-based application used to manage work sites like …-based application used to manage work sites...

1 | P a g e

BuildCAPTURE is an Android and Web

construction sites and factory floors. It is aimed at tracking worker and material progress on

site and relaying the data to a central repository that can be viewed from any online computer

terminal. Typical hardware required is an NFC enabled

Bluetooth printer on site.

BC08 Rugged Phone BC350 Bluetooth Printer

Workers are registered via the phone and issued NFC cards to identify them as workers. The

Bluetooth printer is used to print out payment information on designated payment days.

The core functions of the BuildCAPTURE system are:

Time and Attendance Monitoring

The Time and Attendance feature is used to clock in and clock out workers as they come in and

come out of the work site.

A clock in features having a worker using their NFC card to identify themselves, a picture is

taken of the worker and they are considered clocked in. Clock out involves the exact same

process and each time geo-location information is recorded.

and Web-based application used to manage work sites like



l. Typical hardware required is an NFC enabled Android phone, NFC cards and a

BC350 Bluetooth Printer NFC Workers



The core functions of the BuildCAPTURE system are:

me and Attendance Monitoring



worker and they are considered clocked in. Clock out involves the exact same

location information is recorded.

based application used to manage work sites like



phone, NFC cards and a

Workers Card





worker and they are considered clocked in. Clock out involves the exact same

2 | P a g e

Random Call

During work hours, for every worker clocked in the system

will automatically pick a worker to be clocked in at random.

This is to ensure every worker is on site once they clock in

and to make sure they are accountable when they are not

on site at the time of a random call.

Geo-location

BuildCAPTURE caters for unlimited clock-ins and clock-outs

per day with GPS and cell-tower supported Geo-Location.

The Geo-Location information shows the location of a

worker during a clock-in or clock-out. Maps are available on

the web-based application where worker locations are

showed via markers.

Worker Categories

Via the web application, different worker categories can be specified and the daily wage

indicated. As workers are registered their category is attached. This enables wages to be

calculated and workers to be managed according to their categories.

Payment

Information captured is used to generate worker payment information and hours worked. A

payment receipt is generated in turn.

Sub-Contractor Time and Attendance Monitoring

This is used to monitor sub-contractors brought in to undertake specialist tasks at a work site.

Their attendance and work progress is monitored.

Contractors are registered via the web interface and the phone will take their photo and assign

them an NFC card as required.

Their clock-in and clock-out data is taken similar to the worker clock-in and clock-out module.

An addition is that they specify their progress via a form available on the phone. They enter

their periodic progress in an agreed pre-defined format e.g. per acre, per square meter, per

floor etc.

3 | P a g e

The achievements of the HR System within BuildCAPTURE

The HR system will be a multi-site system that will enable the CONTRACTOR to know:

1. When people are in and out of site

2. Measure the Time spent in their respective work within the Sites

3. Allow Overtime, Time-off, Sick, Equipment Allocation, Staff Movement, Staff Review and Other

related information to be taken by the System

4. Measure the productivity of every Worker

5. Give all reports as requested by the HR Process Document attached

6. Export data to be congruent with Payroll System (Remuneration & Benefit)

N.B.: We will give all the information required as according to the Contractor HR and give also additional

information related to the security within the site (when a person is in or out of the site).

In order to achieve this we will use the following technologies:

NFC, Android, Web, IIS, XML, JSON, Cloud Server, MySQL/SQL SERVER, GPRS/3G, WIFI, Windows

Microsoft Server, MVVM, CS Middleware, CS BuildCAPTURE WEB and Android.

Site Progress Tracking

This module is used to take photographic evidence of physical progress on

site e.g. for a building, the foundation, walling, roofing etc. and relay it to

the web application for viewing. A photo is taken and a description

attached. The information is relayed to the web and the site where the

picture is taken is identified automatically.

Project Material Tracking

Project tracking on BuildCAPTURE is provided via a stocks module. A list

of materials that will be delivered and used on a particular site can be

uploaded. The list is available on a customizable excel document

template. The list can specify, materials, quantity, re-order level and site that the materials will

be delivered to.

