September 2016

Dear Applicant

JOB INFORMATION and APPLICATION PACK

I am delighted to hear that you are considering making an application for employment with Turning Point Scotland. Turning Point Scotland’s workers make a significant and positive difference to the lives of the people we support and I hope that you will want to join us. Please do not hesitate to contact me should you have any queries regarding the post.

Please note an application form is attached to the bottom of this recruitment pack.  You have 2 options, you can complete the application and email directly to the Service, or alternatively you may print off the application and complete by hand before returning to the service by post.  The service contact details are provided below and are highlighted in purple.

I look forward to receiving your completed Application Form by no later than Wednesday 14th September 2016.

I thank you most sincerely for your interest in Turning Point Scotland.

Regards

Katherine WainwrightHead of Human Resources

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Turning Point Scotland 54 Govan Road Glasgow, G51 1JLT 0141 427 8206F 0141 427 8207E garethgreen@turningpointscotland.com W www.turningpointscotland.com

JOB DESCRIPTION

Post: Human Resources Advisor (Full Time- 37 hours per week)

Location: Head Office, Govan Road, Glasgow

Accountable to: Head of Human Resources

Salary Grade: £25,837 - £28,610

Date: September 2016

Job PurposeTo provide generalist human resources advice, guidance and support to Turning Point Scotland’s line managers; interpreting and implementing HR policies, best practice and appropriately applying employment law; providing guidance and information to staff; undertaking a leadership role in projects or an area of HR operations or business specialism; working on employee relations issues and cases (absence, disciplinary, investigations, grievances/complaints; TUPE); focussed progression of recruitment processing for new starts; and ensuring that the interests of Turning Point Scotland are protected. Working in a team to achieve a high quality responsive service.

KEY ACCOUNTABILITIES/TASKS

To find measured solutions and be flexible and practical without losing the core principles and requirements of HR, equitable practice and the consistent application of approaches and policy

To support and attend formal meetings (disciplinary, absence and grievance hearings) as appropriate including issuing correspondence and minutes

To liaise with Occupational Health provider and support line managers in these procedures To provide data and information and keep records up to date To ensure recruitment processing for candidates in your assigned areas/services are kept up

to date and actively progressing and taking responsibility for safer recruitment checks and review in line with organisational policies before authorising start dates

To advise and authorise on changes to terms and conditions and work to an anti-discriminatory framework

To quality assure investigation processes and reports coming in from line managers To deliver some HR based management and policy training and coaching on a one to one

basis and for small groups To analyse absence data as directed and follow absence policies and procedures to actively

manage and address absence and get employees back to work as soon as possible To assist and at times lead in ER issues such as TUPE, risk of redundancy, changes to

services that impact on contracts/work practices- including consultation meetings To work with Union representatives within a unionised environment with a Joint National

Agreement in place To undertake duties relating to leavers, payroll, contract alterations, absence, fitness for work,

reasonable adjustments, flexible working requests and paternity/maternity To promote workforce development such as induction, appraisal, supervision To ensure all paperwork, correspondence and admin for your services is accurate up to date

OTHER RESPONSIBILITIES

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In addition the post holder is expected to take a flexible approach to the job and carry out other reasonable tasks as requested by the Head of Human Resources

Ad hoc corporate or departmental projects as directed including policy development/review To learn and develop, and work towards continuous improvement Take an active role in your own development and participate fully in supervision, appraisal,

team meetings and case management meetings

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I accept the particulars of this job description

Signed ....................................................................…………. Date ...............................

PERSON SPECIFICATION

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Post: Human Resources Advisor

Location: Head Office, Govan Road, Glasgow

Date: September 2016

Essential/

Desirable

Assessment Process

Education and experience

1 CIPD qualified and chartered membership Essential

2 Significant Human Resources advisory experience Essential

3 Experience of a Unionised and/or consultative environment Desirable

Knowledge, skills and abilities

4 A good understanding of Human Resources best practice. Essential

5In depth knowledge of terms and conditions and of interpretation of Human Resources Policies and Procedures.

Essential

6Working knowledge of employment legislation and an ability to interpret it to ensure organisation compliance and also meet business needs.

Essential

7Able to influence and persuade at managerial level, inspiring confidence and being a credible professional.

Essential

8Able to work autonomously, in an organised fashion, and as part of a team.

Desirable

9Able to follow routine, systems and detail accurately and ensure admin and paperwork is done fully and on time.

Essential

10Well developed communication skills; able to express views clearly and confidently; able to deal with difficult situations

Essential

11 An ability to apply and understand business acumen. Essential

12.Ability to analyse Human Resources issues and suggest appropriate solutions.

Essential

13Demonstrate an ability to use correct judgment in all situations through quick intellectual grasp.

Essential

14 Demonstrate resources and initiatives. Essential

15 Knowledge of social care sector and self-directed Desirable

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support/personalisation services

16 Pragmatic with flexibility in thinking and approach Essential

17Knowledge and skills relating to investigations, reports and formal processes.

Essential

18Proven capability in complex situations where these is conflict or employee relations issues.

