-End Legal Training 7
Closing Rule update
April 2014 Year-End Legal Training 8
Closing Rule update – cont.
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Closing Rule update – cont.
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Closing Rule update – cont.
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Closing the Ledger
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Verifying Ledger Close
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Copying Trees• Copy Chartfield Trees to establish CF Trees in the new Fiscal Year
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Copying Trees – cont.• Copy Chartfield Trees
• Add DW_cf name is you’d like to seetree in the DW
• Update the Effective date -• First day of new fiscal year • Last day of new fiscal year
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Copying Trees – cont.• New tree – should be valid
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Year End SAM99 Submission
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Verify:• Update Fiscal Year• Accounting Period 12
(or closed period for test)• Accr Rev Tape box
checked • Year End Tape box
checked
Year End SAM99 Submission – cont.
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Prior Lessons Learned:• Use correct naming convention: FISCAL.D041714A.AGYACR (Day
of actual SAM99 submission to SCO)• Verify Prior Year Accrual File has been loaded into PeopleSoft (if
applicable). • Run SAM99 “TEST” report for a closed period.• File should not be opened prior to saving as .ACYACR file. • Use WS_FTP (PRO or LE) to transmit file to SCO • Files will not be accepted after 2 pm by the SCO• Send approved notification email to SCO
Appendix_24_Year End Close Checklist
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Contact Information:Amy Ahearn(562) [email protected]
Lorissa Cheney(562) [email protected]
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