Receiving Materials

Once the list is uploaded, the phone(s) in a particular site for which the delivery should be

undertaken automatically fetches and lists them. Once they are delivered to site the store

4 | P a g e

manager on site will receive them and specify the quantities received and a receipt to match

the delivery is printed via the Bluetooth printer. Any number of copies of the delivery can be

printed.

Material Dispatch and Return

After receiving material they are listed as usable. The store manager

can release materials as they are used specifying the quantities. This

information is relayed to the web-application and can be monitored

real-time at a central location or terminal. Returns are also processed

in the same way. Any material returned after being released is keyed

in and this is in turn relayed.

As materials are consumed, the quantities are recorded and if any

material item goes below the re-order level. An email alert is sent

listing the items that are low and the amount left and on what

particular site.

Capturing Visits

The app allows also capturing Visitors who come into a Site and that

go out of the site. This is important for security reasons. An NFC Card

can also be given to them in case the Visitor is recurrent. A Visitor is

someone who is not an employee or contracted person and comes

not regularly.

Reporting

BuildCAPTURE web platform has a majority of reports available to management. The reports

aim to provide summary of site details and progress.

The reports include:

1. The predicted wage bill based on clock in data before payment is made.

2. The payment breakdown per worker, per site.

5 | P a g e

3. Flagged worker reports used to flag workers based on particular criteria e.g. those that

have worked less than 8 hours.

4. Worker categories and how much each category pays per site or project

5. The material consumed on site, and materials delivered on a particular day.

6. Contractor attendance and progress reports.

User Access Credentials

Different modules on the phone are accessible based on designations and roles on site. The

supervisor has access only to the worker based functions and a store manager has material and

stock based functions accessible. This ensures that accountability of all actions undertaken on

the phone. Many users can also be assigned the same role.

The Android App

The Android app has a unique interface that is easy to use. It can be set in Kiosk mode so that

the user does not use any other application on the Rugged Device.

Different Clerks can have different rights: one can be set to handle only Workers and Sub

Contractors, others to handle only Materials. All these settings can be set on the web interface.

6 | P a g e

The App can also work in offline

phone most of the operations can be done. Once the network is back the application will

communicate all the information to the Server, and also vice versa.

The Web App

The Web application is stored in a Windows Machine and works with IIS. It uses Mysql or SQL

Server as a backend Database. The Android App communicates via JSON from and to the Web

Application.

The Web allows administering as many projects as necessary and in as many different loc

as needed. It uses google maps to show the coordinates taken by the Smart Phones.

The App can also work in offline mode so that even if there is no network or no credit in the


communicate all the information to the Server, and also vice versa.

ed in a Windows Machine and works with IIS. It uses Mysql or SQL


The Web allows administering as many projects as necessary and in as many different loc


mode so that even if there is no network or no credit in the


ed in a Windows Machine and works with IIS. It uses Mysql or SQL


The Web allows administering as many projects as necessary and in as many different locations


7 | P a g e

The system generates around 10 reports, those reports can also be customized according to the

needs of the Contractor.

All data captured by the phone is sent to

then map where the worker was.


All data captured by the phone is sent to the Server. Photos in and out are also shown with

then map where the worker was.


the Server. Photos in and out are also shown with

8 | P a g e

The Hardware

Although all Android devices can be used that are 2.3.6 and

above with NFC, we recommend the rugged phone BC08 as it

is very resistant to water (can go under water for 30 minutes)

and can withstand shocks as it is IP68 compliant.

It is Android 4.2, dual Core, Bluetooth, Wi-Fi, GPRS, 3G, dual

Sim, GPS and NFC enabled, 512 MB Ram, 4 GB Storage.

The Bluetooth Printer BC350 is able to print on Thermal

Paper in order to give reports to clerks and also to give

receipts for materials that are incoming or outgoing. If

workers are paid on site it can also print a receipt for the

workers and gives the output of days and days worked.

The battery last for at least 2 days with continuous use.

No need to change cartridge since it is Thermal printing.

The NFC Card allows to store 450 Characters in an encrypted

way. The NFC Card can be read or even have the capability to

write on it. It can transmit data from one SmartPhone to

another in case there is no internet connection.

The NFC Card is made of PVC and can be customized with

Logo of the company at an extra cost.

9 | P a g e

The Flow of the System is here graphically shown here below:

-based application used to manage work sites like …-based application used to manage work sites...

Documents