© 2004 General Library - RUM © 2004 General Library - RUM

University of Puerto Rico University of Puerto Rico Mayagüez CampusMayagüez Campus

General LibraryGeneral Library

ONLINE CATALOG TUTORIAL ONLINE CATALOG TUTORIAL

Prepared by:Prepared by:GLADYS E. LOPEZ Y NORMA I. SOJO-RAMOSGLADYS E. LOPEZ Y NORMA I. SOJO-RAMOS

Translated by:Translated by:Isabel Ruiz Tardí Isabel Ruiz Tardí

August 2004 August 2004

INTRODUCTION INTRODUCTION

In 1984 the General Library of the In 1984 the General Library of the University of Puerto Rico , Mayagüez University of Puerto Rico , Mayagüez Campus was a pioneer in automating Campus was a pioneer in automating its library services.its library services.

In 2004 we celebrate the 20th In 2004 we celebrate the 20th anniversary of this achievement by anniversary of this achievement by offering our patrons a new integrated offering our patrons a new integrated automation system which is automation system which is completely graphic. completely graphic.

INTRODUCTIONINTRODUCTION

The Library page and its electronic The Library page and its electronic catalog can be accessed through the catalog can be accessed through the Web. The Online Catalog allows you Web. The Online Catalog allows you to browse the resources available at to browse the resources available at our Library from anywhere in the our Library from anywhere in the world. Our electronic address is the world. Our electronic address is the following :following :

WWW.UPRM.EDU/LIBRARYWWW.UPRM.EDU/LIBRARY

DICTIONARYDICTIONARY Online Catalog Online Catalog – an electronic – an electronic

list of all types of resources list of all types of resources available at the Library.available at the Library.

Collection –Collection – a place which a place which houses library resources such as, houses library resources such as, for example: Reference, Puerto for example: Reference, Puerto Rican Collection, Marine Sciences. Rican Collection, Marine Sciences.

Item typeItem type –kind of resource, for –kind of resource, for example: books, journals, example: books, journals, microfiche, videos, films. microfiche, videos, films.

DICTIONARYDICTIONARY

LocationLocation – collection or – collection or department which houses the department which houses the resources available at the Library.resources available at the Library.

Holdings Holdings – number of resources – number of resources available and their location.available and their location.

Library personnel – Library personnel – library library employeesemployees

LIBRARY CATALOGLIBRARY CATALOG The best way to The best way to

know the location of know the location of a resource is by a resource is by accessing the accessing the catalogcatalog. .

The resources are The resources are represented by represented by means of a means of a bibliographic recordbibliographic record..

BIBLIOGRAPHIC RECORDBIBLIOGRAPHIC RECORD IncludesIncludes AuthorAuthor TitleTitle EditionEdition Place of publicationPlace of publication Publisher Publisher Year of publicationYear of publication Pages Pages Dimension Dimension Subjects Subjects Call numberCall number

ONLINE CATALOGONLINE CATALOG

Click “Catalogs” under the section “Virtual Library” at the Click “Catalogs” under the section “Virtual Library” at the Library’s home pageLibrary’s home page

ONLINE CATALOGONLINE CATALOGCLICK “LIDER”CLICK “LIDER”

ONLINE CATALOG ONLINE CATALOG The following screen will appear:The following screen will appear:

TYPES OF SEARCHESTYPES OF SEARCHES

By authorBy author By titleBy title By subject By subject Combined searchesCombined searches

SAMPLE AUTHOR SEARCH SAMPLE AUTHOR SEARCH

Last name first

IMPORTANT Select type of search

RESULTSRESULTS

59 titles found for García Marquez

Copies, title, call number and year of publication

RESULTS IN DETAIL RESULTS IN DETAIL

Publisher, year of publication, pages, ISBN and number of copies.

Call number and location

SAMPLE TITLE SEARCH SAMPLE TITLE SEARCH

Omit articles

The complete title is

La Mala Hora

Select the type of search

RESULTS RESULTS

Number of titles found - 5

EXAMPLE SUBJECT SEARCH EXAMPLE SUBJECT SEARCH

Write subjects always in English

Select the type of search

RESULTS RESULTS

Search term and number of titles found on that subject

OTHER ONLINE DATABASES OTHER ONLINE DATABASES

OTHER ONLINE DATABASESOTHER ONLINE DATABASES ALVADBALVADB – This database was created in February – This database was created in February

2003. It contains approximately 500 bibliographic 2003. It contains approximately 500 bibliographic records of manuscripts, reprints and articles on records of manuscripts, reprints and articles on literature and linguistics which are available at the literature and linguistics which are available at the Josefina y Manuel Alvarez Nazario Collection. Josefina y Manuel Alvarez Nazario Collection.

