© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.

HP Flow CM ProfessionalDelivering enterprise-level document management in an SMB package

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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2

DMS = Document Management System• A computer system to track and store electronic

documents and images of paper documents.

• Storage/retrieval, search, versioning, metadata/indexing, security, etc.

What is HP Flow CM ‘SaaS-based DMS’ Professional?

SaaS = Software as a service • A software delivery model in which software and

associated data are centrally hosted on the cloud

• Typically accessed via a web browser

What are the advantages:

• Low cost of entry, scalability, easy access via browser & mobile devices, regular upgrading

ECM (Enterprise Content Management)

DMS

•Other content (video/audio)•Web content management•Business Process Management•Records Management•Etc.

2010 20130

50

100

150

200

250

300

350

400

450

Traditional Software

SaaS

CAGR 48%

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Core features of most document management systems

MFP scan inputmulti-vendor support

OCR

Capture DeliverManage Preserve

Capture electronic documents

Audit trailsMobile device app available

Search

Alerts & notification

Versioning

Secure access control

Share & retrieve files

Horizontal workflows

Pull printing

Formats: PDF, PDF/A, Doc, XLS, XML, RTF, TIFF, etc

Store

Secure transfer and storage

Document indexing

Document repository

» Collaboration and file sharing

Backup

Archive

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HP Flow CM Professional provides all core features of a basic DMS

HP MFP/Scanner Integration second to none, Plus Multi-Vendor Support

Automatic OCR for Searchable documents

Capture DeliverManage Preserve

UPD Print to PDF

Full Audit Trails

Mobile Device App available – iOS & Android

Autonomy’s IDOL Search engine

File & folder Alerts & Notification

Full Versioning unlimited versions

HP Secure Access Control

Share, publish & Retrieve files anytime from anywhere

Simple Workflows

Pull printing from integrated MFP

Formats: Over 1000+ supported

Store

Secure transfer and storage from the leader in the IT industry

Document indexing

data stored in multiple secure physical locations

Multiple secure physical locations, data is safe from natural disaster and intrusion.Archive, no rules

Sync folders

Upload from desktop

Upload from mobile

» Share folders, Publish links, Lock/unlock

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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.5

Delivering enterprise-level content management in an SMB package

HP Flow CM Professional

Target• Managed SMB Customers who need to

securely capture, store, find and use digital and paper-based business content in order to:• Collaborate to make faster and better

business decisions• Improve customer relationships and sales• Optimize productivity of knowledge &

mobile workers • Enhance information security of company

data• Meet regulatory requirements

HP Flow CM Professional is an cloud-based content management solution with:•Collaboration features to establish alerts and notifications to create simple workflows•Anywhere, anytime access to your business content•And, the security features you can trust from HPHP Company Confidential

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.6

HP Flow CM Professional at-a-glance

Replace your filing cabinetsUse the HP HP Flow CM Professional cloud repository to securely store your business information for anywhere, anytime access. With any network scanner or MFP, PC or mobile device, you can scan/send documents into cloud storage. Documents are sent securely, transformed via OCR into a searchable file with automatic or user defined tagging and metadata. You establish security controls and then your approved users can access your content from a range of devices while working within or outside of your firewall. It is easy to find content with the built-in powerful search feature. Manage content in your cloud storage with version controls, check-in and check-out features, set alerts and notifications. Retrieve content in the format you want to work in, share it, or print it - all from the cloud.

Anywhere, anytime access

HP Flow CM Professional solution

Any MFP/Scanner

Tablet

PC

Smart phone

HP Flow MFP*

* You can scan to or pull content directly from the cloud with HP Flow MFPs and select HP MFPs with a FutureSmart firmware upgrade.

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HP Flow CM Professional

Proven enterprise document management – now available to SMBs in the cloud• Based on Worksite –Autonomy’s

proven document management platform (formerly Interwoven)

• Standard document management system functionality: store, index, search, retrieve, versioning, check-in/out, etc.

Introduction (NA only)November 1, 2012

Pricing

HP Flow CM Professional – $19.95/user/mo.

Unlimited user Site Rate Plan – starting at $500/mo

Key differentiators

Anytime, anywhere accessSecurity you can trust from

HP

Secure Transmission & Storage:

• 128/256-bit SSL Encrypted

Access control & identity mgmt:

• LDAP, NT authentication, Active Directory, SSO

Audit Trail• Automatic, Non-repudiation

Desktop• Full secure access and

functionality via Web browser & desktop app

Tablet, smart phones• iOS & Android smart phones &

tablets

MFP/scanner integration• Control panel with HP OXPd• Integration with any

scanner/MFP

Improve collaboration

File sharing• Centralize paper and digital

documents in a wide range of file formats

Simple workflows• Use alerts and notifications to

create simple workflows

Advanced search• Full text search capabilities with Autonomy’s IDOL Search engineHP Company Confidential

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Image enhancement technology

Capture This…

…Get This

• HP Flow CM mobile app technology for capturing pages from books, magazines, receipts, and other paper documents.

• After user presses the shutter button, Image Enhancement technology does 3 things:

• Automatically detects the page corners, then crops and straightens the page.

• Sharpens text, filters noise, evens illumination, and brightens image

• Creates multi-page PDF. HP Company Confidential

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Basic use case: Electronic filing cabinet with anywhere access

User Folders

Upload folder

Briefcase folder

Project A

Project B

• User to create custom folder structure in HP Flow CM Professional, similar to Win file system

• Unlimited levels of folders (only limited by storage)

• Upload (=copy) any files directly into any folder

• Upload/OCR from any scanners or MFP device

• Folders & files only visible by user at this point

• Upload folder for files loaded from a specific folder on the desktop

• Briefcase folder to synchronize files with desktop for offline access

• Access to all files from mobile devices

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Use case: Sales tool distribution for sales force

Marketing Folders

Project A

Marketing Tools

NewPriceSheet.pdf

Marketing tools developer Creates a folder for Marketing tools, shares it with all members and sets notification to be sent to all sales people when a new file is loaded or updated

Marketing tools developer updates pricing sheet in Marketing tools folder alerts sent to all sales people

1. Access with mobile

2. Print from integrated MFP

Sales Rep gets alert and downloads new file with phone or tablet while on-the-road.

Sales Rep gets alert and prints new file with integrated MFP in the office, at his hotel or at the airport (web access)

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Use case: Invoice processing workflow using alerts & audit trail

Admin scans invoices to folders of appropriate approver

Approvers review and move files to ‘approved’ folder

Approvers gets notified through alert

Accountant gets notified and pays bills

Audit trail ensures traceability of approvals

Approved

Company Folders

Invoices for approval

Tom

David

Company Folders

Invoices for approval

Tom

David

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