*connectedthinking invoice data content sealing “electronic invoicing” for discussion purposes...

*connectedthinking

Invoice Data ContentSealing “Electronic Invoicing”

FOR DISCUSSION PURPOSESUNECE, MEETING 4 APRIL 2005

*connectedthinking

INVOICE DATA CONTENT

© 2005 PricewaterhouseCoopersFOR DISCUSSION PURPOSES ONLY

Mandatory invoice details in accordance with the Directive’s list (1)• Date of issue of the invoice (25)

• A sequential number, based on one or more

series, which uniquely identifies the invoice (25)

• VAT identification number of supplier (25)

• VAT identification number of customer:

• in case he is liable to pay the VAT due (25)

• in other cases (8)

Austria: In case of services supplied according to

art. 28b, C, D, E, F of the Sixth Directive

Belgium: In case the customer uses his Belgian

VAT number, the VAT number has always to be

mentioned if the supplier is established in Belgium

and it concerns a local supply

Czech Republic: If the supply is rendered to a

taxable person

Greece: In case of domestic transactions

Lithuania: In case of domestic transactions where

the customer has a Lithuanian VAT number

Portugal and Slovak Republic: Not specified

Spain: In case of domestic transactions carried

out by Spanish VAT established taxpayers

• Full name and address of supplier (25)

• Full name and address of customer (25)

• Quantity and nature of the goods supplied or the

extent and nature of the services rendered (25)

• Date of supply of goods or rendering of services

or date on which payment of account was made if

different from invoice date (25)

Between brackets is indicated the number of EU Member States requiring this invoice detail


Mandatory invoice details in accordance with the Directive’s list (2)• Price per unit (23)

• Any discounts or rebates not included in the

unit price (23)

• Taxable amount per rate or exemption (25)

• VAT rate applied (25)

• VAT amount payable in the national currency (25)

• Where an exemption is involved or where the

customer is liable to pay VAT, reference to

• the provision of the 6th Directive (18)

• national legislation (25)

• any other indication (18)

• Where the person liable to pay the tax is a tax

representative; the identification number for

VAT purposes, together with full name and

address (13)Between brackets is indicated the number of EU Member States requiring this invoice detail


Mandatory invoice details violating the EU Directive (1)

• Belgium: capacity of VAT representative

• Greece: reference to delivery note (if applicable)

• Hungary:

• Statistical number of the product if reduced rate or VAT exempt

• Method of payment and due date for the payment

• Number of copy and total number of copies

• Page number and total number of pages

• Total taxable amount

• VAT amount per VAT rate

• Total amount inclusive VAT



• Italy:

• Capacity of the VAT representative

• Reference to transport documents (if applicable) in case of deferred invoices

• Arm’s length value of the product in case of discounts or rebates

• VAT amount per VAT rate

• Malta: the type of supply by reference to a predefined category

• Poland:

• Statistical number of the product if reduced rate or VAT exempt

• Total amount due in figures and words

• Slovak Republic: reference to the Member State of arrival for intra-Community supplies of goods/services



• Where an exemption is involved or where the customer is liable to pay VAT, some Member States do still

not accept a reference to the appropriate provision of the 6 th Directive or any other indication:

• Greece

• Hungary

• Italy

• Latvia

• Lithuania

• Portugal

• Slovenia

• Specific language requirements: Hungary

• Specific currency requirements: Czech Republic and Hungary

- Italics = those countries who have other infringements as well

*connectedthinking

SealingElectronic Invoicing


E-invoicing – Is there a compliant model for VAT?

Acceptance by the customer

• No licenses/authorisations required

Authenticity of origin and integrity of content through

• Use of EDI

• Advanced electronic signature

• Other electronic means

Applicable for issuing the e-invoices by supplier, customer (SBI) or third party (outsourcing)

Applicable for issuing the e-invoices by supplier, customer (SBI) or third party (outsourcing)


VAT possibility I EDI

• Recommendation of the Commission 19 October 1994:• Electronic transfer • from computer to computer• using an agreed standard to structure the message• in a computer readable format • that can be processed automatically unambiguously

• Agreement relating to the exchange provides for the use of procedures guaranteeing authenticity of the origin and integrity of the data

• Option: creation of summary statement on paper

“VAT” EDI has its own broadly applicable definition “VAT” EDI has its own broadly applicable definition

Use of EDI

Advanced electronic signatures

Other electronic means


VAT possibility II – Advanced electronic signatures

• Art. 2 (2) of the Directive on electronic signatures • Connected to the signer in a unique way• Possibility to identify the signer• Realisation under exclusive control of the signer• Possibility to trace every change afterwards

• Options:

• Qualified certificate (Art. 2(6))

• Secure-signature creation device (Art. 2(10))

Electronicsignature

Advanced electronic signature

Qualifiedsignature

Use of EDI




VAT possibility III – Other electronic means

ERPSystem

ERPSystem

Sell Side

TranslationEngine

TranslationEngine

ElectronicBill

PresentmentServer

ElectronicBill

PresentmentServer

Buy Side

CollectionServer

CollectionServer

Invoice

Risk of invoicing twice: paper & electronic !

Use of EDI




Summary e-invoicing possibilities

AT

BE

CY

CZ

DK

EE

FI FR

DE

EL

HU

IE

I T

LV

LT

LU

MT

PL

PT

SK

SL

ES

SE

NL

UK

1

2

3 * N/A

4

1. Acceptance of EDI to send e-invoices

2. Obligation to issue paper summary document

3. Obligation to use a qualified certificate and a secure signature-creation device

4. Acceptance of ‘other electronic means’ to send e-invoices

Status 15 February 2005 – www.globalvatonline.com

Use of EDI



* Time stamping is required as well


Categorisation Member Statese-invoicing

• Green countries: • Belgium, Denmark, Estonia, Finland, Ireland, Sweden, the

Netherlands and the UK

• Red countries: • Countries that do not comply with the 6th Directive: Malta,

Poland and Slovenia (no acceptance of EDI)• Other ‘bad examples’: Czech Republic, Germany, Greece,

Italy, Lithuania and Portugal

*connectedthinking© 2005 PricewaterhouseCoopers. All rights reserved. PricewaterhouseCoopers refers to the network of member firms of PricewaterhouseCoopers International Limited, each of which is a separate and independent legal entity. *connectedthinking is a trademark of PricewaterhouseCoopers.

Sources:

•www.globalvatonline.com

•PricewaterhouseCoopers << A Guide To VAT in the EU of 25 Countries >>

•PricewaterhouseCoopers << E-invoicing and E-archiving >>

*connectedthinking invoice data content sealing “electronic invoicing” for discussion purposes...

Documents

vat purposes

belgian vat number

rebates vat

spanish vat

vat rate total

lithuanian vat number

vat representative reference

inclusive vat slide