INDREFINDREF – This database was created in October 1992. – This database was created in October 1992. It is an index of bibliographies and literary critiques. It is an index of bibliographies and literary critiques. The emphasis of the material contained in the The emphasis of the material contained in the database is on Latin Americans. Most of the material is database is on Latin Americans. Most of the material is in Spanish. The database contains over 20,000 in Spanish. The database contains over 20,000 bibliographic records. bibliographic records.

MARINEMARINE – This database was created in November – This database was created in November 1992. Its contains over 2,700 bibliographic records of 1992. Its contains over 2,700 bibliographic records of reprints on Marine Sciences and related fields. reprints on Marine Sciences and related fields.

SAMADBSAMADB – This database was created in May 1990. It – This database was created in May 1990. It is an index of local newspaper articles on Puerto Rico is an index of local newspaper articles on Puerto Rico and on Puerto Ricans. Its contains over 20,000 records. and on Puerto Ricans. Its contains over 20,000 records.

LIMIT SEARCH LIMIT SEARCH

LIMIT SEARCHLIMIT SEARCH

This option appears at This option appears at the bottom of the the bottom of the second search screensecond search screen

It provides the option It provides the option to combine the to combine the elements of a search, elements of a search, such as for example: such as for example:

language language type of resourcetype of resource location location year of publication year of publication

OPTIONS : OPTIONS : “LANGUAGE”“LANGUAGE”

One way of limiting One way of limiting the results of your the results of your search is by selecting search is by selecting a specific language a specific language for the results for the results obtained.obtained.

Click the arrow next Click the arrow next to the “language” to the “language” box and a list of box and a list of language options will language options will appear. appear.

Select one to limit the Select one to limit the results of the search.results of the search.

OPTIONS :OPTIONS :“ITEM TYPE”“ITEM TYPE”

Another way to limit the Another way to limit the search is by selecting search is by selecting the type of resource the type of resource you want.you want.

At the “item type” box At the “item type” box you can click on the you can click on the arrow to open up a list arrow to open up a list of types of resources of types of resources available at the Library. available at the Library.

In this manner, the In this manner, the search is limited by search is limited by type of resource: books, type of resource: books, journals, videos, films, journals, videos, films, cd-rom, among others. cd-rom, among others.

OPTIONS : OPTIONS : “LOCATIONS”“LOCATIONS”

In addition, you can In addition, you can specify the location of specify the location of the resource if you know the resource if you know where it can be found.where it can be found.

At the “location” box At the “location” box click on the arrow and click on the arrow and find a list of the find a list of the collections at the Library.collections at the Library.

This way you can limit This way you can limit the search to a specific the search to a specific collection; such as for collection; such as for example, Reference, example, Reference, Puerto Rican Collection, Puerto Rican Collection, Serial and Electronic Serial and Electronic Resources, among Resources, among others. others.

OPTIONS : OPTIONS : “PUB YEAR”“PUB YEAR”

Puedes escoger la Puedes escoger la fecha de fecha de publicacion del publicacion del rtecurso, si es que rtecurso, si es que conoces la misma.conoces la misma.

In the “pubyear” In the “pubyear” box write the year box write the year of publication. of publication.

In this manner the In this manner the search is limited by search is limited by year. year.

SAMPLE OF LIMIT SEARCH SAMPLE OF LIMIT SEARCH

Resources by Resources by García Marquez García Marquez

In SpanishIn Spanish

“ “Video recording”Video recording” In the Film and In the Film and Video Collection Video Collection

Publication year Publication year 19911991

RESULTS RESULTS

From 39 titles by García Marquez the search was limited to 2 titles.

FREQUENTLY ASKED FREQUENTLY ASKED QUESTIONSQUESTIONS

What do I need in order to access the catalog What do I need in order to access the catalog from home, the office or any other location? from home, the office or any other location? – Have access to the Internet by means of a service Have access to the Internet by means of a service

such as Coqui.net, America Online, etc. such as Coqui.net, America Online, etc. – Use a hypertext browser like Internet Explorer®, Use a hypertext browser like Internet Explorer®,

Netscape®, etc. Netscape®, etc. When is the catalog available? When is the catalog available?