Essential

19Knowledge of TUPE, redundancy, disciplinary and grievance processes

Essential

Other requirements of the post.

20 IT literate – able to use word processing, database programmes. Essential

21 Resilience along with reflective learning approach Essential

22A genuine empathy with the people who use our services, commitment to equality and the principles of inclusion

Essential

23 Car driver with appropriately insured car for work purposes Essential

*It is a requirement of this post that you undertake a PAD Disclosure application

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MAIN TERMS AND CONDITIONS OF SERVICE

FULL TIME HR ADVISOR – 37 HOURS PER WEEK

There are a significant number of benefits to working for Turning Point Scotland including excellent terms and conditions of service, including access to a wide range of high quality vocational and skills training, a range of family-friendly policies to help balance work-life, participation in a number of environmentally –friendly initiatives, active promotion of healthy living in the workplace, and not least the provision of a working environment where opinions and ideas are valued and arrangements are in place to ensure that there is a high level of staff representation and that people are encouraged to make their views heard and to participate in team meetings etc.

The main terms of conditions of service include the following:

The salary scale for the post will be:

£25,837£26,595£27,344£27,892£28,610

The annual leave entitlement will be:

28 days per year plus 8 public holidays and 2 local holidays.

Additional annual leave is granted in recognition of 3 years’ perfect attendance and of completing 10 years’ continuous service with Turning Point Scotland.

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Turning Point Scotland

Employment Application Form

POST DETAILSTitle:Reference:

1. PERSONAL DETAILS

SurnameInitials or First name(s)AddressPost CodeHome TelephoneWork TelephoneMay we ring you at work with discretion?MobileEmail addressNational Insurance NoDo you hold a current UK Drivers Licence at this time?Do you require a work permit?Are you willing to use your own vehicle for work activities?Do you hold a valid passport?Are you able to work shifts flexibly according to a planned rota?

2. GUARANTEED INTERVIEW SCHEMETurning Point Scotland welcomes and encourages applications from individuals with disabilities. We would undertake to invite for interview all disabled applicants who meet all essential aspects of the proposed role as set out in the Person Specification.

Do you wish to be considered in terms of this scheme?

If you are invited to attend for interview we will contact you to establish any specific requirements you may have.

3. RECOVERY INFORMATIONPlease note, because of the nature of the work undertaken by Turning Point Scotland we cannot employ anyone with a personal history of addiction unless he or she has ceased drug or alcohol misuse for a minimum of two years.

Have you misused alcohol or used substances within the last 24 months?

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4. QUALIFICATIONS

QualificationName of Education FacilityGrade/LevelDate Obtained.

QualificationName of Education FacilityGrade/LevelDate Obtained.

QualificationName of Education FacilityGrade/LevelDate Obtained.

5. MEMBERSHIP OF PROFESSIONAL BODIES

Name of Professional BodyLevel of MembershipPIN NumberExpiry Date (including SSSC)

Name of Professional BodyLevel of MembershipPIN NumberExpiry Date (including SSSC)

Name of Professional BodyLevel of MembershipPIN NumberExpiry Date (including SSSC)

Name of Professional BodyLevel of MembershipPIN NumberExpiry Date (including SSSC)

Name of Professional BodyLevel of MembershipPIN NumberExpiry Date (including SSSC)

If registered with SSSC do you have any conditions attached with it?If yes, please detail below

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6. PRESENT OR MOST RECENT EMPLOYER

Name of Current EmployerAddress of Current EmployerTelephone NumberLine Manager NamePosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Current or most recent salaryNotice PeriodReasons for leaving

Please summarise your duties/responsibilities in your current/most recent employment.

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7. COMPLETE EMPLOYMENT HISTORY

Employer NameEmployer AddressPosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Reasons for leavingSummary of duties and responsibilities

Employer NameEmployer AddressPosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Reasons for leavingSummary of duties and responsibilities

Employer NameEmployer AddressPosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Reasons for leavingSummary of duties and responsibilities

Employer NameEmployer AddressPosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Reasons for leavingSummary of duties and responsibilities

Employer NameEmployer AddressPosition HeldDates of Employment: From month/yearDates of Employment: To month/year (if applicable)

Reasons for leavingSummary of duties and responsibilities

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8. PERSONAL STATEMENTWith reference to your previous experiences and/or achievements, please describe the essential qualities which you consider you would bring to the position. Also provide any additional information you think will support your application.

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9. REHABILITATION STATEMENTOur recruitment systems complies with the requirements of the Rehabilitation of Offenders Act 1974, Police Act 1997 and Protection of Vulnerable Groups (Scotland) Act 2007 and is designed to ensure safe, effective and fair recruitment practices. We take active steps to ensure that having a conviction or similar is not an automatic bar to employment. We are positive about people’s ability to take responsibility for their actions, to reflect and to change.

Your person specification and job description will indicate the level of Disclosure background check or PVG membership that applies to the post you are applying for.

