©© 2013 sap ag. all rights reserved. scenario/processes order-to-cash (third-party order...
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©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Scenario Overview
Scenario Explorer
Open Legend
Sales Representative
Scenario Description
The following business roles are involved in this scenario:
Operational Buyer Strategic Buyer
Accounts Payable Accountant
Accounts Receivables Accountant
The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third-party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases.
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Quotes
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Business Value
Scenario Flow
Further Information
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Scenario Overview
Scenario Explorer
Open Legend
Sales Representative
Scenario Description
The following business roles are involved in this scenario:
Operational Buyer Strategic Buyer
Accounts Payable Accountant
Accounts Receivables Accountant
The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third-party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases.
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Quotes
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Legend
Process mainly driven by the user
Process mainly driven by the system
Manual process not supported by the system
Process that communicates with third-party software (mouse-over for details)
Process with relevance to Financials
Related scenario
Info button with more information
Close Legend
Business Value
Scenario Flow
Further Information
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Sales Quotes
Scenario Explorer
Process Description
Performed bySales Representative
In the Work Center(s)New Business
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Quotes
Create a sales quote
Approve a sales quote
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The Creating Sales Quotes business process enables you to create a sales quote with fixed terms and price conditions when a customer requests an offer for products or services. You can also create the sales quote on the basis of an opportunity or a lead. You enter the necessary details in the sales quote such as the account and the products or services. If product availability should be checked, you also need to enter the requested date. You can also enter further customer information as additional text. The cost of sales can be determined using product valuation, enabling you to evaluate the profitability of the sales quote. Price and discount adjustments can be made in the sales quote. After the sales quote has been created, it is submitted based on the output settings.
Business Value
Scenario Flow
Further Information See alsoSales Quotes Quick GuideApproval for Sales Quotes
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Sales Orders
Scenario Explorer
Process Description
Performed bySales Representative
In the Work Center(s)Sales Orders
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Processing Outbound Delivery
Creating Customer Invoices
Creating Sales Orders
Create a sales order
Approve a sales order
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The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The order can be created on the basis of a quote, copying all conditions from the quote to the order or you enter the necessary details in the order such as the account, the products or services, the requested date , and customer information as additional text. The product availability is checked, and the system informs you of availability. The system can determine the cost of sales using product valuation, enabling you to evaluate the profitability of the order. After creating the order, you release it to logistics. An order confirmation form can be sent to the customer, depending on the output settings. The sales order can also be generated automatically through business-to-business communication.
Business Value
Scenario Flow
Further InformationSee alsoSales Orders Quick GuideApproval for Sales Order
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Requests
Scenario Explorer
Process Description
Performed byOperational Buyer
In the Work Center(s)Purchase Requests and Orders
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Orders
Creating Sales Quotes
Processing Purchase Requests – Bundle and Order
Assign a source of supply
Bundle and create a purchase order
Initiate RFQ processing
Click here to display process variants
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The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.
Business Value
Scenario Flow
Further Information
See alsoPurchase Request ProcessingRequest for Quotation Processing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Requests
Scenario Explorer
Process Description
Performed byOperational Buyer
In the Work Center(s)Purchase Requests and Orders
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Quotes
Processing Purchase Requests – Bundle and Order
Assign a source of supply
Bundle and create a purchase order
Initiate RFQ processing
Processing Purchase Requests - Order i
Click here to hide process variants
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The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.
Business Value
Scenario Flow
Further Information
See alsoPurchase Request ProcessingRequest for Quotation Processing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Request for Quotation
Scenario Explorer
Process Description
Performed byStrategic Buyer
In the Work Center(s)Sourcing and Contracting
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Purchase Orders
Creating Customer Invoices
Processing Supplier Invoices
Processing Requests for Quotation
Group sourcing request items
Create a request for quotation
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Creating Sales Quotes
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Enter quotes
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Compare quotes and create follow-up documents
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Scenario/Processes
The Processing Requests for Quotation business process enables your purchasing department to bundle your company's purchasing requirements and to find appropriate sources of supply for the materials and services required. This includes finding sources of supply for purchase requests, for example, and for the negotiation of new or expiring purchasing contracts.You can invite new or existing suppliers to participate in requests for quotation and compare the quotes received easily in the system to determine most suitable supplier for your requirements.Once you have determined the winning quote, the bidders are notified about the outcome of the request for quotation process, and follow-up documents, such as purchase orders or contracts, can be created.
Business Value
Scenario Flow
Further InformationSee alsoRFQs and Quotes Quick Guide
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Orders
Scenario Explorer
Process Description
Performed byOperational Buyer
In the Work Center(s)Purchase Requests and Orders
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Processing Purchase Orders
Send a third- party purchase order
Acknow-ledge a third-party purchase order
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Creating Sales Quotes
The Processing Purchase Orders business process enables you to create a third-party purchase order automatically or manually. In this process, you can authorize a supplier to ship products directly to your customer. The third-party purchase order is based on a released sales order for a product for which a purchasing contract and/or list price has usually been created. If all the relevant data is maintained, the purchase order is sent to the supplier unless an approval procedure exists that is based on the purchase order value. Optionally, a purchase order acknowledgment can be used if the supplier provides confirmation details.
