© 2011 IBM Corporation

Air India Ltd. Document Management System

Thursday, April 20, 2023

© 2011 IBM Corporation2 AI Ltd. DMS Implementation

Document management system is a major opportunity for Air India Limited to move towards a paper less office where relevant information will be in digital format easily available to

authorized personnel

Lower costs while overcoming

operational barriers(Couriers & storing space

saving)

Strengthen coordination

between Air India departments &

employees

Fast information availability with

more transparency

DMS will result in lots of saving at financial & operational level for Air India Ltd.

Better document flow control with

traceability

Reduce paper printing

Better access and security for

confidential information

Increase employees

productivity & efficiency

Environmental friendly

(Greener Working

Practices i.e. E-mail’s)

© 2011 IBM Corporation3 AI Ltd. DMS Implementation

Benefits of DMS Implementation

Go to IT Energy Efficiency Scenario

Employees can use it as a centralized repository to store and also distribute important documents to

relevant persons

Employees can access documents from anywhere in the world by logging in through valid user id and

password

DMS provides various advanced security and version control features like, access control, multiple

version control, Audit trail of each document etc.

DMS can be used to see document history like who has modified the document and when

Automate capture of structured or unstructured documents

Create rule based workflows to automate business processes

Automate Notifications

Automate approval, review and changes process

Provide search capability with advanced option that include meta data based search feathers

© 2011 IBM Corporation4 AI Ltd. DMS Implementation

Air India

Document Management System

Some Screen Shots

© 2011 IBM Corporation5 AI Ltd. DMS Implementation5

2: Air India Fileserver link :DMS Staff Access– To access circulars

and public domain information

3: DMS link – to access DMS system with authenticated DMS id Only

4: Web Mail link - To access Web mail

8: Click portal link

7: Flight Safety website

5: Operations website link

6: Air India website

1: URL for Air India Fileserver – Type http://dms.airindia.in

9: QMS Website

11: Corp. Quality policy

link

10: Corp. Safety policy

link

12: Corp. Environment policy

link

Portal Main Screen

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87

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Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, where they can click on DMS- Departmental Access to access AI DMS

© 2011 IBM Corporation6 AI Ltd. DMS Implementation6

Once user will click on document management system; They will come on this page and type in user name and password to access AI DMS

1: DMS User id

Type in user id

2: DMS password

Type in the password

4: Home Page

User can click here to go to home page

DMS log in Screen

3: log in to DMS System

Click on it to log in to DMS

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© 2011 IBM Corporation7 AI Ltd. DMS Implementation7

As, User come on DMS, They have different options links to access documents and links

2. Add a document - to add a single

document (scanned or soft copy) from

local system

3. Drag and drop for multiple documents - Using this tool multiple

documents can be uploaded simultaneously

1. Folder structure -Information and documents is structured in a meaningful way which will be shown as

per access right of users

Overview of different buttons available on DMS mail screen

4: Search option - Different option for normal and

advanced search option

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4

5: Help - User can click here to go to

Helpdesk

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© 2011 IBM Corporation8 AI Ltd. DMS Implementation8

As, User come on DMS, They have different options links to access documents and links

3. Open the document- User can click on the

document or right click on the document to open and

view the document

1. Folder structure -Information and documents is structured in a meaningful way which will be shown as

per access right of users

Overview of different buttons available on DMS mail screen

4: Help - User can click here to go to

Helpdesk

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2

2. Select document to open

– User can select appropriate folder

© 2011 IBM Corporation9 AI Ltd. DMS Implementation

Thank You !

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