For all posts, we would ask you to declare all ‘unspent’ convictions including driving offences, cautions and admonishments by completing the format below. Staff selected for posts which are not exempt under the act must undertake a basic disclosure. These posts do not involve directly working to support/advise the people who use our services and are not based in Registered Care Homes or prisons nor handling financial information.

For posts that are exempt under the Rehabilitation of Offenders Act, usually posts that have regular unsupervised contact working directly to support/advise vulnerable people (often identified as ‘regulated work’) administration staff concerned with the provision of a care service or health services, nurses, accountants, people working within Registered Care Homes or prisons, or board members, we consider all convictions in addition to other background information through a standard disclosure check, enhanced disclosure check or PVG membership. In short, for these posts we require applicants to disclose details of all convictions (‘spent’ or ‘unspent’) cautions, warnings, reprimands, admonishments and, for all except those doing standard disclosure checks, any relevant non-conviction information. Non-conviction information includes any pending proceedings, current investigations, any current or previous order, restrictions or consideration for listing or similar placed on you from governmental bodies (examples: the Home Office, social work departments, SSSC, NMC, PVG).It is not acceptable to omit information from this section and inform us later. Any information declared will be discussed at interview and further information sought. All information provided will be treated in the strictest confidence. Our Recruitment Policy and Policy Statement and our PVG and Disclosure Policy can be found on our website.

Have you ever been convicted of any criminal offence?

If yes, please give details of all convictions below. If you have had no convictions, please type ‘none’. You must not leave this section blank or your application will not be considered.

Charge/Issue/Allegation/OffenceDateOutcome – Investigation only, Sentence, Caution, Admonish,Reprimand, Fine, Points, Order against you, Warning (or other outcome)

Charge/Issue/Allegation/OffenceDateOutcome – Investigation only, Sentence, Caution, Admonish,Reprimand, Fine, Points, Order against you, Warning (or other outcome)

Charge/Issue/Allegation/OffenceDateOutcome – Investigation only, Sentence, Caution, Admonish,Reprimand, Fine, Points, Order against you, Warning (or other outcome)

Charge/Issue/Allegation/OffenceDateOutcome – Investigation only, Sentence, Caution, Admonish,Reprimand, Fine, Points, Order against you, Warning (or other outcome)

Are there proceedings pending against you in respect of this or any other offence?

If yes, please give details of the nature of these proceedings below. If there are no proceedings pending, please type none below.

Charge/Issue/Allegation/OffenceTrial Hearing Date

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10. REFERENCESOffers of employment are conditional upon the receipt of a minimum of 2 references which satisfactorily confirm the candidate’s suitability to undertake the role and confirm the candidate’s work history. In addition, TPS seek to confirm and verify the individual’s work history over the last 3 years as a minimum.

The last 3 years of employment history is covered by a reference from each substantive/notable employer within this time period.

Or a reference from the last employer is sought if there is not a current or last employer within the last 3 years, but not going back to employers further than 5 years previous.

If there has only been 1 employer in the last 3 years, a 2nd reference is required from either a different employer within the last 5 years or a character reference from a professional person who has known the candidate for more than 2 years.In addition a reference will automatically be required from the last relevant/industry specific post, when the individual has worked within health or social care or community based posts before, if this is not already provided within the catergories above, but not going back to employers more than 5 years previous.

Further guidance on our references policy, in particular for people who have not had 3 years of employment at application stage, can be found on our website. Please check this before submitting any referee information that does not adhere as above. References will be taken up following a conditional offer of employment.

All references must be on corporate headed paper, company/institution stamped, or from a traceable email address. We do not accept references from relations/partners; character references from friends who are not professional people; employment references that have been supplied by people who are not allowed to provide a reference under their own employer’s policy or are colleagues in lieu of a line manager reference.

Email addresses are preferred. Additional referee’s contacts must be submitted at interview.

Referee nameJob titleEmail address (preferred)Company NameReferee addressPostcodeTelephone numberRelationship to applicant

Referee nameJob titleEmail address (preferred)Company NameReferee addressPostcodeTelephone numberRelationship to applicant

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11. CANDIDATES DECLARATION OF INTERESTS

To your knowledge are you a close relative of any current of former employee or Directors of Turning Point Scotland?

Close relatives are defined as husband, wife, partner, parent, grandparent, child, grandchild, brother or sister, former as defined as anytime within the last 12 months. Any canvassing on behalf of a candidate, whether directly or indirectly will disqualify the candidate.

If appointed, would you wish to retain any private business interest?If appointed, would you be continuing to work for any other employer?

12. CANDIDATES GOOD FAITH DECLARATIONTo the best of my knowledge, there is no reason in respect of my physical or mental health why I should not be able to carry out fully the tasks described for this post.I declare that the information I have given in this Employment Application Form are complete and accurate.I understand and accept that should this be found not to be the case, any offer of employment can be withdrawn and my employment terminated.

Signed:Date:

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13. EQUAL OPPORTUNITIES IN EMPLOYMENT MONITORINGAgeGenderWhich best describes your sexual orientationWhere did you see our Advertisement?Do you have a disability?Which best describes your marital status?Which best describes your ethnic origin?

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