Business Value
Scenario Flow
Further InformationSee alsoQuick Guide for Third-Party Purchase Orders
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Third-Party Delivery Notifications
Scenario Explorer
Process Description
Performed bySales Representative
In the Work Center(s)Third-Party Order Fulfillment
Further Information
Click process chevrons for details
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Processing Third-Party Delivery Notifications
Create a third-party delivery notification
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Creating Sales Quotes
The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier.Business Value
Scenario Flow
Further Information See alsoQuick Guide for Third-Party Delivery Notifications
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Third-Party Delivery Notifications
Scenario Explorer
Process Description
Performed bySales Representative
In the Work Center(s)Third-Party Order Fulfillment
Further Information
Click process chevrons for details
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Processing Third-Party Delivery Notifications
Create a third-party delivery notification
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Creating Sales Quotes
Once the supplier has shipped the product to the customer and sent a copy of the delivery note, the buyer or the sales representative records it by creating the third-party delivery notification. When the delivery notification is released, the system creates a third-party inbound delivery which triggers supplier invoicing and a third-party outbound delivery which triggers customer invoicing.
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The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier.Business Value
Scenario Flow
Further Information See alsoQuick Guide for Third-Party Delivery Notifications
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Supplier Invoices
Scenario Explorer
Process Description
Performed byAccounts Payable Accountant
In the Work Center(s)Supplier Invoicing
Further Information
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Payables and Payments
…
Processing Supplier Invoices
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
Click here to display process variants
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The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.
You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items.
When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.
Business Value
Scenario Flow
Further Information See alsoSupplier Invoice Processing Using Evaluated Receipt Settlements
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Supplier Invoices
Scenario Explorer
Process Description Further Information
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
Processing Payables and Payments
…
Processing Supplier Invoices
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
Processing Supplier Invoices Using ERSi
Click here to hide process variants
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The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.
You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items.
When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.
Performed byAccounts Payable Accountant
In the Work Center(s)Supplier InvoicingBusiness Value
Scenario Flow
Further Information See alsoSupplier Invoice Processing Using Evaluated Receipt Settlements
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Processing Externally-Initiated Payments of CreditMemos by Incoming Bank Transfer
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Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Scenario Explorer
Process Description
Performed byAccounts Payable Accountant
In the Work Center(s)PayablesPayment ManagementLiquidity Management
Further Information
Click process chevrons for details
Processing Supplier Invoices
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
…
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
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Click here to display process variants
The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Business Value
Scenario Flow
Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Processing Externally-Initiated Payments of CreditMemos by Incoming Bank Transfer
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Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Scenario Explorer
Process Description
Performed byAccounts Payable Accountant
In the Work Center(s)PayablesPayment ManagementLiquidity Management
Further Information
Click process chevrons for details
Processing Supplier Invoices
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
…
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
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The system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system.If allocation is not possible, the accountant has to process it manually in a system-generated task.
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The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Business Value
Scenario Flow
Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Scenario Explorer
Process Description
Performed byAccounts Payable Accountant
In the Work Center(s)PayablesPayment ManagementLiquidity Management
Further Information
Click process chevrons for details
Processing Supplier Invoices
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Receivables and Payments
…
Processing Externally-Initiated Payments of CreditMemos by Incoming Bank Transfer
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
X
Click here to hide process variants
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The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Processing Externally-Initiated Payments of Credit Memos by Incoming Check
Processing Externally-Initiated Payments of Credit Memos by Incoming Check with Lockbox
Processing Externally-Initiated Payments of External Credit Memos by BoE
Processing Payments Automatically
Processing Payments Manually with Bills of Exchange
Processing Payments Manually with Open Item Clearing
Processing Payments with Petty Cash
Processing Payables and Payments with Accounts Maintenance
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Business Value
Scenario Flow
Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Customer Invoices
Scenario Explorer
Process Description
Performed byAccounts ReceivablesAccountant
In the Work Center(s)Customer Invoicing
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Quotes
Processing Receivables and Payments
Creating Customer Invoices
Transfer invoice requests
Release an invoice
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Click here to display process variants
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In the Creating Customer Invoices business process, the system creates invoice requests automatically after services have been performed or products delivered. You must transfer these requests to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several requests into one invoice or split them into several invoices.
Business Value
Scenario Flow
Further InformationSee alsoCustomer Invoice Processing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Customer Invoices
Scenario Explorer
Process Description
Performed byAccounts ReceivablesAccountant
In the Work Center(s)Customer Invoicing
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Processing Receivables and Payments
Processing Supplier Invoices
Processing Payables and Payments
Creating Customer Invoices
Transfer invoice requests
Release an invoice
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Creating Sales Quotes
Creating Customer Invoices Manuallyi
Click here to hide process variants
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In the Creating Customer Invoices business process, the system creates invoice requests automatically after services have been performed or products delivered. You must transfer these requests to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several requests into one invoice or split them into several invoices.