– 7 days a week, 24 hours a day. The only exception 7 days a week, 24 hours a day. The only exception to this is the time established for updating the to this is the time established for updating the Catalog. The time allotted for this purpose is Catalog. The time allotted for this purpose is indicated on the Catalogs entry screen.indicated on the Catalogs entry screen.

FREQUENTLY ASKED FREQUENTLY ASKED QUESTIONSQUESTIONS

Should I use caps or not then typing my Should I use caps or not then typing my search?search?

- - The system is not caps sensitive, so you can The system is not caps sensitive, so you can use either.use either. Why must subject headings be written in Why must subject headings be written in

English?English? - Our library uses the Anglo-American - Our library uses the Anglo-American Cataloging Rules and the Library of Congress Cataloging Rules and the Library of Congress Subject Headings to ensure a standardized Subject Headings to ensure a standardized usage which allows us to share our Catalog usage which allows us to share our Catalog with other universities in Puerto Rico and with other universities in Puerto Rico and abroad. abroad.

FREQUENTLY ASKED FREQUENTLY ASKED QUESTIONSQUESTIONS

The system recognize orthographic symbols The system recognize orthographic symbols in Spanish? in Spanish? – The system dos not recognized “ ñ” so it must The system dos not recognized “ ñ” so it must

be replaced by n and accent symbols or be replaced by n and accent symbols or diacritic marks must be omitted. diacritic marks must be omitted.

What can I do if I can’t find what I am What can I do if I can’t find what I am looking for? looking for? – Visit one of our collections and ask a member Visit one of our collections and ask a member

of our library staff. You can also e-mail your of our library staff. You can also e-mail your question or request to a member of the library question or request to a member of the library staff or enter the virtual reference page at:staff or enter the virtual reference page at:

http://http://www.uprm.edu/library/virtualrefwww.uprm.edu/library/virtualref

ADITIONAL INFORMATIONADITIONAL INFORMATION Prof. Gladys Luciano – Prof. Gladys Luciano –

Reference/Documents Collection x2023 Reference/Documents Collection x2023 gladys@rumlib.uprm.edugladys@rumlib.uprm.edu

Mrs. Rita Seda – Circulation/Reserve Mrs. Rita Seda – Circulation/Reserve Collection x2159 seda@rumlib.uprm.eduCollection x2159 seda@rumlib.uprm.edu

Prof. María V. Berríos – Serials and Prof. María V. Berríos – Serials and Electronic Resources Collection x2026 Electronic Resources Collection x2026 virgen@rumlib.uprm.eduvirgen@rumlib.uprm.edu

Prof. Sara Ruiz – Puerto Rican Collection x Prof. Sara Ruiz – Puerto Rican Collection x 2401 s_ruiz@rumlib.uprm.edu2401 s_ruiz@rumlib.uprm.edu

Mr. Luis Marin – Interlibrary Loans x2205 Mr. Luis Marin – Interlibrary Loans x2205 marin@rumlib.uprm.edumarin@rumlib.uprm.edu

ADITIONAL INFORMATIONADITIONAL INFORMATION

Prof. Carmen Ceide – Marine Sciences Prof. Carmen Ceide – Marine Sciences Collection x 2315 ceide@rumlib.uprm.eduCollection x 2315 ceide@rumlib.uprm.edu

Prof. Franklyn Irizarry – Audiovisual x3074 Prof. Franklyn Irizarry – Audiovisual x3074 franklyn@rumlib.uprm.edufranklyn@rumlib.uprm.edu

Mrs. María del C. Pérez – Alvarez Nazario Mrs. María del C. Pérez – Alvarez Nazario Collection x 2309 perez@rumlib.uprm.eduCollection x 2309 perez@rumlib.uprm.edu

Miss. Ana Valentín – Music Collection Miss. Ana Valentín – Music Collection x2391 x2391 a_valentin@rumlib.uprm.edua_valentin@rumlib.uprm.edu

Thank you for your visit!Thank you for your visit!

Click in the happy face to have access to the Online Catalog Click in the happy face to have access to the Online Catalog

General LibraryGeneral LibraryP.O. Box 9022P.O. Box 9022

Mayagüez, Puerto Rico 00681Mayagüez, Puerto Rico 00681787-832-4040 x3810, 2155, 2151787-832-4040 x3810, 2155, 2151

Fax 787-265-5483Fax 787-265-5483