Business Value
Scenario Flow
Further InformationSee alsoCustomer Invoice Processing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments
Scenario Explorer
Process Description
Performed byAccounts ReceivablesAccountant
In the Work Center(s)ReceivablesPayment ManagementLiquidity Management
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Supplier Invoices
Processing Payables and Payments
Processing Externally-Initiated Payments by Incoming Bank Transfer
Enter a remittance advice
Process a bank statement
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Allocate a payment
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Clear a payment
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Click here to display process variants
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
Business Value
Scenario Flow
Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments
Scenario Explorer
Process Description
Performed byAccounts ReceivablesAccountant
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Supplier Invoices
Processing Payables and Payments
Processing Externally-Initiated Payments by Incoming Bank Transfer
Enter a remittance advice
Process a bank statement
X…
Allocate a payment
Clear a payment
Click here to display process variantsThe system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system.If allocation is not possible, the accountant has to process it manually in a system-generated task.
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The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
In the Work Center(s)ReceivablesPayment ManagementLiquidity Management
Business Value
Scenario Flow
Further InformationSee alsoIncoming PaymentsPayment Allocation and Clearing
©© 2013 SAP AG. All rights reserved.
Scenario/Processes
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments
Scenario Explorer
Process Description
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
Performed byAccounts ReceivablesAccountant
In the Work Center(s)ReceivablesPayment ManagementLiquidity Management
Further Information
Click process chevrons for details
Processing Third-Party Delivery Notifications
Creating Sales Orders
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Creating Customer Invoices
Processing Supplier Invoices
Processing Payables and Payments
Processing Externally-Initiated Payments by Incoming Bank Transfer
Enter a remittance advice
Process a bank statement
X…
Allocate a payment
Clear a payment
Click here to hide process variants
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Business Value
Scenario Flow
Further InformationSee also<Documentation1 Title><Documentationn Title>
Processing Externally-Initiated Payments by Incoming Check
Processing Externally-Initiated Payments by Incoming Check with Lockbox
Processing Externally-Initiated Payments by Multiple Incoming Checks
Processing Incoming Payments by Bill of Exchange
Processing Incoming Payments with Petty Cash
Processing Internally-Initiated Payments by Credit Card
Processing Internally-Initiated Payments by Direct Debit
Processing Receivables and Payments with Accounts Maintenance
©© 2013 SAP AG. All rights reserved.
Settle
Receive Supplier Invoice and Create Invoice
Process Payables and Payments
Post to Ledger
Order-to-Cash (Third-Party Order Processing - Material) Business Value
Scenario Explorer
Overview
This scenario enables companies to sell product that will be shipped directly from the vendor to the customer without need to carry the product in stock.
This will enable a customers complete needs to be met by the company without the customer having to go to either wait for product to be reshipped after being received from the vendor, or loosing business to another company that can fulfill the need.
The company can now offer a broader range of products than those in inventory and make margin on product that is not carried in inventory.
This provides the ability for a customers full needs to be met by the company even when product is not held in stock.
This avoids customers going to competitors that may sell the product
Third-Party Order Processing reduces overall supply chain costs by eliminating transportation, warehousing and shipment and administration of fulfillment of the 3rd party product.
SAP Business ByDesign supports all required process steps to execute and monitor the Third-Party Order Processing process
Automatic quote generation, processing and flexible pricing management
Integrates operational processes with master data to ensure consistency between orders, shipments, and invoicing
Scalable process for revenue recognition supporting different accounting principles
Built-in analytics enables a drilldown to the profit and loss result alongside dimensions like products, customer groups, and distribution channels.
Key Benefits
Order
Create Opportunity
Create Sales Quote
Create Sales Order
Procure
Send Third-Party Puchase Order
Acknowledge a Third-Party Purchase Order
Create a Third-Party Delivery Notification
Business Value
Scenario/Processes
Scenario Flow
Further Information
©© 2013 SAP AG. All rights reserved.
Order-to-Cash (Third-Party Order Processing - Material) Scenario Flow
Legend
Work center in which process is performed
Business document flow
Process related to Financials
Process mainly driven by the user
Scenario Explorer
Work Center
Creating Sales Quote
Creating Sales Order
Processing Purchase Requests
Processing Requests for Quotation
Processing Purchase Orders
Processing Third-Party Delivery Notifications
Processing Supplier Invoices
Processing Payables and Payments
Creating Customer Invoices
Processing Receivables and Payments
New Business
Sales Orders
Purchase Requests and Orders
Sourcing and
Contracting
Purchase Requests and Orders
Third-Party Order
Fulfillment
Supplier Invoicing
Receivables / Cash &
Liquidity Mgt
CustomerInvoicing
Receivables / Cash
& Liquidity Mgt
Business Value
Scenario/Processes
Scenario Flow
Further Information
©© 2013 SAP AG. All rights reserved.
Order-to-Cash (Third-Party Order Processing - Material)Further Information
Scenario Explorer
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Further Information
Business Value
Scenario/Processes
Scenario Flow